Job Purpose
The Projects Accountant serves as the financial custodian for all project operations, overseeing comprehensive financial management—spanning budget development, cost monitoring, and final account reconciliation and audit preparation. This position ensures financial precision, regulatory adherence, and clarity within a fast-paced, multi-project contracting landscape, collaborating closely with project managers, quantity surveyors, and field teams to meticulously track, validate, and document every expense in real time. A critical responsibility of this role includes harnessing digital and IT solutions to streamline processes, enhance integration, and bolster financial oversight throughout the entire project lifecycle.
Overseeing a range of critical duties, the role encompasses managing daily operations to ensure seamless workflow, implementing strategies to enhance productivity, and collaborating with cross-functional teams to achieve organizational objectives. Additionally, the position involves monitoring performance metrics to identify areas for improvement, preparing comprehensive reports for stakeholders, and maintaining compliance with industry regulations and company policies. The ideal candidate will also be responsible for fostering a positive work environment, mentoring team members, and driving continuous improvement initiatives to support long-term growth.
Responsible for overseeing and managing project budgets and financial planning, this role ensures accurate allocation and tracking of resources to meet project objectives. Duties include developing detailed financial projections, monitoring expenditures against budgets, and identifying cost-saving opportunities while maintaining financial discipline. Requires proficiency in financial software, strong analytical skills, and experience in budget forecasting and variance analysis. Must collaborate with cross-functional teams to align financial plans with project goals and provide regular financial reports to stakeholders.
Oversee the development, execution, and continuous evaluation of project-specific budgets, ensuring alignment with Bills of Quantities (Boys), contract values, and project schedules.
Create dynamic financial forecast models on a monthly and quarterly basis, integrating adjustments for scope modifications, variation orders, and real-time project progress data.
Develop and update budget-versus-actual dashboards utilizing advanced Excel functionalities or ERP/project management systems to ensure immediate visibility for project managers and senior leadership.
Integrate budgetary information with project scheduling platforms, such as MS Project and Primavera, to ensure alignment between financial planning and time-based project execution.
Responsible for preparing and overseeing financial statements and management accounts, ensuring accuracy, compliance with regulatory standards, and alignment with organizational objectives. Analyzes financial data to identify trends, variances, and performance indicators, providing actionable insights to support strategic decision-making. Collaborates closely with cross-functional teams to gather financial information, reconcile accounts, and facilitate internal audits. Maintains robust accounting records, implements efficient processes, and adheres to established accounting policies and procedures. Requires proficiency in financial software, strong analytical skills, and a detail-oriented approach to deliver reliable financial reporting.
Compile monthly and ad-hoc financial reports with precision and timeliness, including detailed project profit and loss statements, cost-to-complete analyses, and earned value assessments.
Conduct comprehensive variance analyses to compare actual expenditures against established budgets and forecasts, providing concise yet insightful written commentary to support informed management decisions.
Consolidate multi-project financial data into comprehensive project portfolio reports for the Head of Finance and the Management Board.
Leverage the reporting functionalities of ERP and accounting systems—such as SAP, Sage, QuickBooks, or comparable platforms—to produce organized and insightful management accounts.
Design KPI dashboards to track utilization rates, cost burn, profitability by project, and WIP schedules, leveraging Excel pivot tables, Power BI, or similar business intelligence platforms.
Responsible for overseeing and optimizing financial expenditures, this role focuses on strategic cost analysis, budget adherence, and financial forecasting to enhance operational efficiency. Key duties include monitoring expenses, identifying cost-saving opportunities, and implementing control measures to mitigate financial risks. The ideal candidate will possess strong analytical skills, proficiency in financial software, and the ability to develop data-driven recommendations for budget optimization. Experience in financial planning, variance analysis, and cost accounting is essential, along with a keen attention to detail and a proactive approach to financial management.
Monitor and oversee project expenditures in real time, ensuring accurate tracking of labor, materials, subcontractors, plant, and preliminary costs against approved budgets.
Proactively detect budget variances, uncommitted expenditures, and potential financial risks, advising project teams on necessary corrective measures to ensure fiscal accountability and alignment with approved budgets.
