Overseeing a range of critical tasks, this role entails managing and executing key operational duties to ensure seamless workflow efficiency. Additionally, the position requires coordinating with cross-functional teams to align project objectives, addressing potential challenges proactively, and maintaining high standards of accuracy and timeliness. Collaboration with stakeholders is essential to gather input, provide updates, and facilitate informed decision-making. Furthermore, the role involves monitoring performance metrics, identifying areas for improvement, and implementing corrective actions as needed.
The individual will be responsible for coordinating meetings and overseeing the management of meeting rooms. This includes scheduling, preparing the space, and ensuring all necessary equipment and materials are available and functional.
Responsibilities include arranging transportation and lodging for personnel.
Assist the People & Talent team in planning and executing both internal and external corporate events and conferences.
Overseeing the supplier database and maintaining accurate Know Your Customer (KYC) records, ensuring they are kept current and up-to-date as required.
Supplier management involves procuring essential office supplies, including stationery, IT equipment, and kitchen essentials, ensuring all operational needs are met efficiently.
Oversee the performance and daily tasks of the office assistant and cleaning staff to ensure efficient operations.
Develop, sustain, and propose enhancements to office administrative systems and procedures.
To ensure the office remains compliant with current fire, health, and safety regulations, it is essential to keep all policies updated and fully implemented.
Serve as an Executive Assistant to the directors, overseeing their schedules, communications, email correspondence, and travel arrangements.
You will participate in meetings with senior management, including directors, and will be responsible for documenting and maintaining accurate minutes.
The role involves supporting the organization’s HR and finance teams by maintaining accurate personnel records and overseeing record management.
Responsibilities include managing incoming and outgoing communications, addressing inquiries, and resolving complaints pertaining to office operations.
Drafting correspondence, presentations, and reports at the direction of the lead supervisor.
All equipment, including the projector and its accompanying accessories, must be returned to the same condition as when initially issued.
Maintaining a clean, orderly, and well-organized office environment, as well as developing and overseeing the cleaning schedule as required.
Candidates must have a minimum of five years of relevant experience in a similar role, preferably with a proven track record in project management. A bachelor’s degree in business administration, finance, or a related field is required, though advanced degrees may be advantageous. Strong analytical skills, attention to detail, and the ability to work under pressure are essential. Proficiency in Microsoft Office Suite and advanced Excel is mandatory, while experience with ERP systems is highly desirable. Excellent communication and interpersonal abilities are necessary to collaborate effectively with cross-functional teams.
A bachelor’s degree in Hospitality, Tourism, or a closely related discipline—or relevant hands-on experience within the hospitality sector—is essential for this role.
Seeking candidates with a professional background spanning one to two years in the field.
Experience
Demonstrated proficiency in administrative tasks and a strong capability for utilizing IT software solutions are essential.
Commercial and financial acumen are essential for this role, requiring a deep understanding of market dynamics, economic trends, and financial principles. Candidates must demonstrate the ability to analyze financial statements, assess business performance, and make data-driven recommendations. Strong analytical skills, strategic thinking, and a proactive approach to identifying opportunities and mitigating risks are vital. Proficiency in financial modeling, forecasting, and valuation techniques is highly desirable, along with the capacity to interpret complex financial data and communicate insights effectively to stakeholders. Experience in a commercial or financial capacity within a relevant industry is preferred.
A keen eye for detail is essential to ensure accuracy in all tasks performed.
Possesses strong capabilities in fostering productive relationships and collaborating effectively with colleagues, clients, and stakeholders across diverse teams and organizational levels. Demonstrates proficiency in active listening, conflict resolution, and clear, persuasive communication to enhance teamwork and achieve shared objectives. Exhibits emotional intelligence, adaptability, and a customer-centric approach in interactions to build trust and drive positive outcomes.
Exceptional abilities in persuasive communication are essential for this role, enabling the successful negotiation of ideas, alignment of stakeholders, and championing of initiatives. Demonstrated proficiency in articulating compelling arguments, adapting messaging to diverse audiences, and fostering consensus through tactful dialogue is required. The position demands a keen aptitude for motivating others, building strategic relationships, and navigating complex interpersonal dynamics to drive collective outcomes.
Excellent organizational skills and the ability to manage time effectively are essential for this role.
The capacity to proactively identify and pursue opportunities without explicit direction is essential. This includes assessing situations independently, making timely decisions, and driving actions forward to achieve objectives efficiently. Demonstrating resourcefulness and a forward-thinking approach while maintaining accountability for outcomes is critical.
A versatile and pragmatic approach to work is essential for success in this role.
Handle sensitive matters with tact and professionalism, ensuring confidentiality and maintaining positive relationships through diplomatic actions.
Qualifications
BA/BSc/HND
Experience Required
1 - 2 years
