To fulfill the role effectively, the successful candidate will be responsible for executing the core objectives of this position, ensuring alignment with organizational goals while maintaining high standards of professionalism and efficiency. Key duties will encompass a broad spectrum of tasks, including strategic planning, team leadership, and project execution, all aimed at driving measurable outcomes and fostering sustainable growth. The ideal applicant must demonstrate robust analytical skills, exceptional communication abilities, and a proven track record of delivering results in a dynamic environment. Proficiency in relevant industry tools and technologies, as well as adherence to compliance and ethical standards, will be essential. Additionally, the candidate should exhibit strong problem-solving capabilities, adaptability to change, and a commitment to continuous improvement in pursuit of excellence.
The Company Procurement Manager leads the strategic design and implementation of centralized procurement initiatives for Raeburn Schools Limited, spanning both domestic and international sourcing. This position is tasked with optimizing cost efficiency, maintaining high quality standards, and ensuring regulatory compliance, while overseeing company-wide procurement operations and guiding procurement policies and procedures to govern individual school-level purchasing activities.
The manager will build and maintain robust relationships with domestic and global suppliers, oversee import logistics, and uphold ethical and transparent standards throughout the organization.
Oversee and execute a range of critical duties and responsibilities integral to the role, ensuring alignment with organizational objectives. Provide strategic direction by managing key initiatives, coordinating cross-functional teams, and fostering collaborative partnerships to drive operational excellence. Monitor progress through performance metrics, implement corrective actions when necessary, and maintain compliance with established policies and industry regulations. Serve as a primary point of contact for stakeholders, facilitating clear communication and addressing inquiries to support seamless workflows.
Centralized oversight of procurement activities ensures balanced management between local and international sourcing initiatives.
Spearhead and oversee all centralized procurement functions across the organization, strategically balancing engagements with both domestic and international suppliers.
Devising and executing strategic sourcing initiatives is essential to enhance cost efficiency, maintain superior quality, and ensure timely delivery across all company-level procurement activities, with a balanced focus on both domestic and global markets.
Craft and oversee agreements with primary suppliers, including those domestically and abroad, to secure advantageous terms and conditions.
Oversee and manage the full spectrum of import logistics for company-wide purchasing, encompassing shipping coordination, customs clearance processes, and on-time delivery to specified destinations, while cultivating and maintaining robust local supplier partnerships.
To guarantee adherence to Kenyan regulations, international trade laws, and ethical standards, oversee all company-level procurement activities.
Oversee regional procurement initiatives to foster local economic growth wherever feasible.
School-Level Procurement Oversight entails monitoring and managing the acquisition of goods and services at the institutional level to ensure adherence to policies, budget constraints, and regulatory requirements. This role involves verifying vendor compliance, processing purchase orders, and maintaining accurate records of transactions. Additionally, the position requires collaboration with department heads to align procurement activities with organizational needs while mitigating financial risks. Strong attention to detail, organizational skills, and familiarity with procurement software are essential for success in this role.
Develop and maintain comprehensive procurement policies, procedures, and guidelines for implementation at individual school levels.
Offer expert counsel and assistance to school administrators and staff regarding procurement best practices and compliance obligations.
Periodically evaluate and audit procurement activities at the school level to confirm compliance with established policies and procedures.
Provide structured training and professional development programs for procurement staff at the school level.
Serve as the primary escalation contact for resolving intricate procurement challenges that emerge at the school site.
Supplier Relationship Management (Local and International): You will be responsible for cultivating and maintaining strong partnerships with both local and international suppliers, ensuring seamless collaboration and timely delivery of goods and services. This role requires exceptional negotiation skills to secure favorable terms, mitigate risks, and resolve any supply chain disruptions. Additionally, you will monitor supplier performance, conduct regular evaluations, and implement strategies to enhance efficiency and cost-effectiveness. Strong communication and interpersonal abilities are essential to foster trust and alignment with key stakeholders across multiple regions.
Identify, assess, and cultivate strategic partnerships with essential local and global suppliers to support procurement initiatives at the company level.
Create and sustain a comprehensive database of pre-approved suppliers tailored for both corporate and educational institution procurement, with a particular emphasis on fostering a robust network of local vendors.
