To establish and articulate the primary objectives and goals of this position, ensuring alignment with organizational priorities and strategic initiatives. This role will be pivotal in driving key outcomes, contributing to the overall success of the team, and fostering a collaborative work environment. The incumbent will be responsible for executing core responsibilities that support the mission, while upholding the highest standards of professionalism and excellence.
We are in search of a proactive and meticulous Administrative Assistant to bolster our Tax practice. This position will play a pivotal role in enhancing the department’s operational efficiency by delivering seamless administrative, secretarial, and logistical support to Tax Partners, Senior Associates, and Associates, thereby optimizing overall team productivity.
Job Accountabilities:
Provides comprehensive administrative support to ensure efficient office operations. Handles a variety of tasks including managing schedules, coordinating meetings, and preparing documentation. Maintains accurate records, organizes files, and assists with correspondence. Demonstrates proficiency in office software, strong organizational skills, and meticulous attention to detail. Serves as a key liaison between departments and external stakeholders to facilitate smooth communication.
Offer comprehensive administrative assistance to partners, Senior Associates, and the Tax Team on a daily basis.
Oversee calendar administration by organizing, tracking, and updating schedules to facilitate seamless coordination of meetings and appointments, both internally and with external partners.
Organize and facilitate team meetings by developing agendas, distributing relevant materials, and documenting minutes as needed.
Registered tax professionals will manage tax registration and deregistration processes while maintaining external communications with regulatory clerks to ensure compliance and streamline documentation workflows.
Responsible for managing the processes involved in tax registration and deregistration procedures.
Liaising with external clerks to address matters such as stamp duty exemptions and to follow up on related issues.
Client and Stakeholder Coordination
This role involves engaging with clients and stakeholders to ensure alignment on project objectives, deliverables, and timelines while fostering strong, productive relationships. Responsibilities include facilitating clear communication, managing expectations, and resolving any issues that may arise to maintain smooth operations. The position requires the ability to navigate diverse perspectives, negotiate effectively, and adapt strategies to meet evolving needs. Strong interpersonal skills, active listening, and a proactive approach are essential to successfully bridge gaps between technical teams and non-technical stakeholders.
Act as the primary liaison between clients and external stakeholders, maintaining professional and prompt correspondence at all times.
Facilitate the scheduling, execution, and follow-up of client meetings, calls, and related communications on behalf of partners.
Assist in the creation and distribution of client communications, such as emails, engagement letters, and reports.
Responsible for organizing, maintaining, and preparing critical documentation to ensure accuracy, accessibility, and compliance with established standards and procedures.
Guarantee that all documentation complies with the firm’s established formatting, accuracy, and presentation criteria.
The preparation and distribution of client documentation, encompassing correspondence, reports, and tangible Court/Tribunal filings, are undertaken as part of this role.
In instances where necessary, oversee physical filing systems in compliance with established firm policies.
Provide support in assembling bundles, such as appendices and submissions, while verifying accurate pagination and indexing.
Facilitate the submission of legal documents to the judiciary online portal by preparing and filing them as required.
The position involves overseeing billing operations and managing financial administrative tasks to ensure accurate and timely processing of transactions. Responsibilities include maintaining financial records, reconciling accounts, and generating invoices while adhering to established accounting standards and company policies. The role requires proficiency in financial software, meticulous attention to detail, and the ability to analyze financial data to support decision-making processes. Strong organizational skills and effective communication are essential to collaborate with cross-functional teams and ensure compliance with regulatory requirements.
Provide support in the oversight and preparation of preliminary billing statements.
Assist in compiling and organizing billing summaries and reports for partners.
Collaborate with finance teams to address invoicing processes, resolve client inquiries, and ensure timely dispatch of invoices.
Practice management support encompasses providing comprehensive administrative and operational assistance to ensure the efficient functioning of a healthcare practice. This role involves overseeing daily operations, managing staff coordination, handling regulatory compliance, and maintaining accurate patient records. Additionally, it requires implementing systems to enhance workflow efficiency, resolving operational challenges, and ensuring adherence to industry standards and policies. Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment are essential for success in this position.
Responsible for managing and updating matter lists to ensure accuracy and completeness.
