Overseeing daily operational duties represents a key component of this role, ensuring seamless workflow execution. Key responsibilities include managing project timelines, coordinating with cross-functional teams, and maintaining rigorous quality standards throughout all deliverables. Additionally, the position requires conducting thorough performance evaluations, identifying areas for improvement, and implementing strategic initiatives to enhance productivity. Strong leadership abilities, exceptional problem-solving skills, and a proactive approach to challenges are essential for success in this position.
You will provide implementation support and project coordination (50%), assisting in the delivery of a strategic communications program spanning multiple countries under the NPR project. In close collaboration with the Project Manager and field teams, you will oversee day-to-day operations, track progress against timelines, manage work plans, and foster seamless communication and follow-up across all workstreams.
As a pivotal liaison, you will collaborate closely with field teams and consultants to facilitate coordinated outreach, digital engagement initiatives, media relations, and community-based activities across all implementation countries.
Responsibilities encompass developing and implementing strategic plans to enhance organizational efficiency, overseeing cross-functional teams to ensure project milestones are achieved on schedule, and maintaining rigorous compliance with industry regulations and internal policies. Additionally, the role involves analyzing operational data to identify trends and opportunities for improvement, fostering collaboration with stakeholders to align business objectives with customer needs, and providing leadership in driving continuous innovation and process optimization. The position requires a proactive approach to problem-solving, exceptional communication skills to articulate complex ideas clearly, and a commitment to upholding the highest standards of professional conduct and ethical integrity.
Regularly organizing and leading implementation meetings, while diligently tracking and following up on action items to ensure timely completion and alignment with project objectives.
Overseeing and ensuring the timely completion of tasks by monitoring the progress and deliverables of field team members.
Maintaining various project artifacts, including trackers, work plans, risk logs, and implementation documentation, is a key responsibility of this role.
Collaborating effectively with project teams, consultants, and consortium partners to ensure seamless coordination is essential to this role.
Proactively identifying and resolving operational or implementation challenges is a key responsibility.
Operations and logistics coordination accounts for 25% of the role, encompassing the management of workflows, resource allocation, and supply chain processes to ensure seamless operational efficiency and timely delivery of goods or services.
Oversee and synchronize operational and logistical activities to ensure seamless program execution across diverse international locations.
You will assist with travel arrangements, procurement processes, employee onboarding, and event coordination while ensuring seamless operational workflows and fostering clear cross-team communication.
Responsibilities encompass executing a range of duties, including but not limited to overseeing project timelines, coordinating team efforts, and ensuring adherence to quality standards. Additionally, the role involves analyzing data to identify trends, preparing comprehensive reports for stakeholders, and implementing strategies to enhance operational efficiency. Collaborating with cross-functional teams, maintaining clear communication channels, and addressing any arising challenges promptly are also integral components of the position. Furthermore, the individual will be expected to manage resources effectively, prioritize tasks based on strategic objectives, and contribute to continuous improvement initiatives within the department.
Ensuring seamless organization and scheduling of travel itineraries and lodging accommodations.
Facilitating workshops, engaging with stakeholders, and coordinating events are among the primary responsibilities.
Facilitating the seamless onboarding and coordination of consultants serves as a key responsibility, ensuring a smooth integration into the team and adherence to established protocols.
Collaborating with Operations and Support teams, you will address and resolve logistical and administrative challenges to ensure seamless workflow continuity.
Maintaining organized and current project files, systems, and documentation.
The role involves providing financial, reporting, and administrative support, which accounts for approximately 15% of the position’s responsibilities.
Support financial and administrative management processes throughout the project by collaborating closely with the Project [Team/Manager/Lead], ensuring alignment with organizational policies and regulatory requirements. This role demands meticulous attention to detail in budget tracking, expense monitoring, and financial reporting while maintaining clear communication to facilitate smooth operations. The ideal candidate will possess strong analytical skills, proficiency in relevant software tools, and the ability to prioritize tasks in a dynamic environment. Additionally, the position requires adherence to deadlines, proactive problem-solving, and a commitment to upholding accuracy in all financial and administrative documentation.
