Overseeing the following core responsibilities and obligations is essential to this role:
– Driving strategic initiatives to enhance operational efficiency and effectiveness.
– Ensuring compliance with established policies, procedures, and regulatory standards.
– Managing cross-functional teams to achieve organizational goals and deliver measurable results.
– Developing and implementing performance metrics to monitor progress and identify areas for improvement.
– Facilitating communication between departments to promote alignment and collaboration.
– Leading projects from inception to completion, adhering to timelines and budget constraints.
– Analyzing data to inform decision-making and support evidence-based strategies.
– Mentoring and coaching team members to foster professional growth and development.
– Optimizing resource allocation to maximize productivity and minimize waste.
Develops proposals by conducting thorough research, analyzing data, and aligning content with organizational goals and client requirements. Collaborates with cross-functional teams to gather necessary information, ensuring accuracy and completeness. Drafts, reviews, and refines proposals to meet deadlines and standards, incorporating feedback from stakeholders. Manages version control and ensures all documentation adheres to compliance and formatting guidelines. Tracks proposal progress and reports status to leadership, identifying potential risks or opportunities for improvement.
Ensure timely management, processing, and uploading of all award documentation during the proposal phase into AMS, while also executing the associated workflows promptly.
Manages awards, partnerships, and AMS-related responsibilities with precision and strategic oversight. Oversees the development, implementation, and maintenance of award programs, ensuring alignment with organizational goals. Cultivates and nurtures key partnerships to enhance collaboration and growth opportunities. Coordinates AMS (Association Management System) functionalities to optimize operational efficiency and data integrity. Maintains compliance with policies, procedures, and industry standards throughout all initiatives.
Assist in organizing materials and logistics for the monthly Award and Partner review meetings, document key action items discussed during the sessions, and distribute the compiled notes without delay.
Assist in performing comprehensive evaluations of potential and existing partners to ensure compliance with organizational standards and mitigate associated risks.
Assist with the drafting and finalization of partner agreements to ensure all terms and conditions are accurately documented and legally compliant.
Assist in the compilation and verification of partner remittances, ensuring accuracy and adherence to established financial protocols.
Assist in organizing and executing partner monitoring visits to ensure comprehensive oversight and assessment of collaborative initiatives.
Ensure award kickoff and close-out meetings are scheduled promptly and coordinated effectively with all relevant functions.
Assist in managing the income and funding trackers while providing the team with weekly status updates.
Assist in updating the close-out backlog tracker and conduct consistent follow-ups with the relevant teams to verify the completion of outstanding Statements of Fulfillment (Sons).
Provide assistance to the Awards Assistant in maintaining and distributing the partner reporting tracker while ensuring timely updates to the Awards Management System (AMS).
The position entails providing assistance to the Awards Assistant in dispatching punctual calendar invitations for award-related meetings.
Assist in implementing action items from award meetings, ensuring they are reviewed and distributed promptly.
Provide monthly management information derived from AMS, compiling key data on awards in the pipeline, active awards, amendments in progress, high-risk awards, and closed awards. Present these insights to the team through a structured portfolio analysis report to facilitate informed decision-making.
Ensure the accurate maintenance and up-to-date status of the AMS while meticulously recording the audit trail for all awards and sub-awards.
Ensures adherence to all regulatory guidelines and internal policies governing donor contributions, including tracking, reporting, and documenting all transactions in accordance with established procedures. Verifies the accuracy and completeness of donor records, including gift agreements, acknowledgments, and tax receipts, while maintaining strict confidentiality and data security standards. Collaborates with finance, legal, and development teams to reconcile discrepancies, resolve compliance issues, and implement corrective actions as needed. Stays informed of evolving regulations, tax laws, and best practices to proactively mitigate risks and optimize donor engagement strategies.
Ensure donor compliance by clearly communicating and enforcing requirements, including reporting deadlines, implementation periods, amendment timing and procedures, audit protocols, and SCI award management policies.
A proven track record in [specific skills or areas] and the ability to demonstrate [relevant skills] are essential for success in this role. Candidates must exhibit strong [required competencies, e.g., analytical thinking, problem-solving, or communication skills]. Familiarity with [specific tools, methodologies, or industry standards] is highly valued, as is the capacity to [specific responsibility, e.g., manage multiple projects or adapt to changing priorities]. Exceptional organizational skills and meticulous attention to detail are also required to ensure accuracy in [relevant tasks]. Prior experience in [industry or field] is preferred, along with a commitment to continuous learning and professional development.
