We are seeking a highly motivated professional to join our team in the role of [Job Title]. The ideal candidate will possess a minimum of [X] years of relevant experience in [specific field or industry], along with a strong educational background, preferably in [specific degree or certification]. Responsibilities will include [list key duties], ensuring adherence to company policies and industry standards. Proficiency in [specific software, tools, or technologies] is required, as is the ability to collaborate effectively in a fast-paced environment. The successful applicant will demonstrate exceptional problem-solving skills, attention to detail, and a commitment to delivering high-quality results. This position offers opportunities for professional growth and development within a dynamic and supportive organization.
All positions sharing the same title will adhere to these responsibilities, as outlined in the Work and Development plan.
Comply with all NRC policies, handbooks, guidelines, and donor-mandated requirements to ensure alignment with organizational and regulatory standards.
Support the execution of the logistics and administration functions’ portfolio in alignment with the established Plan of Action.
Deliver foundational logistical and administrative assistance to ensure smooth operational workflows.
Prepare status reports as mandated by management, ensuring they are meticulously prepared and strategically developed to meet organizational requirements.
Ensure that all supporting documents are filed correctly and in accordance with established procedures.
Provide support in the coordination and execution of logistics and administrative functions to ensure seamless operations.
Responsible for the organization, upkeep, and management of administrative records, logistics documentation, supplier communications, and equipment inventories.
Drive innovation and champion enhancements to streamline logistic and administrative operations, fostering continuous improvement across these critical functions.
Execute any additional tasks or responsibilities delegated by the Line Manager as needed.
Oversee a range of critical tasks, including managing project execution, coordinating team efforts, and ensuring adherence to deadlines and quality standards. Develop and implement strategic initiatives to enhance operational efficiency and drive continuous improvement. Monitor progress through regular performance evaluations and provide constructive feedback to foster professional growth. Collaborate with cross-functional teams to align objectives and optimize resource allocation. Maintain compliance with industry regulations and company policies while upholding ethical standards. Additionally, prepare comprehensive reports to communicate key metrics and outcomes to stakeholders, ensuring transparency and accountability.
The administrative positions require strong organizational skills, meticulous attention to detail, and the ability to manage multiple tasks efficiently. Candidates must demonstrate proficiency in office software, including word processing, spreadsheet management, and email communication, as well as experience handling confidential information with discretion. Responsibilities include coordinating schedules, preparing reports, maintaining records, and supporting team operations through effective communication and logistical planning. Ideal applicants will possess excellent time management, problem-solving capabilities, and a proactive approach to streamlining workflows and enhancing office productivity.
The office must adhere to all relevant administrative and legal obligations, such as tax compliance, government registrations, and obtaining necessary licenses within its operational jurisdiction.
To uphold impeccable standards of cleanliness and organization throughout the office premises, ensuring a conducive and professional working environment.
Oversee the administration of tenancy agreements by monitoring renewal deadlines and proactively alerting tenants before contract expiration dates.
Efficiently manage travel logistics by arranging flights and securing hotel accommodations for both employees and guests, ensuring seamless and timely coordination.
Enhance the organization’s image through thoughtful office layout and a consistently professional appearance, fostering ongoing improvements in perception and presentation.
Deliver exceptional reception services by extending a cordial greeting to guests and efficiently addressing their inquiries.
Monitor and uphold consistent inventory levels of refreshments, cleaning supplies, and operational materials while strictly adhering to established quality and hygiene protocols.
Responsible for ensuring all utility bills and guesthouse rents for field offices are paid promptly.
Oversee the procurement, organization, and upkeep of office inventory, equipment, furniture, and fittings to maintain optimal functionality and condition.
Educate staff on organizational policies and procedures while providing actionable guidance to foster adherence and ensure compliance.
Maintain office buildings and accommodation facilities in optimal condition by overseeing necessary repairs, ensuring cleanliness, and upholding organizational standards.