Oversee the accounting processes for Work-in-Progress (WIP) in compliance with the International Accounting Standard 11 (IAS 11) and the International Financial Reporting Standard 15 (IFRS 15) construction contract accounting requirements.
Review and authenticate interim payment certificates (PCs), subcontractor payment applications, and supplier invoices in alignment with contractually defined milestones.
Assist the Quantity Surveyor with the preparation of valuations, conduct re-measurements as required, and participate in final account negotiations involving clients and subcontractors.
Perform contract retention calculations, manage release schedules, and oversee bond tracking for all ongoing projects.
IT Systems, Data, and Digital Finance Tools require expertise in managing, analyzing, and optimizing technology-driven financial solutions. The role involves overseeing the integration of IT infrastructure with financial operations, ensuring seamless data flow and security across systems. Responsibilities include implementing and maintaining digital finance tools, such as ERP and accounting software, while adhering to compliance and regulatory standards. Candidates must possess strong analytical skills, proficiency in financial software, and the ability to collaborate with cross-functional teams to drive efficiency and innovation in financial processes.
Leverage ERP and project accounting software systems to establish and maintain a unified, authoritative financial data source for all projects.
Develop and sustain automated Excel solutions, including models and macros created with VBA and Power Query, to facilitate cost tracking, cash flow projections, and payroll reconciliation.
Design, create, and update Qlik (or comparable) dashboards to provide project and site teams with real-time visibility into project financial performance.
Compile financial data from on-site systems—including site timesheets, materials requisitions, and fuel logs—into the accounting system to reduce manual data entry and mitigate the risk of errors.
Develop and maintain a standardized digital document management system to ensure all project financial records—including contracts, PCs, variations, and purchase orders—are securely stored, organized, and accessible through platforms such as SharePoint, Alone, or Procure.
Assess IT enhancements for financial workflows and propose solutions such as mobile-first tools tailored for on-site data capture and approval processes.
Serve as the Finance Super-User for the ERP system by delivering comprehensive training to project staff, ensuring the accuracy and consistency of the chart of accounts, and coordinating with IT regarding system configuration and upgrades.
Implement rigorous cybersecurity measures to safeguard financial data, encompassing controlled system access, comprehensive audit trails, and robust data backup procedures.
Overseeing financial aspects within the procurement function is a critical responsibility, ensuring alignment with budgetary constraints and financial regulations while maintaining cost efficiency and transparency throughout the procurement lifecycle.
Evaluate all procurement requests and purchase orders to ensure they comply with and do not exceed the approved project budgets prior to finalization.
Monitor purchase orders that remain uncommitted and open goods receipt notes to identify any potential impacts on project cost projections.
Utilize the procurement-to-pay functionalities of the ERP system to validate transactions by ensuring three-way matching (purchase order, goods receipt note, and invoice) is completed prior to authorizing payments.
Responsible for managing cash flow operations and providing treasury support, this role ensures optimal liquidity and financial stability through precise forecasting, efficient transaction processing, and strategic cash positioning. Key duties include monitoring daily cash balances, reconciling accounts, and executing treasury-related transactions, while maintaining compliance with financial policies and regulatory standards. The position requires strong analytical skills to assess liquidity risks, optimize cash utilization, and support decision-making with accurate financial data. Collaboration with accounting, finance, and operational teams is essential to align treasury strategies with broader organizational objectives.
Develop and sustain detailed cash flow projections tailored to individual projects as well as comprehensive forecasts, ensuring updates occur weekly or at key program milestones.
Monitor client billing cycles, ensure timely submission of IPC documentation, and track incoming payments to enhance working capital efficiency.
Identify potential cash flow risks, such as payment delays and front-loaded expenditures, and develop actionable mitigation strategies to present to the Head of Finance.
Compile drawdown requests and financial reports for project financiers, banks, or development finance institutions as required.
Ensures adherence to regulatory mandates, statutory obligations, and financial governance frameworks, overseeing the integrity and accuracy of financial controls to mitigate risks and ensure organizational compliance with applicable laws and standards.