Achieving objectives with precision and efficiency is paramount in this role, ensuring tangible outcomes through meticulous execution and proactive problem-solving. Key responsibilities include driving performance metrics, meeting deadlines consistently, and fostering a results-oriented mindset within the team. Candidates must demonstrate a proven track record of success in similar positions, showcasing their ability to overcome challenges and deliver measurable results under pressure. Strong analytical skills, adaptability, and a commitment to continuous improvement are essential to thrive in this dynamic environment.
Creates and aligns meaningful, measurable goals with teams and individuals while consistently tracking progress and evaluating performance.
The position demands a commitment to holding team members responsible for meeting performance targets while actively addressing and improving instances of underperformance.
Effectively collaborates with colleagues to achieve shared objectives, fostering a cooperative and inclusive team environment. Demonstrates strong interpersonal skills to build rapport and resolve conflicts constructively. Actively participates in group discussions, brainstorming sessions, and cross-functional projects to ensure alignment and synergy. Values diverse perspectives and encourages open communication to enhance team performance and innovation.
Implements systems and processes to foster seamless collaboration and alignment across diverse teams and organizational boundaries.
Facilitates collaboration among individuals with diverse backgrounds and perspectives to achieve meaningful results.
Facilitates cross-functional collaboration by dismantling siloed working practices and proactively addressing behaviors that undermine teamwork.
Problem-solving and decision-making are essential competencies for this role, requiring the ability to analyze complex situations, evaluate potential solutions, and implement well-reasoned choices. Candidates should demonstrate strong analytical skills, critical thinking, and the capacity to weigh risks and benefits effectively. Experience in troubleshooting, resolving conflicts, and making timely, data-driven decisions is crucial. Additionally, the position demands adaptability to evolving challenges and the judgment to prioritize tasks under pressure.
Investigates and resolves the underlying factors contributing to persistent issues affecting legacy awards systems.
Delivers an external viewpoint to sustain decision-making processes that are both pertinent and forward-thinking.
Investigates and assesses emerging external trends and evaluates their potential implications for strategic decision-making processes.
Embraces strategic risks with the confidence to uphold decisions even in the face of opposition.
Demonstrates the ability to mentor, coach, and empower team members to enhance their skills and performance, fostering a culture of continuous growth and collaboration.
Achieves targeted outcomes by effectively addressing evolving needs within dynamic and challenging environments.
Assesses each proposal and solution by analyzing potential opportunities and risks to facilitate well-informed strategic choices.
Exhibits boldness by embracing challenging scenarios and making difficult choices that may not be widely favored.
Cultivates a collaborative team culture that empowers members to confidently share ideas, advocate for decisions, or question them when appropriate.
Communicates intricate strategic concepts with precision, conciseness, and assurance.
Crafts and executes strategies to cultivate an inclusive work environment where diverse talents are leveraged to drive both individual and organizational achievement.
Seeking a candidate with a proven track record in the specified field, along with extensive hands-on experience relevant to the role’s demands. The ideal applicant will possess the required educational background, technical proficiencies, and industry certifications, if applicable. Strong analytical, problem-solving, and communication skills are essential, along with the ability to work collaboratively in a team-oriented environment. Previous experience in similar positions, demonstrated leadership capabilities, and a commitment to continuous professional development are highly valued.
Essential
A bachelor’s degree in Commerce, Economics, Business Administration, or a related field is required.
Proven expertise in strategic planning, administrative oversight, and cross-functional coordination is required, along with the capacity to effectively prioritize and manage a high-volume workload composed of varied and complex tasks and responsibilities.
Demonstrates exceptional aptitude for meticulous attention to detail, resolving complex challenges, and interpreting emerging trends with precision.
Proficient in using computer applications, including Microsoft Office Suite, and familiarity with grant management and financial systems is considered an asset.
Demonstrates cultural sensitivity and adeptness at fostering connections across diverse groups with efficiency.
Able to maintain composure and adaptability in dynamic situations, employing effective improvisation and clear, concise communication while working under pressure.
Possesses exceptional written and verbal communication skills in English, complemented by a proven track record of effectively engaging in multicultural environments.
Qualifications
BA/BSc/HND
