To deliver exceptional client service, this role requires a proactive approach to managing client relationships and ensuring satisfaction through timely and effective communication. The position involves handling client inquiries, resolving issues promptly, and maintaining detailed records of interactions to support ongoing support and follow-up. Candidates must possess strong interpersonal skills, proficiency in CRM software, and the ability to multitask in a fast-paced environment. Responsibilities include identifying client needs, providing tailored solutions, and collaborating with internal teams to enhance service delivery. A commitment to continuous improvement and a results-driven mindset are essential for success in this position.
The Company Procurement Manager is tasked with devising and implementing centralized procurement strategies for Raeburn Schools Limited, covering both domestic and international sourcing initiatives. This position is accountable for maintaining cost efficiency, ensuring high standards of quality, and ensuring adherence to regulatory requirements. The role involves direct oversight of company-wide procurement operations, as well as establishing and monitoring procurement policies and procedures for all individual school-level purchasing activities.
The manager will foster robust partnerships with domestic and global suppliers, oversee import logistics, and uphold ethical and transparent standards throughout the organization.
Oversee and execute a range of critical duties and responsibilities integral to the role, ensuring alignment with organizational objectives and operational excellence. This encompasses the performance of essential tasks, adherence to established protocols, and the fulfillment of key performance indicators to drive productivity and results. The position demands a proactive approach to problem-solving, meticulous attention to detail, and the ability to collaborate effectively within cross-functional teams to achieve shared goals. Additionally, the role requires the capacity to prioritize workloads, manage deadlines efficiently, and maintain a high standard of professionalism in all interactions.
Centralized oversight of procurement activities ensures a harmonized approach to balancing local and international sourcing strategies.
Spearhead and oversee all centralized procurement operations for the organization, ensuring an optimal balance between domestic and international suppliers.
Formulate and execute strategic sourcing initiatives to enhance cost efficiency, product quality, and on-time delivery across the organization’s procurement activities, while evaluating opportunities in both domestic and global markets.
Tasked with cultivating and overseeing strategic partnerships with primary suppliers—domestically and abroad—while securing advantageous terms and conditions.
Oversee and manage the full spectrum of import logistics for company-wide procurement initiatives, encompassing shipping coordination, customs clearance processes, and on-time delivery to specified destinations, while simultaneously cultivating and sustaining robust relationships with local suppliers.
Ensure adherence to Kenyan procurement regulations, international trade laws, and ethical standards in all company-level procurement operations.
Oversee local procurement operations to enhance local economic growth wherever feasible.
Oversee procurement activities at the school level to ensure adherence to established policies and procedures. Monitor the acquisition of goods and services to verify compliance with budgetary constraints and regulatory requirements. Collaborate with school administrators and staff to identify procurement needs and facilitate timely acquisition. Maintain accurate records of procurement transactions and generate reports as needed. Address any procurement-related concerns or discrepancies promptly and in accordance with organizational protocols.
Craft and sustain robust procurement policies, procedures, and guidelines designed to be implemented at the individual school level.
Offer expert counsel and assistance to school administrators and staff regarding procurement best practices and regulatory compliance obligations.
Perform regular evaluations and assessments of procurement activities at the school level to verify compliance with established policies and procedures.
Provide professional growth and skill enhancement programs tailored to procurement staff at the school level.
Serve as the primary escalation point for intricate procurement challenges encountered at the school level.
Supplier Relationship Management (Local and International): This role involves fostering and maintaining strong partnerships with both domestic and global suppliers to ensure seamless supply chain operations, cost efficiency, and timely delivery of goods and services. Responsibilities include negotiating contracts, evaluating supplier performance, resolving disputes, and identifying opportunities for cost savings and process improvements. The ideal candidate will have proven experience in supplier management, excellent communication skills, and a strategic mindset to enhance collaboration and mitigate risks across diverse markets.
Identify, assess, and cultivate relationships with critical local and global suppliers to facilitate strategic procurement at the corporate level.
Develop and oversee a comprehensive database of approved suppliers to support both company-wide and school-specific procurement initiatives, while ensuring a robust presence of local vendors.
Oversee supplier performance metrics and develop strategic initiatives aimed at minimizing risks while enhancing operational efficiency.
