We are seeking a highly motivated professional to join our team in the capacity of [Job Title]. The ideal candidate will possess a minimum of [X] years of relevant experience in [specific field/industry]. Proficiency in [specific skills or tools, e.g., data analysis, project management software, foreign languages] is essential, along with strong interpersonal and communication abilities to collaborate effectively within a dynamic team environment. Key responsibilities include [list key duties, e.g., leading cross-functional projects, analyzing market trends, developing strategic initiatives], with an emphasis on delivering measurable results and contributing to organizational growth. The successful applicant will demonstrate adaptability, problem-solving skills, and a commitment to continuous learning to thrive in this fast-paced role. Additional qualifications may include [any certifications, degrees, or specialized training required].
The DREAM Senior Grants and Compliance Officer will facilitate the efficient management and oversight of the DREAM Grant and Sub-grants, a program funded by the Mastercard Foundation. This position will deliver operational and technical guidance to the DREAM Senior Manager, Pan Africa, as they manage the complete lifecycle of the DREAM Award in compliance with contractual, legal, donor, and financial requirements. Responsibilities include preparing grant reports, tracking budget performance, supervising subgrantees, and leading audit preparations to uphold transparency and accountability.
Our primary duties encompass executing a range of essential tasks designed to achieve organizational objectives. You will be tasked with overseeing key processes, collaborating with cross-functional teams, and ensuring adherence to established policies and procedures. This role demands a proactive approach to problem-solving, meticulous attention to detail, and the capacity to prioritize effectively under dynamic conditions. Additionally, the successful candidate will be responsible for maintaining compliance with industry regulations and fostering a culture of accountability within the team. Strong communication skills are imperative to liaise with stakeholders, convey critical information, and drive project momentum efficiently.
RIO Sub-Award Management & Administration involves overseeing and executing the financial and administrative aspects of sub-award agreements under the Research Leadership and Organization (RIO) framework. This role requires meticulous attention to compliance with sponsor guidelines, accurate tracking of sub-recipient expenditures, and timely reporting ensuring transparency and accountability. Key responsibilities include verifying sub-recipient eligibility, managing audit processes, and facilitating communication between the prime awardee and sub-recipients. Proficiency in grant management systems, strong organizational skills, and a thorough understanding of federal and institutional regulations are essential for success in this position.
Oversee and guide the entire sub-grant process, encompassing Requests for Applications (RFA’s), pre- and post-award evaluations, agreement preparation, and the final close-out phase.
Process and review sub-grantee cash disbursements, verifying that all financial requests are in full compliance with the terms outlined in approved sub-agreements and budgets.
Donor Compliance and Risk Management: Ensuring adherence to regulatory standards and mitigating potential risks associated with donor contributions and organizational activities through systematic oversight and proactive strategies.
Ensure that all sub-award documentation and activity implementation fully comply with donor-established regulations and guidelines.
Assess and document compliance risks, collaborating with stakeholders to design and execute effective mitigation strategies.
Perform thorough evaluations of financial and narrative reports submitted by sub-grantees to ensure they meet compliance standards and accurately reflect project outcomes.
Integrate lessons learned, audit recommendations, compliance reviews, and best practices into ongoing and future grants management processes while disseminating key insights to foster institutional learning.
Capacity Building & RLO Support:
Design and deliver specialized training initiatives for partners, focusing on financial management, reporting standards, and regulatory requirements.
Perform routine on-site evaluations and random audits to assess the effectiveness of sub-grantee operations and internal control mechanisms.
Perform pre-funding organizational capacity evaluations for prospective sub-grantees.
Audit readiness and meticulous record-keeping are essential to ensure compliance with regulatory standards and maintain operational transparency. This role demands a strong focus on organizing, maintaining, and verifying financial records, supporting audit processes, and adhering to established protocols. The incumbent will be responsible for preparing documentation, tracking transactions, and facilitating efficient audit execution while mitigating risks through accurate data management.
Oversee robust grant management information systems and guarantee the precise organization and filing of all contractual documents, reports, and correspondence.
Enhance internal control frameworks to maintain consistent audit preparedness across the organization. Facilitate and assist with the execution of internal and external audit procedures for sub-grantees.
We are responsible for recording and monitoring metrics, data, and project progress to ensure accuracy and accountability in our operations. This includes maintaining detailed documentation, analyzing performance indicators, and providing timely updates to stakeholders to facilitate informed decision-making.
Develop and oversee a unified reporting framework to track donor deliverables and program milestones.
Monitor progress toward grant and subgrant deliverables, proactively identifying any potential delays or risks, and coordinating the implementation of corrective actions as needed.
Provide strategic direction and leadership to the team while collaborating effectively with various departments to ensure alignment and operational efficiency.
Supervise, mentor, and enhance the skills of junior grants staff while equipping program teams with the necessary knowledge of grants management and adherence to compliance policies and procedures.
Collaborate closely with finance teams to refine proposed grant budgets, verify precise expense tracking, and oversee expenditures to ensure alignment with approved budgets and prevent any potential overspends.
This description serves to define the primary scope and corresponding level of responsibilities associated with the position. Tasks and priorities may be modified to align with program objectives, donor specifications, and team configurations, as long as they remain in accordance with the role’s core purpose and established level.
Candidates must possess a minimum of five years of relevant professional experience, complemented by a bachelor’s degree in a related field, or an equivalent combination of education and work history. Proficiency in industry-standard software and tools is essential, along with strong analytical, problem-solving, and organizational abilities. Exceptional communication skills, both written and verbal, are required to collaborate effectively with cross-functional teams and stakeholders. A commitment to continuous learning and adaptability to evolving industry trends is highly valued.
A Bachelor’s degree in Accounting, Finance, or Business Administration is required, with a Master’s degree considered advantageous for applicants.
A professional accounting qualification, such as CPA(K) or ARCA, is mandatory, with a strong preference for active membership in IC PAK.
A minimum of five to seven years of progressively responsible experience in grant management or compliance, preferably gained within an international NGO environment, is required.
Proficiency in engaging and managing relationships with prominent institutional donors is a fundamental requirement for this position.
Proven expertise in overseeing the entire sub-granting process, encompassing Request for Applications (RFA’s), due diligence evaluations, risk assessments, and continuous monitoring of sub-recipients.
Experienced in budget formulation, tracking, and financial statement preparation, with a strong command of staff compensation distribution and expense allocation strategies.
Proficient in identifying compliance risks, performing thorough audits, and verifying strict adherence to internal policies as well as donor requirements to effectively mitigate potential risks.
The role demands exceptional written communication abilities for preparing reports and outstanding interpersonal skills to educate personnel on compliance standards.
High-level proficiency in Microsoft Office Suite, particularly Excel, along with specialized accounting or grant management software, is required.
Conducted preparations and coordination for both internal and external audits.
Proficient in English with strong proficiency in French being a desirable asset.
Highly developed organizational abilities, characterized by meticulous attention to detail and a commitment to precision.
Proficient in both written and verbal communication, with the ability to convey ideas clearly and effectively.
Collaborative aptitude in engaging with a broad range of stakeholders is essential for this role.
Submit your application through the designated method outlined below.
To submit your application, kindly utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
5 - 7 years