Oversee the Finance and Human Resources departments, ensuring strategic alignment with organizational objectives while maintaining compliance with relevant financial regulations and HR policies. Develop and implement robust financial controls, budgetary frameworks, and HR initiatives to drive operational efficiency and employee engagement. Lead cross-functional collaboration to optimize resource allocation and talent management strategies, fostering a high-performance culture. Analyze financial data and workforce metrics to provide actionable insights for executive decision-making. Ensure adherence to legal and ethical standards in all financial and HR operations.
Responsibilities encompass overseeing daily operations, ensuring adherence to company policies and industry regulations, and maintaining high standards of quality and efficiency. This role requires collaborating with cross-functional teams to drive project completion, managing stakeholder expectations, and reporting on key performance metrics. Additionally, the position involves identifying process improvements, mitigating risks, and fostering a culture of continuous innovation within the team.
Overseeing budget tracking and expenditure monitoring is a key responsibility.
Overseeing the compilation and organization of invoices and financial records.
Facilitating the recruitment lifecycle and managing administrative duties for consultants.
Facilitating the compilation of operational updates and the preparation of donor reporting inputs.
Assisting in the maintenance of structured reporting and compliance documentation.
You will play a key role in enhancing project coordination, operational systems, and internal learning initiatives, contributing up to 10% toward learning, quality, and professional development. Responsibilities include fostering knowledge sharing, managing documentation, and driving continuous improvement across project workflows.
Prospective candidates must fulfill the following essential requirements to be considered for this position: a minimum of five years of relevant professional experience in a similar role, a bachelor’s degree (or higher) in a related field, and proficiency in industry-specific software or tools. Strong problem-solving abilities, exceptional communication skills, and the capacity to work collaboratively within a team are also required. Additionally, the ideal candidate will demonstrate a commitment to continuous learning and adaptability in a dynamic work environment. Candidates should possess prior leadership experience or the potential to assume such responsibilities.
We seek candidates with a minimum of four years of hands-on experience in project coordination, program operations, implementation support, or comparable professional capacities.
Proven experience in providing assistance to intricate, cross-border initiatives or programs, ideally within migration, strategic communications, international development, humanitarian, or social impact domains.
Possesses a strong capacity to autonomously manage tasks, ensure consistent follow-through with teams, and sustain momentum in the execution of projects within a dynamic remote work setting.
Proficiency in collaborating with field teams, consultants, and external stakeholders spanning diverse countries and time zones is required.
Accomplished in facilitating operational workflows encompassing logistics management, procurement coordination, recruitment administrative support, financial administration, and comprehensive reporting.
Demonstrates exceptional organizational and prioritization abilities, adept at efficiently handling numerous workstreams while meeting simultaneous deadlines.
With a proven track record in coordinating meetings, workshops, business travel, stakeholder engagement initiatives, and logistical arrangements for project implementation, you bring structured organization and meticulous planning to every task.
Proficient in both written and spoken English communication.
Possesses exceptional precision and meticulousness, ensuring accurate management of trackers, work plans, documentation, and reporting systems.
Proficient in utilizing digital collaboration and project management platforms to streamline workflows and enhance team productivity.
Professional rewrite:
Proficiency in Google Workspace and platforms like Write is essential for this role.
Proficiency in social media, digital communications, or behavior change programming would be considered a beneficial qualification.
Preferred candidates will have prior experience working in the MENA region, migration-related fields, or Eastern Mediterranean contexts.
Proficient in languages pertinent to the project scope—especially Arabic and Turkish—are required for this role.
Proficiency in Bengali, Dark/Pashto, or Urdu would be considered advantageous.
A bachelor’s degree or commensurate professional experience is required.
A proactive and collaborative mindset, combined with a solutions-oriented approach, enables confident ownership of assigned tasks and seamless collaboration within multicultural, remote teams.
Qualifications
BA/BSc/HND
Experience Required
4 years