Ensure strict adherence to Kenyan financial regulations, Kenya Revenue Authority (KRA) mandates, and company-established internal controls in all project financial transactions.
Oversee the accurate calculation and remittance of Withholding Tax (WHT) on payments made to subcontractors and professional service providers, ensuring full adherence to Kenya Revenue Authority (KRA) regulations.
Ensure precise and punctual VAT application on construction contracts, encompassing reverse-charge procedures and retention-related VAT obligations.
Maintain a comprehensive and auditable project file at all times, encompassing financial records, contracts, variations, and approvals, ensuring readiness for both internal and external audits.
Support the completion of year-end statutory audit processes by preparing and reviewing work-in-progress schedules, accruals, prepayments, and reconciliations of contract assets and liabilities.
Ensure strict adherence to segregation of duties, approval authority matrices, and financial delegation policies for all project-related expenditures.
Manages payroll administration and labor cost optimization initiatives to ensure accurate and efficient financial operations.
Responsible for managing the processing and reconciliation of site-based payroll, which includes casual laborers, artisans, and skilled trades such as plumbers and carpenters, while ensuring accuracy and adherence to Employment Act regulations.
Reconcile labor cost allocations across projects, cost centers, and activity codes, ensuring accurate data input into project cost reports.
Collaborate effectively with diverse teams and key stakeholders to drive project success, ensuring alignment with organizational goals and fostering productive partnerships across all levels. Engage proactively with internal and external stakeholders, addressing their needs and concerns while maintaining transparent communication to build trust and facilitate seamless project execution. Leverage strong interpersonal and negotiation skills to mediate conflicts, align competing interests, and secure buy-in for strategic initiatives.
Act as the principal financial advisor to Project Managers and Resident Engineers by participating in project progress meetings, analyzing project schedules, and contributing financial insights to pivotal decisions.
Collaborate closely with Quantity Surveyors to oversee contract administration, prepare claims, and resolve disputes effectively.
Work closely with the HR and Administrative teams to oversee workforce and benefits cost management, ensuring accurate allocation of expenses to respective projects.
Conduct comprehensive financial evaluations to facilitate contract proposals, assess pricing strategies, and determine the feasibility of initiating new projects through go/no-go assessments.
Compile and present financial reports and briefings for client project steering committees or joint venture governance meetings as necessary.
Our focus includes enhancing operational processes and strengthening financial governance to drive efficiency and compliance. This role involves identifying opportunities for optimization, implementing strategic improvements, and ensuring adherence to financial regulations and internal policies. Key responsibilities encompass analyzing performance metrics, developing corrective action plans, and fostering cross-functional collaboration to achieve sustainable growth and risk mitigation.
Continuously seek out and introduce enhancements to financial processes, reporting workflows, and systems integration, thereby enhancing both accuracy and efficiency.
Create Standard Operating Procedures (SOPs) to document and standardize project financial management processes.
Foster a financially responsible culture within site and project teams by implementing targeted training initiatives, establishing transparent policies, and conducting periodic financial evaluations.
Compile and deliver regular financial governance reports for review by the Head of Finance and the Chief Financial Officer.
A bachelor’s degree in Computer Science, Engineering, or a related field is required for this role, along with a minimum of three years of professional experience in software development. Proficiency in programming languages such as Python, Java, or C++ is essential, along with strong problem-solving skills and the ability to work effectively in a collaborative team environment. Additional requirements include experience with software design principles, version control systems, and familiarity with agile methodologies. The ideal candidate will have a proven track record of delivering high-quality software solutions and a commitment to continuous learning and professional development.
Applicants must hold a relevant bachelor’s degree in the specified field, with a minimum of three years of specialized experience in an academic or research-oriented setting. Advanced degrees, such as a master’s or doctorate, are strongly preferred, particularly for senior roles. Additionally, certifications or professional licenses pertinent to the discipline may be required, depending on the position.
A degree in Finance, Accounting, Commerce, or a closely related discipline from an accredited university is required.
