GENERAL SUMMARY:
The Accounts Officer maintains precise financial records, executes transactions, and facilitates operational efficiency within financial processes. This position plays a pivotal role in ensuring prompt reconciliations, meticulous documentation, and adherence to organizational policies and procedures. Furthermore, the role offers systematic assistance to procurement functions, encompassing documentation management, vendor liaison, and monitoring of purchasing activities. Ideal for individuals with a strong foundation in accounting principles and the ability to thrive in a highly structured, compliance-driven setting, this role demands exceptional numerical proficiency, strong organizational abilities, effective communication, and advanced spreadsheet expertise.
Performs a range of critical functions and key responsibilities, which include:
Maintains accurate financial records and oversees financial operations to ensure compliance with established standards and regulations.
Accurately process and record financial transactions with efficiency and punctuality.
Review and validate invoices to confirm they are complete and have received the necessary approvals prior to processing payments.
Oversee the processing of employee expense reimbursements in strict compliance with established organizational policies.
Maintain precise and current financial records in both digital and physical formats.
Maintain and update the payment tracking tools, verifying accurate allocation and reconciliation of funds.
Conducting reconciliations and delivering precise reporting are fundamental responsibilities within this role. The position necessitates a meticulous approach to reviewing financial data, identifying discrepancies, and ensuring alignment between various accounts and systems. Key duties include generating accurate financial statements, analyzing transaction records, and preparing detailed reports to support decision-making processes. Candidates must possess strong analytical skills, proficiency in accounting software, and the ability to interpret complex financial information. Experience in reconciliation procedures and a commitment to maintaining data integrity are essential requirements for success in this position.
Conduct weekly reconciliations of bank accounts and specific general ledger accounts.
Analyze and address discrepancies promptly to ensure accuracy and efficiency in operations.
Compile and submit journal entries as required, in accordance with guidance provided by the Head of Department.
Prepare supporting schedules for designated general ledger accounts to ensure accuracy and compliance with established accounting standards.
Conducts thorough audits and ensures adherence to compliance standards to mitigate risks and uphold regulatory obligations. Collaborates with cross-functional teams to review policies, procedures, and operational controls, identifying gaps and recommending corrective actions. Monitors changes in laws and regulations, assessing their impact on the organization and implementing necessary updates. Maintains accurate documentation and reports audit findings to stakeholders, fostering transparency and accountability.
Ensure all financial transactions are accurately recorded and maintained in accordance with established policies to facilitate readiness for audits.
Facilitate internal and external audits by compiling schedules and assembling all necessary documentation.
Ensure full compliance with established financial policies, procedures, and internal control frameworks at all times.
Collaborate with external stakeholders, including the Kenya Revenue Authority (KRA) and vendors, as needed.
The role involves providing comprehensive assistance in the procurement process to ensure efficient acquisition of goods and services. Responsibilities include coordinating with suppliers, managing purchase orders, and verifying deliveries align with contractual terms. Additionally, the position requires maintaining accurate procurement records, tracking expenditures, and assisting in vendor negotiations when necessary. Strong organizational skills and attention to detail are essential, along with proficiency in procurement software and tools. Candidates should possess prior experience in procurement or supply chain operations, with a keen ability to analyze cost structures and identify savings opportunities.
Collaborate closely with Division and Department representatives to assist in the preparation of essential procurement documents, including Los and Delivery notes.
Maintain precise procurement records and monitor order statuses diligently to ensure comprehensive documentation and timely follow-up.
Collaborate with various departments and external vendors to guarantee the punctual provision of essential goods and services.
Provide support in managing supplier documentation, conducting thorough evaluations, and ensuring adherence to compliance standards.
Conduct primary market research and perform comparative analyses of potential vendors as required.
Provides essential consumables management and administrative support to ensure smooth operational workflows. Responsible for procuring, organizing, and distributing necessary supplies while maintaining accurate inventory records. Handles routine administrative tasks, including documentation, correspondence, and coordination with internal teams. Ensures compliance with procurement policies and maintains a well-stocked inventory to support daily business activities. Strong organizational and communication skills are required, with proficiency in office software and attention to detail.
Assist with the monthly stocktaking and asset tagging initiatives to ensure accurate inventory records and proper asset management.
Ensure finance and procurement records are maintained in meticulously organized filing systems to facilitate efficient access and retrieval.
Offer comprehensive administrative assistance to the Finance Department on an as-needed basis.
Seeking candidates with a Bachelor’s degree in a relevant field or equivalent professional experience, along with a minimum of three years of hands-on experience in [specific industry/role]. A proven track record in [specific skills or tasks] and familiarity with [specific tools, software, or methodologies] are essential. Strong analytical, problem-solving, and communication skills are required to excel in this role.
A Bachelor’s Degree in Finance, Procurement, Supply Chain Management, or a closely related field is required.
Intermediate-level professionals holding a recognized Accounting qualification, such as CPA or ARCA Part II (or an equivalent credential), are required for this role.
Seeking a candidate with three to five years of relevant professional experience, ideally encompassing procurement-related responsibilities.
High proficiency in Microsoft Excel and the Google Suite, along with experience in utilizing accounting software and managing documentation effectively.
Proficiency in fundamental bookkeeping practices and comprehension of financial regulatory frameworks are required.
Demonstrated expertise in required competencies along with proven proficiency in pertinent technical and interpersonal skills.
Proficient command of both English and Swahili is required.
Professional with strong interpersonal skills honed through experience, capable of collaborating productively with colleagues across all organizational levels.
Proven ability to manage time efficiently and resolve challenges effectively.
Demonstrated capability to manage confidential and sensitive data with the utmost care and professional discretion is essential.
Demonstrates prompt responsiveness and steadiness in scenarios that affect the welfare and protection of children.
Demonstrates sound judgment and discretion in making autonomous decisions.
We invite qualified candidates to submit their applications using the designated method of application. This approach ensures that all submissions are processed efficiently and consistently. Applicants must follow the outlined instructions to ensure their materials are reviewed promptly. The selected method streamlines communication and maintains fairness throughout the hiring process.
To submit your application, please utilize the provided link(s) accessible on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
