Oversee and execute critical duties to ensure operational excellence and team productivity, including managing project timelines, coordinating cross-functional efforts, and maintaining high standards of quality. Develop and implement strategic initiatives to drive efficiency, innovation, and sustainable growth within the organization. Serve as a primary point of contact for stakeholders, fostering strong relationships and facilitating clear communication to align business objectives. Monitor performance metrics, analyze data trends, and provide actionable insights to senior leadership to inform decision-making. Ensure compliance with industry regulations, company policies, and best practices to mitigate risks and uphold organizational integrity. Lead, mentor, and coach team members to cultivate a high-performing culture and maximize individual and collective potential.
The role involves managing the accounts payable function, which includes processing invoices, verifying expense reports, and ensuring timely payments to vendors. Responsibilities also entail reconciling vendor statements, maintaining accurate records, and addressing any discrepancies in a timely manner. Additionally, the position requires collaborating with internal departments to resolve payment-related inquiries and ensuring compliance with company policies and accounting standards. Strong attention to detail, proficiency in accounting software, and excellent organizational skills are essential. The ideal candidate should have prior experience in accounts payable and a solid understanding of financial regulations. Effective communication and problem-solving abilities are also required to handle complex payment scenarios.
Process supplier invoices within Na vision, confirming accuracy and proper allocation to designated cost centers and general ledger accounts.
Accurate accounting for applicable taxes on supplier invoices is required, encompassing VAT, Withholding Tax, and other statutory deductions, in strict adherence to Kenya Revenue Authority (KRA) and Federal Inland Revenue Service (FIRS) regulations.
Create weekly supplier payment plans for submission to the Accounts Payables Manager for review and approval.
Process supplier payments sanctioned by management in Na vision, maintaining strict adherence to payment schedules and ensuring prompt settlement of outstanding creditor balances. Conduct thorough reconciliations of all supplier accounts and bank statements, diligently identifying and resolving any discrepancies without delay.
Accurately calculate and record accruals for services rendered and goods received but not yet invoiced as part of the month-end closing procedures.
Maintain the creditors’ ledger in Na vision by regularly updating and reconciling supplier records to ensure accuracy and currency.
Collaborate with the Procurement and Operations teams to verify alignment between purchase orders, delivery notes, and invoices prior to processing, ensuring a seamless three-way match.
Facilitates the accurate and timely recording, reconciliation, and reporting of intercompany transactions to ensure alignment with corporate financial policies and regulatory standards. Collaborates with various departments and subsidiaries to validate transaction details, resolve discrepancies, and streamline processes. Maintains meticulous documentation and works closely with accounting teams to guarantee compliance with internal controls and external audit requirements.
Prepare landed cost entries in Microsoft Dynamics 365 Business Central (formerly Na vision) for imported goods, incorporating all associated expenses such as freight charges, insurance costs, and customs duties.
Support statutory audits and tax filings by preparing precise accounts payable schedules, conducting thorough reconciliations, and assembling relevant supporting documentation for entities in both Kenya and Nigeria.
Manages inventory tracking and valuation processes to ensure accurate financial records and operational efficiency, including overseeing stock levels, conducting cost analyses, and preparing detailed costing reports. Responsibilities involve maintaining precise inventory records, reconciling discrepancies, and collaborating with procurement and accounting teams to optimize stock utilization and reduce carrying costs. Requires proficiency in inventory management software, strong analytical skills, and attention to detail to support informed decision-making and compliance with accounting standards.
Develop item codes and compile production bills of materials utilizing Na vision software.
Process stock movement directives, transferring goods between commissaries and stores as well as between stores themselves, and ensure transfer orders are accurately and promptly recorded in Na vision.
Monitor and oversee the flow of inventory across all designated facilities, verifying that records are precisely updated in Na vision in compliance with established internal protocols.
Supervise monthly physical stock counts and compile comprehensive stock reports for all locations.
Calculate monthly food expenditures and ensure they align with the reported financial data.
Analyze monthly consumable usage based on warehouse and commissary reports, then document findings accordingly. Additionally, track and evaluate cost consumption trends to ensure accuracy and efficiency in reporting.
Monthly, inventory balances and cost of sales are reported, while slow-moving, damaged, and write-off items are identified and communicated to the Costing Manager.
Compile inventory aging reports and identify slow-moving, expired, or obsolete items for management evaluation.
Address inventory variances, discrepancies, and write-offs by investigating their root causes and implementing corrective measures to ensure accurate records and financial alignment.
Implement and maintain robust controls to guarantee adherence to internal inventory policies and procedures.
Collaborate closely with the Warehouse, Commissary, and Store teams to verify and maintain precise, up-to-date stock movement records in a timely manner.
Prepare analytical inventory reports to support strategic decision-making processes within the management team.
Assist the Costing Manager with conducting inventory audits, executing year-end stock counts, and managing related postings.
Assist in designing and deploying enhanced inventory management systems and processes, while evaluating industry best practices to foster ongoing operational improvements.
Seeking a highly motivated professional with a minimum of five years of relevant experience in [specific field or industry], demonstrated through a proven track record of success in similar roles. The ideal candidate will possess strong analytical and problem-solving abilities, exceptional communication skills, and the capacity to work effectively both independently and within cross-functional teams. Proficiency in [specific software, tools, or methodologies relevant to the role] is required, along with a deep understanding of [specific industry standards, regulations, or processes]. A bachelor’s degree in [relevant field] or equivalent professional experience is mandatory, and advanced certifications (e.g., [mention any relevant certifications]) are highly desirable. The role demands meticulous attention to detail, adaptability in fast-paced environments, and a commitment to continuous learning and professional development.
Applicants must possess or be actively working toward a recognized accounting certification, such as the CPA, ARCA, or an equivalent credential.
Applicants must possess a Bachelor’s degree in Accounting, Commerce, Finance, or an equivalent business-related discipline.
With a minimum of five years of professional experience, preferably within the hospitality, food service, or catering sectors, the ideal candidate will bring a strong background to this role.
A self-driven professional with a confident, independent mindset, capable of working autonomously while maintaining a proactive and optimistic approach.
Exercises sound judgment and demonstrates the capacity to make well-informed decisions in a timely manner.
Must demonstrate flexibility in scheduling to accommodate business demands, with potential availability required during evenings, weekends, and holidays as needed.
Display a proactive mindset and strong problem-solving capabilities, coupled with exceptional interpersonal skills.
Able to thrive in high-pressure environments with tight deadlines while consistently producing accurate results and timely reports.
Please submit your application via email to hr@eatngo-kenya.com.
Qualifications
BA/BSc/HND
Experience Required
5 years