Seeking a seasoned professional with a proven track record in the field, we invite applications from individuals who have demonstrated expertise through hands-on experience. Candidates must possess a minimum of five years in a relevant role, showcasing leadership in dynamic environments. Responsibilities include overseeing project execution, mentoring junior staff, and ensuring adherence to industry standards. Strong analytical skills and the ability to collaborate effectively across teams are essential. Familiarity with [specific tools/software] is highly advantageous, along with exceptional problem-solving capabilities. The ideal candidate will bring a strategic mindset and a commitment to driving measurable results.
Requires a minimum of six years of progressively responsible experience in project accounting, cost accounting, or financial management.
A minimum of three years of hands-on experience within the construction, civil engineering, or infrastructure contracting field in Kenya or East Africa is highly desirable.
Proficiency in overseeing multiple project financial portfolios valued at KES 500 million or more represents a significant benefit.
Proficient in a variety of technical and IT-related competencies, including network administration, cybersecurity protocols, software development, database management, and system architecture. Demonstrates expertise in troubleshooting hardware and software issues, implementing IT infrastructure solutions, and maintaining compliance with industry standards and regulatory requirements. Requires strong analytical abilities, problem-solving skills, and proficiency with platforms such as Windows, Linux, and cloud services like AWS or Azure. Familiarity with scripting languages, virtualization technologies, and IT service management frameworks is essential.
ERP System Experience: Demonstrated practical expertise with a construction or project-focused ERP system, such as Sage 300 Construction & Real Estate, SAP (PS module), or a comparable platform. Proven ability to configure project cost codes, generate reports, and extract data efficiently is essential.
Possesses advanced expertise in Excel, including the adept use of Pivot Tables, LOOKUP/LOOKUP, INDEX/MATCH, financial modeling, as well as a functional understanding of VBA macros and Power Query to streamline automated processes.
Proficiency in Business Intelligence platforms, specifically Qlik or Tableau, or comparable tools, is advantageous for developing and disseminating financial dashboards.
Full mastery of the MS Office 365 Suite is required, including Outlook, Teams, SharePoint, and Word, to facilitate effective professional communication and streamline document management within a cloud-based environment.
Proficiency in digital document management systems is required, with practical experience in platforms such as SharePoint, Alone, Procure, or comparable solutions for organizing, tracking approvals, and maintaining project financial documentation.
A strong grasp of financial data governance principles, robust access control mechanisms, meticulous audit trail maintenance, and adherence to data backup best practices are essential for upholding data integrity and cybersecurity awareness.
Core proficiencies encompass strategic planning, analytical reasoning, and effective communication skills. Key requirements include proficiency in project management tools, a minimum of five years of relevant experience, and the ability to work independently as well as collaboratively in a team setting. Responsibilities entail overseeing project timelines, ensuring deliverable quality, and maintaining stakeholder engagement throughout the project lifecycle. Additionally, the role demands strong problem-solving capabilities, adaptability to evolving priorities, and a commitment to continuous professional development.
Required: Extensive expertise in project accounting frameworks, construction contract revenue recognition under IFRS 15 standards, and Work in Progress (WIP) accounting methodologies.
Analytical Thinking: Proficient in processing extensive data sets to generate concise and practical financial conclusions.
Demonstrates exceptional precision in maintaining accurate financial records, reports, and reconciliations with meticulous attention to detail.
Commercial Awareness encompasses a comprehensive grasp of contract frameworks, including lump sum, re-measured, and cost-plus arrangements, as well as procurement methodologies and the sequential phases of construction projects.
Must possess strong communication skills to simplify intricate financial concepts into accessible language for non-financial project teams and senior leadership.
Upholding the utmost ethical standards is essential when managing sensitive financial and commercial information with unwavering discretion and integrity.
Initiative and Ownership: Demonstrates proactive problem-solving by independently identifying issues and implementing solutions without requiring constant supervision.
Adaptability involves efficiently handling multiple competing priorities while thriving in a dynamic, multi-project construction setting characterized by rapid pace and evolving demands.
Qualifications
BA/BSc/HND
Experience Required
6 years