Evaluate supplier performance metrics and devise strategic initiatives to minimize potential risks while enhancing operational efficiency.
Financial Management and Reporting: You will be responsible for overseeing financial operations, ensuring accurate financial records, and preparing comprehensive reports to support strategic decision-making and regulatory compliance. This includes managing budgets, forecasting financial performance, analyzing variances, and presenting insights to key stakeholders. Proficiency in financial software, strong analytical skills, and adherence to accounting standards are required.
Develop and oversee the centralized procurement budget, encompassing expenditures related to both local and international sourcing initiatives.
Perform comprehensive market analyses and cost comparisons to uncover potential avenues for reducing procurement costs at the organizational level.
Prepare comprehensive reports on centralized procurement activities, performance metrics, and cost savings, incorporating key import-related data on a consistent basis.
Prepare compliance reports regarding adherence to procurement policies at the school level.
Risk Management and Compliance (Local and International): Overseeing adherence to regulatory requirements and internal policies across domestic and global operations is essential. This role ensures alignment with legal standards, mitigates potential risks, and maintains organizational integrity through systematic monitoring and enforcement of compliance frameworks. Responsibilities include identifying, assessing, and addressing compliance gaps, as well as developing strategies to enhance risk mitigation and regulatory alignment.
Evaluate and address potential risks inherent in domestic and global procurement processes, such as interruptions in the supply chain, quality deficiencies, and evolving regulatory frameworks.
Oversee adherence to Kenyan regulatory frameworks, international trade legislation, and ethical procurement principles at the organizational level.
Ensure that schools adhere to the established procurement policies of the company.
Facilitates seamless collaboration across diverse teams and departments to ensure cohesive project execution and alignment with organizational objectives.
Work closely with Executive Principals, school administrators, department heads, and other key stakeholders to identify and address their procurement requirements, whether local or international.
Offer expert direction and assistance to team members regarding procurement policies and procedures, with particular emphasis on import-related operations.
Spearhead collaboration across diverse teams to enhance procurement functions at an organizational level, prioritizing efficiency in logistics and cultivating robust local alliances.
Educational materials are sourced from both local and international providers to ensure a diverse and comprehensive selection.
To remain current with emerging trends and advancements in educational materials, prioritize researching and evaluating both local and international suppliers to ensure access to high-quality resources.
Research and secure optimal sources of educational materials—locally and abroad—for company-wide procurement, while overseeing the purchasing process.
Applicants must possess the requisite academic credentials, relevant professional experience, and a demonstrated proficiency in key competencies pertinent to the role.
A bachelor’s degree in Business Administration, Supply Chain Management, or a closely related discipline is required.
Professional certification in Purchasing and Supply Management, such as those conferred by the Chartered Institute of Procurement and Supply (CAPS) or the Kenya Institute of Supplies Management (KISS), is required.
A decade or more of procurement management expertise is required, including at least five years in a supervisory or strategic leadership capacity.
Proven track record in delivering leadership and management development programs, with a focus on cultivating high-performing teams and enhancing organizational capabilities.
Accomplished expertise in international trade and logistics management, encompassing the coordination of global supply chains and the optimization of cross-border transactions.
In-depth expertise in contemporary sourcing and procurement methodologies, encompassing local market dynamics.
Demonstrates expertise in global trade regulations and international commerce protocols.
Proven expertise in negotiation, contract administration, and cultivating strategic supplier relationships, encompassing collaboration with both domestic and global partners.
Proven expertise in overseeing import logistics operations and cultivating strong local vendor partnerships.
Proven expertise in financial analysis and strategic decision-making, coupled with a strong analytical mindset, is essential.
Effective verbal and written communication abilities, along with polished interpersonal skills, are essential.
Maintains an exceptional standard of integrity and ethical behavior in all professional interactions and decision-making processes.
A background in the education industry would be beneficial.
Proficient in Kenyan procurement legislation and import compliance requirements.
To apply for this position, please submit your application through the Google Application Form if you satisfy the key requirements. Include a Cover Letter and a Curriculum Vitae (CV) along with the names and contact details of three (3) professional referees.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
