Maintain an accurate log of all sales transactions by entering the data into the accounting software system.
Reconcile income records between point-of-sale (POS) systems and payment processing platforms to ensure accuracy and consistency in financial reporting.
Responsibilities include safeguarding and reconciling till floats and petty cash balances.
Verify the accuracy of purchase invoices, confirm proper authorization, and ensure alignment with the allocated budget.
Invoices are recorded into the accounting software system through standardized data entry procedures.
After confirming invoices and securing necessary approvals, execute payments to various suppliers in accordance with established procedures.
Competently manage and submit Value Added Tax (VAT), Withholding Tax (WHT), and Withholding Tax on Higher-tier Transactions (WTHT) within the specified deadlines, ensuring all filings are accurate and compliant with regulatory standards.
Monitor outstanding receivables diligently and ensure timely follow-up actions are taken to resolve pending balances.
Monitor accounts payable and receivable aging to ensure timely follow-up on outstanding invoices and payments.
Work collaboratively with the HR department to process and input payroll data accurately.
Conduct regular reconciliations of bank and other accounts on a weekly and monthly basis.
On a monthly basis, compile Profit & Loss accounts, balance sheets, and cash flow statements to ensure accurate financial reporting.
Ensure timely and accurate submission of statutory deductions, including PAYE, SHIP, NSSF, and HOUSING LEVY, in compliance with regulatory requirements.
Ensuring timely submission of the Catering Levy is essential. This task involves meeting all deadlines set by regulatory authorities to avoid penalties or compliance issues. Responsibility includes preparing and filing the levy with accurate financial records and relevant documentation. Attention to detail and adherence to submission schedules are critical to maintaining compliance with governing bodies.
Responsible for maintaining accurate and organized filing systems for all accounting documents, ensuring compliance with established protocols and regulatory standards.
Proactively monitor and manage the timely processing and renewal of licenses to maintain compliance and operational continuity.
Responsible for maintaining accurate inventory records and performing monthly stock counts to ensure optimal supply levels and minimize discrepancies.
Ensure timely processing of installment taxes to maintain compliance with regulatory deadlines.
The role involves preparing and managing all necessary documentation to ensure a seamless auditing process. This includes gathering, organizing, and submitting required materials in accordance with established protocols.
Responsible for the accurate maintenance and upkeep of the asset register, ensuring all entries are current, complete, and compliant with organizational policies. Duties include verifying asset details, updating records for additions, disposals, or transfers, and conducting periodic audits to confirm data integrity. Collaborates with relevant departments to gather information, resolves discrepancies, and maintains alignment with accounting and regulatory standards.
Qualified applicants are encouraged to submit their CVs via email to recruitment@excelon.co.ke, with the position name clearly stated in the subject line.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 - 3 years
