Job Summary
The Program Assistant plays a pivotal role in executing field-level operations, conducting routine monitoring, and overseeing data management for the School Feeding Program and its associated sustainability efforts. This position is responsible for maintaining the integrity of data collection, ensuring adherence to school-level compliance standards, and facilitating prompt reporting of field activities.
Oversee and execute a broad spectrum of responsibilities encompassing project management, stakeholder liaison, and strategic planning to ensure seamless operational execution. Lead cross-functional teams to deliver high-quality outcomes while adhering to established timelines, budgets, and compliance standards. Facilitate clear communication channels between departments, clients, and senior leadership to align objectives and mitigate potential risks. Monitor performance metrics, identify areas for improvement, and implement corrective measures to enhance efficiency and productivity. Provide mentorship and guidance to team members to foster professional growth and maintain a collaborative work environment. Ensure all projects are completed in accordance with company policies, industry regulations, and best practices.
The role involves providing comprehensive assistance in the execution and management of program initiatives, ensuring alignment with strategic objectives and operational requirements. Key responsibilities include coordinating with stakeholders, monitoring progress, and addressing implementation challenges to facilitate successful delivery. Candidates must possess a strong background in program management, excellent organizational skills, and the ability to communicate effectively across diverse teams. Proficiency in relevant software tools and adherence to established timelines are essential for this position.
Assist in executing school feeding initiatives at designated institutions, strictly adhering to approved schedules and guidelines.
Support the coordination of food delivery operations at the school level, encompassing receipt and preliminary verification processes.
Provide support in coordinating field operations and stakeholder interactions.
The incumbent will collaborate with the SSMP Project Officer to facilitate the execution of sustainability initiatives at the school level within the framework of the Sustainable School Meals Project (SSMP). This includes overseeing the establishment of kitchen gardens, monitoring their development, and delivering technical assistance in areas such as crop farming and poultry rearing.
The incumbent will oversee reporting, monitoring, and evaluation processes to ensure accuracy, timeliness, and alignment with organizational objectives. This role involves collecting, analyzing, and disseminating data to stakeholders, tracking progress against key performance indicators, and identifying trends or gaps requiring action. Proficiency in data management tools and strong analytical skills are essential, along with the ability to interpret findings and present clear, actionable insights. Collaboration with teams across departments will be necessary to validate data sources, refine methodologies, and support evidence-based decision-making.
Prepare quarterly and annual reports to document and communicate the progress of implementation efforts, contributing to written reporting activities.
Maintain accurate and up-to-date records for beneficiaries and schools, encompassing enrollment details, feeding data, and contact information.
Conduct routine monitoring visits to schools to verify the correct implementation of all aspects, such as ensuring the punctual delivery of food, maintaining food quality standards, and overseeing proper storage and utilization of food by the schools.
Assist in documenting Program Change/Impact narratives to ensure accurate and comprehensive records are maintained for analysis and reporting purposes.
Regularly communicate updates regarding the advancement of the school feeding program across all designated platforms.
Conduct data collection initiatives for needs assessments, baselines, and impact evaluations at both the school and community levels.
Ensure all mandated tools and trackers are utilized correctly and maintained with the most current information at all times.
We are seeking an experienced professional to spearhead stakeholder and community engagement initiatives, fostering meaningful partnerships and driving collaborative projects. The ideal candidate will be responsible for cultivating strong relationships with external partners, local organizations, and community leaders to align with organizational goals and enhance mutual benefits. Key duties include identifying engagement opportunities, developing strategic communication plans, and ensuring inclusive participation in decision-making processes. Additionally, the role requires monitoring engagement activities, evaluating their impact, and providing regular reports to senior leadership. Proficiency in stakeholder mapping, conflict resolution, and cross-cultural communication is essential, along with exceptional interpersonal and presentation skills. A background in community development, public relations, or a related field is preferred, and the ability to work with diverse groups to achieve common objectives is critical.
Engage internal teams and community partners to foster collaborative relationships and ensure alignment with organizational objectives.
Ensure that all participants in the program possess a thorough understanding of the policies and procedures governing the school feeding initiative.
Actively participate in various stakeholders’ related coordination meetings/forums as assigned
We seek a highly motivated candidate to join our team as a [Job Title], responsible for overseeing key operational tasks and driving organizational success. The ideal applicant will possess a minimum of [X] years of relevant experience, along with a proven track record in [specific skill or industry expertise]. Strong proficiency in [relevant software/tool] and exceptional communication skills are essential requirements. Key responsibilities include managing [specific task or process], collaborating with cross-functional teams, and ensuring adherence to industry standards and company policies. Additionally, the role demands a keen attention to detail, the ability to multitask effectively, and a commitment to delivering high-quality results in a dynamic environment.
Seeking a candidate with a relevant academic background, professional certifications, and hands-on experience in the field. Applicants must meet the specified educational criteria, possess recognized qualifications, and demonstrate a minimum number of years in a related role. Ideal candidates will have completed formal training, acquired specialized skills, and shown consistent performance in prior positions.
A relevant university diploma or degree in fields such as Food Security, Agronomy, Community Development, Nutrition, or Social Work is required.
With a minimum of two years of hands-on experience in a pertinent field, candidates should possess a proven track record in progressively responsible positions within School Feeding, Agriculture, Community Development, or Education in Emergencies.
Candidates should possess practical knowledge or hands-on experience in agriculture and agronomic practices, with a strong emphasis on engaging schools and their adjacent communities.
Proficiency in working within Arid and Semi-Arid Lands (BASAL) regions and among local communities will be considered a valuable asset for this position.
A valid motorcycle riding license is strongly preferred for applicants.
Must demonstrate both the capability and willingness to operate a motorcycle for travel to project sites.
Proven track record in overseeing intricate projects and producing comprehensive monitoring and reporting deliverables.
Proficient in operating diverse data collection and reporting platforms, including Kobe, OK, Google Forms, and Excel/Sheets, among others.
I am writing to inform you of the disclaimer clause that applies to this position. It is essential to note that certain roles may involve inherent risks, which all candidates must acknowledge before proceeding. The responsibilities and duties assigned may require adherence to strict safety protocols and compliance with established regulations. Additionally, candidates must confirm their understanding that the position entails potential exposure to confidential information, necessitating a commitment to maintaining discretion at all times. Failure to comply with these terms may result in termination or other disciplinary actions as outlined in the employment agreement.
This document serves as a general overview of the role and may be subject to updates or modifications at the discretion of the line manager as deemed necessary.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 years