Oversee the development and implementation of financial management systems and processes to ensure accurate and timely reporting. Establish and maintain robust internal controls to safeguard organizational assets and ensure compliance with regulatory requirements. Prepare and present comprehensive financial statements, budgets, and forecasts to support strategic decision-making. Analyze financial data to identify trends, variances, and opportunities for cost optimization and revenue enhancement. Collaborate with senior leadership to align financial strategies with organizational goals and objectives. Ensure adherence to accounting principles, standards, and best practices in all financial operations.
Oversee the establishment and administration of the consolidated procurement budget, encompassing expenditures related to both domestic and global sourcing initiatives.
Perform comprehensive market research and cost evaluations to uncover potential avenues for cost reductions in organizational procurement activities.
Prepare periodic reports summarizing centralized procurement activities, performance indicators, and cost-saving measures, with a particular focus on import-related metrics.
Ensure accurate and timely reporting on adherence to procurement policy at each school.
Overseeing risk management and ensuring compliance with both local and international regulations forms a critical component of this role. The position demands a thorough grasp of regulatory frameworks, proactive identification of potential risks, and implementation of mitigation strategies to safeguard organizational integrity. Additionally, the role requires staying abreast of evolving compliance standards, conducting regular audits, and collaborating with cross-functional teams to uphold adherence to legal and industry-specific requirements.
Evaluate and address potential risks linked to domestic and global procurement efforts, focusing on supply chain interruptions, quality deficiencies, and evolving regulatory frameworks.
To uphold adherence to Kenyan regulatory frameworks, international trade statutes, and ethical procurement principles at the organizational level.
Ensure that schools adhere to the company’s procurement policies without exception.
Cross-functional collaboration involves actively engaging with diverse teams across departments to achieve shared objectives, leveraging collective expertise to drive innovative solutions and enhance operational efficiency. This role requires seamless interaction with stakeholders, including but not limited to engineering, marketing, and sales teams, to align strategies, resolve conflicts, and ensure cohesive project execution. Strong communication, adaptability, and a proactive approach are essential to bridge gaps between varying perspectives, fostering a unified and productive work environment.
Work collaboratively with Executive Principals, school administrators, department heads, and other key stakeholders to identify and assess procurement requirements, encompassing both local and international needs.
Offer expert advice and assistance to team members regarding procurement policies and procedures, with a specific focus on import-related processes.
Spearhead collaborative initiatives across diverse departments to enhance enterprise-wide procurement processes, emphasizing efficiency in logistics management and cultivating robust local supplier relationships.
Dedicated to sourcing and developing educational materials, this role involves both local and international procurement to ensure a diverse and comprehensive collection.
To maintain awareness of emerging trends and technological advancements in the educational materials sector, prioritize evaluating and selecting reputable local and global suppliers who meet quality standards.
Sourcing and acquiring high-quality educational materials from optimal local and global providers to fulfill company-wide procurement needs is a key responsibility.
Applicants must possess a relevant academic qualification, pertinent professional experience, and key competencies to be considered for this position.
A bachelor’s degree in Business Administration, Supply Chain Management, or a comparable discipline is required.
A recognized professional certification in Purchasing and Supply Management, such as CAPS or KISS, is required.
A minimum of a decade in procurement management is required, including no less than five years in a supervisory or strategic leadership capacity.
Proven track record in delivering leadership and management training programs.
With a solid background in international trade and logistics management, you possess specialized expertise in navigating global supply chains and overseeing cross-border operations. Your proficiency includes coordinating shipments, managing trade compliance, and optimizing logistical workflows to enhance efficiency and ensure seamless delivery across international markets.
In-depth knowledge of contemporary sourcing and procurement methodologies, particularly within local market dynamics, is essential.
Experienced in international trade regulations and global commerce frameworks.
Skilled in negotiating agreements, managing contracts, and cultivating relationships with suppliers—both domestically and abroad.
Capable of overseeing import logistics operations and cultivating strong partnerships with local vendors.
Proven expertise in financial analysis and a keen aptitude for financial decision-making are essential. Strong analytical capabilities, along with a deep understanding of financial principles, are required.
Exceptional verbal and written communication abilities, along with a keen aptitude for building and maintaining positive professional relationships.
Demonstrates unwavering integrity and adherence to the highest ethical standards.
Proficiency in the educational sector brings an advantageous perspective to this role.
Possesses a comprehensive understanding of Kenyan procurement legislation and import compliance requirements.
If you satisfy the essential criteria, please submit your application by completing the Google Application Form and include the following attachments: a Cover Letter and a Curriculum Vitae (CV) that lists three (3) professional referees.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