Prepare comprehensive internal reports, status updates, and performance summaries as needed.
Responsibilities include supporting the organization in preserving accurate tax client databases and contact lists.
Seeking a highly motivated Business Development Support professional to facilitate growth initiatives and optimize strategic partnerships. This role involves conducting market research, analyzing industry trends, and identifying new business opportunities to enhance revenue streams. The ideal candidate must possess strong communication skills, proficiency in CRM tools, and a proven track record in deal negotiation. Responsibilities include preparing business proposals, coordinating with cross-functional teams, and maintaining client relationships to drive successful outcomes. A bachelor’s degree in business, marketing, or a related field is required, along with 3–5 years of relevant experience in business development or a similar role.
Contribute to the development of the team’s pitch documents and capability statements.
Assist in coordinating client events, seminars, and training sessions to ensure seamless execution and delivery.
Assist in the organization and upkeep of marketing materials, presentations, and content calendars as needed.
With a proven track record in [specific field or industry], candidates should possess [X years] of relevant experience, preferably in [specific role or function]. A [Bachelor’s/Master’s] degree in [relevant field] is essential, along with certifications such as [specific certifications, if applicable]. Strong proficiency in [key skills or tools] is required, along with exceptional analytical, communication, and problem-solving abilities. Previous experience in [specific industry or type of project] is highly advantageous, as is familiarity with [specific regulations, standards, or methodologies]. The ideal candidate will demonstrate a commitment to continuous learning and adaptability in a dynamic work environment.
A diploma or bachelor’s degree in Business Administration, Finance, Commerce, Secretarial Studies, or a closely related field is required.
With a minimum of five to eight years of demonstrated expertise in administrative or secretarial support—preferably within a corporate tax, audit, or legal firm setting—you will bring a refined proficiency in managing office operations with precision and efficiency.
Skilled in initiating new client records and managing both physical and electronic filing systems to ensure accuracy and accessibility.
Proficient in adhering to established workflows and meticulously documenting processes.
Demonstrates exceptional ability to manage multiple tasks efficiently while prioritizing responsibilities in a dynamic, high-pressure setting to meet critical deadlines.
Demonstrates a proactive approach to acquiring and mastering new tools, particularly firm’s proprietary financial system, 3E.
Key Qualifications: The ideal candidate will demonstrate proficiency in strategic planning, analytical thinking, and effective communication. Strong leadership abilities and a commitment to continuous improvement are essential. Experience in project management and a track record of delivering measurable results are highly desirable. Familiarity with industry-specific tools and technologies is preferred, along with the capacity to adapt to evolving business needs. Exceptional problem-solving skills and a collaborative approach to teamwork are also critical for success in this role.
Professionalism and integrity are essential qualities for this position. The ideal candidate will demonstrate a strong commitment to ethical standards and maintain a high level of professional conduct. Responsibilities include upholding organizational values and ensuring adherence to company policies and procedures. The role requires unwavering honesty and transparency in all interactions, both internally and externally.
Effective communication and the ability to collaborate seamlessly with colleagues, clients, and stakeholders are essential for this role. The ideal candidate will demonstrate exceptional relationship-building skills, fostering a positive and productive work environment through clear and respectful interactions. Proficiency in active listening and conflict resolution is also highly valued to ensure smooth teamwork and project execution.
Proactive and driven by a strong sense of initiative, the ideal candidate is expected to exhibit exceptional motivation and take ownership of their responsibilities.
Maintains a high degree of confidentiality and professional judgment in all matters. Exercises sound discretion to handle sensitive information with integrity and care. Ensures that decisions and actions align with ethical standards and organizational policies.
A collaborative approach and the ability to work effectively within a team environment are essential.
Exceptional proficiency in conveying ideas clearly and effectively through written correspondence is required.
Demonstrates meticulous attention to detail and excels in juggling numerous tasks with precision and accuracy.
Interested candidates are encouraged to submit their application letters and an up-to-date CV no later than Friday, 5 June 2026, via email to ke-careers@bowmanslaw.com.
Qualifications
BA/BSc/HND , Diploma
Experience Required
5 - 8 years
