GENERAL SUMMARY:
The Accounts Officer is tasked with maintaining precise financial records, processing transactions, and facilitating financial operations. This position plays a pivotal role in ensuring prompt reconciliations, thorough documentation, and adherence to organizational policies and procedures. Furthermore, the role delivers systematic support to procurement processes, encompassing documentation, vendor coordination, and monitoring of purchasing activities. An ideal candidate for this role is meticulous in execution, possesses a solid foundation in accounting principles, and thrives in a structured, compliance-driven setting. Proficiency in numerical analysis, strong organizational abilities, excellent communication skills, and advanced spreadsheet capabilities are critical prerequisites for this position.
Perform the following core functions and obligations as part of this role:
Develop and implement strategic initiatives to drive organizational growth and efficiency. Oversee daily operations to ensure alignment with company objectives and compliance standards. Collaborate with cross-functional teams to foster innovation and achieve performance targets. Analyze data and metrics to evaluate progress and identify opportunities for improvement. Maintain accountability for project deliverables and timelines while ensuring high-quality outcomes. Manage stakeholder relationships and communicate progress to ensure transparency and alignment. Provide mentorship and support to team members to enhance productivity and professional development. Ensure adherence to industry regulations and internal policies throughout all processes. Contribute to long-term planning and strategic decision-making processes.
The role involves managing financial operations and maintaining accurate records, ensuring compliance with established accounting standards and organizational policies. Responsibilities include overseeing financial transactions, reconciling accounts, and preparing reports to support decision-making. Proficiency in accounting software and strong attention to detail are essential, along with the ability to analyze data and communicate findings clearly. This position requires a thorough understanding of financial regulations and the capacity to collaborate with cross-functional teams to streamline processes and enhance efficiency.
Accurately process and log financial transactions with efficiency and timeliness.
Thoroughly examine and validate invoices to confirm their accuracy and completeness, then obtain all necessary approvals prior to processing payments.
Oversee employee expense reimbursements in strict accordance with established organizational policies and procedures.
Maintain precise and current financial records, both in digital and physical formats.
Maintain and enhance tracking tools to accurately monitor payments, ensuring precise allocation and thorough reconciliation.
The position involves performing reconciliations and generating reports to ensure accuracy and compliance in financial records. Responsibilities include verifying discrepancies, investigating variances, and maintaining detailed records of transactions. Strong attention to detail, analytical skills, and proficiency in accounting software are essential. The role requires the ability to meet deadlines and collaborate with cross-functional teams to resolve discrepancies promptly. Experience in financial reporting and familiarity with regulatory standards are preferred.
Conduct weekly reconciliations of the bank accounts and specified general ledger accounts to ensure accuracy and consistency in financial records.
Proactively detect and address inconsistencies in a prompt and efficient manner.
Compile and submit journal entries as directed by the Head of Department, ensuring timely and accurate financial record-keeping in accordance with established procedures.
Prepare supporting schedules for designated general ledger accounts to ensure accuracy and compliance with established accounting standards.
Responsibilities include conducting thorough audits to ensure adherence to regulatory standards, assessing internal controls, and identifying potential risks or discrepancies. The role requires meticulous attention to detail, strong analytical skills, and a thorough understanding of compliance frameworks. Additionally, the position demands proficiency in reviewing documentation, analyzing data, and providing recommendations to mitigate compliance issues. Effective communication is essential for reporting findings, collaborating with stakeholders, and implementing corrective actions to uphold organizational integrity and regulatory compliance.
Verify that every financial transaction is meticulously recorded in accordance with established guidelines and maintained in a state of readiness for audits.
Facilitate internal and external audits by assembling and maintaining schedules alongside all necessary documentation.
Ensure full compliance with established financial policies, procedures, and internal control frameworks at all times.
Engage with external stakeholders, including the Kenya Revenue Authority (KRA) and vendors, as needed to fulfill operational requirements and foster collaborative partnerships.
The role involves providing comprehensive assistance in procurement activities, ensuring timely and cost-effective acquisition of goods and services. Responsibilities include coordinating with suppliers, managing purchase orders, and maintaining accurate procurement records. The position requires strong organizational skills, attention to detail, and proficiency in procurement software. Additionally, the individual must liaise with internal stakeholders to align procurement strategies with organizational goals.
Collaborate closely with Division and Department representatives to assist in drafting procurement documents, including Local Purchase Orders (Los) and delivery notes.
Ensure procurement records are maintained with precision while monitoring the status of each order diligently.
Collaborate with cross-functional teams and external suppliers to facilitate the punctual arrival of materials and services.
Provide support in managing supplier documentation, conducting evaluations, and ensuring compliance verification.
Assist in conducting foundational market research and evaluating vendors as required.
Provides support for consumables procurement and administrative operations, ensuring efficient management of supplies and seamless execution of office tasks. Handles requisitioning, inventory tracking, and distribution of necessary materials while coordinating with vendors and internal departments. Maintains accurate records, processes documentation, and assists with organizing meetings, scheduling, and other office-related duties. Requires strong organizational skills, attention to detail, and proficiency in office software, along with the ability to multitask in a fast-paced environment.
Conduct monthly stocktaking and asset tagging activities to ensure accurate inventory records and compliance with organizational asset management protocols.
Develop and uphold structured filing systems to manage financial and procurement documentation efficiently.
Offer comprehensive administrative assistance to the Finance Department, as required.
A bachelor’s degree in a relevant field and at least three years of professional experience in a similar role are required. Candidates should possess strong analytical skills and the ability to solve complex problems efficiently. Excellent communication and organizational abilities are essential for collaborating with cross-functional teams and managing multiple priorities. Prior experience in project management or a related field is highly desirable.
A Bachelor’s Degree in Finance, Procurement, Supply Chain Management, or a closely related discipline is required for this role.
Holders of an intermediate-level Accounting Professional qualification, such as CPA or ARCA II (or an equivalent certification), are required for this role.
Requires three to five years of relevant work experience, ideally including procurement expertise.
Proven expertise in Microsoft Excel and the Google Suite, coupled with hands-on experience leveraging accounting software and documentation management systems.
Possessing a solid grasp of fundamental bookkeeping practices and an awareness of financial regulations is essential.
Demonstrates proficiency in a range of competencies essential for fulfilling role requirements and contributing to organizational success. Exhibits technical expertise, problem-solving capabilities, and adaptability to evolving challenges in the workplace. Strong communication skills facilitate effective collaboration, while organizational abilities ensure efficient task management and prioritization.
Fluent written and verbal proficiency in both English and Swahili is required.
Exceptionally polished interpersonal abilities, demonstrated through seamless collaboration and effective communication with colleagues across all organizational tiers.
Accomplishes tasks efficiently with strong organizational abilities and a proactive approach to addressing challenges.
Possesses strong judgment and integrity to manage confidential and sensitive information with the utmost care and professionalism.
Must demonstrate rapid response capabilities and remain composed in critical situations affecting the safety and security of minors.
Demonstrates sound judgment and discretion in making autonomous decisions.
To apply, submit your application through our designated method as outlined in the job posting. Ensure all required documents and materials are included with your submission. Follow the specified instructions carefully to complete the process accurately.
To submit your application, kindly utilize the provided link(s) to access the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