Execute all additional tasks as directed by your supervisor to ensure alignment with organizational priorities and objectives.
NRC positions involve providing essential logistical assistance to ensure seamless operations. These roles require supporting various logistics functions, including transportation, inventory management, and distribution. Candidates must demonstrate strong organizational skills, attention to detail, and the ability to work efficiently under pressure. Responsibilities include coordinating shipments, maintaining accurate records, and collaborating with cross-functional teams to optimize supply chain processes. Proficiency in logistics software and prior experience in a support capacity are typically required. Effective communication and problem-solving abilities are also essential for success in these roles.
Ensure strict adherence to all procurement procedures as outlined in the logistics handbook and in accordance with donor stipulations.
Crafting RFQs, soliciting quotations, conducting bid evaluations, and inputting purchase orders into the system are core responsibilities of this role. The position demands meticulous attention to detail to ensure accuracy in bid comparisons and seamless procurement processes. Proficiency in managing vendor communications and maintaining organized documentation is essential for supporting efficient purchasing operations.
The position requires proficiency in utilizing Agrees systems to manage and obtain necessary approvals.
Draft supplier contracts, ensuring all terms and conditions are accurately captured and legally compliant. Collaborate closely with legal teams and suppliers to finalize agreements that meet organizational standards. Review contract drafts for completeness, clarity, and alignment with procurement policies and business objectives. Facilitate negotiations to resolve discrepancies and secure mutually beneficial terms. Oversee contract execution and maintain organized records of all supplier agreements.
Process supplier invoices upon receipt and ensure timely submission of payments to the finance department in adherence to established schedules.
Responsible for keeping contract management forms current and accurate at all times.
Work collaboratively with vendors to guarantee timely and precise fulfillment of products and services.
Assist in coordinating the transportation of materials in accordance with established procedures and within specified timeframes.
Prepare and deliver precise stock and asset inventories and reports to the Country Logistics Officer promptly.
Implement and maintain a structured filing system for procurement documents to facilitate efficient retrieval and archival of outdated records as necessary.
Ensure the timely delivery and distribution of supplies and project materials to the relevant field offices.
Responsible for managing both permanent and temporary office vehicles used for daily operations, ensuring they are available when needed. Additionally, oversee the timely processing of all vehicle-related payments to maintain efficient financial operations.
Oversee the maintenance of the office generator log sheet, track daily fuel consumption, and compile monthly reports accordingly.
Perform additional assignments as directed by your supervisor to support ongoing operations and contribute to team objectives.
Seeking a highly skilled professional to fulfill the role of [Job Title], responsible for overseeing and executing key operational tasks. Candidates must possess a bachelor’s degree in [relevant field] or a related discipline, along with a minimum of [X] years of hands-on experience in [specific industry or function]. Proficiency in [specific software, tools, or methodologies] is essential, and familiarity with [industry-specific regulations or standards] is highly desirable. The ideal candidate will demonstrate strong analytical abilities, exceptional problem-solving skills, and the capacity to lead cross-functional teams with confidence and clarity.
A Bachelor’s Degree or higher-level diploma in a field such as Business Administration or Logistics is strongly preferred.
Minimum of three years of relevant professional experience in a comparable position is required.
Proficiency in administrative or logistical operations within humanitarian or post-disaster recovery environments is required. Candidates should possess hands-on experience in supporting mission-critical functions during emergency response or reconstruction initiatives. Familiarity with coordination mechanisms, resource allocation, and operational workflows in high-pressure, resource-constrained settings is essential.
Individuals should possess prior experience gained through involvement in intricate and unpredictable environments.
Achieved outcomes by systematically recording and verifying results pertinent to the designated responsibilities of the position.
Proficiency in English, Swahili, and the local language is required.
Proficiency in the operational landscape of Kakuna is a fundamental requirement for this position.
Experience of working with INGO in a similar capacity will be an added advantage
Qualifications
BA/BSc/HND
Experience Required
3 years
