The position entails executing a diverse array of critical tasks and obligations, which include but are not limited to performing daily operational duties, overseeing project timelines, collaborating with cross-functional teams, ensuring adherence to company policies and industry standards, managing stakeholder communications, and facilitating problem resolution. Key responsibilities involve analyzing performance metrics, implementing process improvements, maintaining accurate documentation, and supporting strategic initiatives aligned with organizational objectives. Additionally, the role demands strong leadership in mentoring junior staff, fostering a culture of accountability, and driving continuous professional development within the team.
We collaborate closely with Czarnikow to arrange the booking of anticipated shipments arriving from multiple origins to Mombasa Port.
To facilitate seamless clearance and delivery of shipments, it is essential to obtain and verify all necessary clearance documents for every Czarnikow client in Kenya and Uganda, where AGL is responsible for managing the clearance process.
Overseeing the transportation of containers from the Port to designated warehouses located in Mombasa, Nairobi, and Kampala.
Maintaining accurate and up-to-date records of sugar inventory levels is essential to ensure seamless operations and efficient supply chain management. This role involves tracking stock levels, recording incoming and outgoing quantities, and reconciling discrepancies to prevent shortages or excesses. Attention to detail and strong organizational skills are required to maintain precise documentation and support timely decision-making. Additionally, the position may involve collaborating with procurement and warehouse teams to verify stock accuracy and address supply chain needs.
Compiling weekly stock reports involves meticulous attention to detail to ensure accuracy and timeliness. This task requires gathering, analyzing, and organizing inventory data to present a clear overview of stock levels, movements, and discrepancies. Proficiency in data management software and tools is essential for efficiently processing and reporting stock-related information. Collaborating with warehouse teams to verify inventory counts and reconcile discrepancies is a critical aspect of this role. The position demands strong analytical skills to interpret trends, forecast potential stock outs, and support strategic decision-making. Effective communication skills are also necessary to convey findings and recommendations to stakeholders clearly and concisely.
Czarnikow must be promptly notified of any modifications to governmental policies or regulations pertaining to sugar importation.
Following each sugar delivery to clients, the designated personnel are responsible for confirming the precise quantity and quality of the product received. They must verify that the shipment aligns with the purchase order specifications, including weight, packaging integrity, and adherence to agreed-upon standards. Any discrepancies or damages must be documented and reported promptly to ensure timely resolution and maintain client satisfaction. Additionally, the team is required to update inventory records accurately to reflect the new stock levels and facilitate efficient supply chain management.
Maintaining accurate documentation of all finalized pricing agreements is essential.
Responsible for tracking and maintaining accurate inventory levels of sugar, ensuring adequate supply to meet operational demands. Analyzes usage trends and anticipates future requirements to prevent stock outs or excess inventory. Implements effective inventory control measures to optimize storage efficiency and minimize waste. Collaborates with procurement teams to facilitate timely replenishment and align supply with production schedules. Maintains detailed records of inventory transactions and reports discrepancies to management for resolution.
We handle all shipping logistics, ensuring efficient and timely delivery of products to customers. This includes coordinating with carriers, managing shipping schedules, and tracking shipments to maintain transparency and accountability. Additionally, we oversee packaging requirements to guarantee items arrive in optimal condition while adhering to cost-effective solutions.
The Czarnikow shipping desk is responsible for submitting IDF applications for all received Pro forma Invoices.
Ensuring that C60 (EG PSP) applications are prepared and submitted to the Treasury in accordance with established guidelines and timelines.
Upon receiving shipping schedules from Czarnikow, we diligently follow up to ensure timely updates regarding shipments associated with the relevant IDF.
To ensure timely acquisition of Conformity Certification, the role involves maintaining consistent communication with inspection bodies throughout the certification process. This includes coordinating follow-ups, addressing any outstanding requirements, and verifying the issuance of certification upon completion of all necessary evaluations.
The team is responsible for tracking the progress of sugar permits, applications, and approvals in coordination with the Czarnikow shipping desk.
The professional verification and confirmation of all essential shipping documents are completed to ensure they meet required standards and are appropriately organized.
We require applicants to possess or be eligible for an active security clearance, ensuring compliance with all applicable federal regulations for safeguarding sensitive information.
All necessary clearance documents must be obtained and submitted to AGL without delay.
Upon receiving all necessary documentation, the clearance process must be initiated promptly to ensure timely completion.
Calculating duty estimates and promptly requesting funds from Czarnikow London, with the responsibility of ensuring that transfers are executed without delay.
Prompt payment of all applicable duties and taxes is essential. Daily progress updates regarding clearance status will be provided to clients and cc’d to Czarnikow.
Each day, diligently monitor and follow through on clearance activities to verify compliance and prevent any associated penalties.
Warehousing and Distribution professionals are responsible for overseeing the efficient receipt, storage, and dispatch of goods within a supply chain. They ensure accurate inventory management, optimize warehouse layouts for productivity, and coordinate logistics to meet delivery timelines. Key duties include processing shipments, maintaining safety and compliance standards, and utilizing warehouse management systems to track inventory levels. Strong organizational skills, attention to detail, and proficiency in data entry are essential, along with the ability to operate material handling equipment when required. Effective communication and teamwork are crucial to collaborate with suppliers, drivers, and internal teams to streamline operations and minimize delays.
Upon receipt of containers from the Port, immediate stripping is required, followed by prompt return of empties to the stack.
Maintaining accurate stock records is essential to ensure effective stock control across all warehouses, including those in Kenya and Uganda.
Ensuring timely alerts to Czarnikow regarding low stock levels and overseeing the efficient receipt of sugar dispensed from the warehouses.
Diligently keeping clients apprised of fluctuations in sugar market conditions while verifying that inventory levels remain in precise alignment with Czamikow’s records.
Invoicing and Payments: This role requires the accurate preparation and issuance of invoices, ensuring timely delivery to clients while adhering to applicable financial regulations. Responsibilities include processing payments received, reconciling accounts, and addressing discrepancies promptly. Proficiency in accounting software and strong attention to detail are essential, along with the ability to maintain organized financial records and communicate effectively with stakeholders regarding billing inquiries.
Accurate preparation of all invoices is required, strictly adhering to the agreed-upon rates.
The task involves forwarding all invoices to Czarnikow’s Finance department for processing and ensuring their approval. Additionally, it requires monitoring the payment of invoices to AGL, including both local and transit invoices, in accordance with the established agreement.
Ensuring that incoming payments are accurately reconciled with outstanding account balances.
Qualifications
BA/BSc/HND
