We commit to transporting what is most essential across Africa: vital cargo that sustains lives, nourishes communities, strengthens infrastructure, and drives economic advancement. In search of a Sales & Technical Proposal Representative, we seek an individual capable of transforming Africa’s most challenging logistics routes into pathways of growth and opportunity.
The Opportunity
We are looking for an entry-level sales professional with a passion for technology to fill the role of Technical Proposal Writer. The successful applicant should have 1 to 2 years of relevant experience and a proven track record of crafting high-impact, meticulously prepared proposals for clients in the Oil & Gas industry, as well as UN agencies, NGOs, and international development organizations.
You are responsible for spearheading the entire proposal development lifecycle, encompassing RFP analysis through to final submission, all while upholding and embodying our C.A.R.E Culture.
We expect candidates to embody the C.A.R.E. profile, demonstrating a commitment to excellence in their professional conduct and contributions. This encompasses a strong alignment with our core values of compassion, accountability, respect, and empathy in every aspect of their role. Ideal applicants will bring a proactive mindset, a dedication to continuous improvement, and the ability to collaborate effectively across teams. Additionally, they should possess the requisite qualifications, experience, and interpersonal skills to thrive in our dynamic environment while upholding the highest standards of integrity and professionalism.
You consistently respond to clients within 15 minutes or as required, demonstrate an unwavering commitment to prioritizing their needs, and maintain rapid, urgent communication at all times.
You exhibit a proactive mindset, focusing on solutions rather than justifications. You take accountability for errors, maintain composure during challenges, and consistently demonstrate drive and self-motivation.
You proactively identify and address issues to prevent client escalation and resolve underlying problems rather than merely treating visible symptoms.
You prioritize empathy by attentively listening before responding, ensuring you fully grasp the distinct challenges faced by clients in Africa. With a commitment to ethical conduct and practical awareness, you tailor your actions to address their needs effectively.
As an Administrative Assistant, you will be tasked with managing office correspondence, organizing schedules, and ensuring efficient day-to-day operations. This role involves handling incoming and outgoing communications, maintaining filing systems, and providing logistical support to various departments. You will also prepare reports, assist with meeting arrangements, and coordinate travel plans as needed. Proficiency in office software, strong organizational skills, and attention to detail are essential, along with the ability to multitask in a fast-paced environment.
Support the proposal team throughout the entire proposal development lifecycle, encompassing document formatting, editing, proofreading, and submission for Oil & Gas projects, as well as for UN agencies such as WFP, UNICEF, and UNDP, and international donors including USAID, the EU, and FCDO.
Assist in evaluating RFPs, RFQs, Its, and proposal solicitations by systematically organizing documentation, monitoring critical deadlines, and ensuring adherence to compliance checklists that reflect Shine Maritime’s logistics and supply chain competencies.
Thoroughly assess submissions to confirm adherence to donor guidelines, humanitarian frameworks such as the Core Humanitarian Standard (CHS) and Sphere Standards, and the UN Sustainable Development Goals, with careful attention to document formatting and the inclusion of all required attachments.
Coordinate communication and gather necessary documents from consortium partners, consultants, and sub-grantees by organizing meetings, distributing files, and monitoring progress on action items.
Maintain and update the proposal CRM database by logging past submissions, organizing boilerplate content, and recording donor intelligence.
Enhance organizational capabilities through the development of training resources, coordination of workshop sessions, and compilation of proven strategies for effective proposal creation.
The ideal candidate for the Administrative Assistant position will bring strong organizational skills and meticulous attention to detail to support office operations efficiently. Proficiency in Microsoft Office Suite, including Word and Excel, is essential, along with the ability to manage schedules, coordinate meetings, and handle correspondence with professionalism. Excellent written and verbal communication skills are required to interact effectively with team members and external stakeholders. Prior administrative experience in a fast-paced environment is preferred, and the ability to prioritize tasks while maintaining confidentiality is crucial. This role demands a proactive approach, adaptability to changing priorities, and a commitment to delivering high-quality support to ensure seamless administrative functions.
A bachelor’s degree in Business Administration, Office Management, Secretarial Studies, International Development, Logistics, or a comparable discipline is required.
We seek an administrative professional with a strong eye for detail and exceptional organizational skills, possessing 1–2 years of experience in office support or coordination, ideally within logistics, development, or a corporate setting. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive) is required, along with a proactive approach to adopting AI tools and proposal management software. This role demands the ability to meet deadlines efficiently, articulate ideas clearly, and foster cross-team collaboration to maintain seamless operational workflows.
Key Attributes:
Accomplished organizational prowess paired with exceptional time-management capabilities.
Demonstrates superior proficiency in both written and oral communication skills.
Demonstrated capacity to manage concurrent responsibilities while maintaining strong prioritization skills.
Requires meticulous attention to detail, particularly in ensuring document formatting and compliance adherence.
A self-motivated professional who demonstrates reliability and thrives in dynamic, high-pressure settings, consistently delivering results with a proactive approach.
As a Junior Quantity Surveyor, you will oversee project costs, ensuring they remain within budget by meticulously tracking expenditures and managing financial documentation. Your role involves preparing detailed cost estimates, conducting feasibility studies, and reviewing supplier contracts to identify cost-saving opportunities. Collaboration with architects, contractors, and clients will be essential to resolve any discrepancies or disputes regarding project expenses. Additionally, you will assist in preparing tender documents, evaluating bids, and providing regular financial reports to stakeholders to maintain transparency throughout the project lifecycle. Proficiency in industry-standard software, such as Microsoft Excel or cost-estimating tools, is required, along with strong analytical and communication skills to effectively convey financial insights.
We facilitate comprehensive cost estimation and develop detailed bills of quantities (BOQ) for logistics and supply chain proposals, specifically tailored to the Oil & Gas sector, as well as UN agencies such as WFP, UNICEF, and UNDP, and international donors including USAID, the EU, and FCDO.
Evaluate Requests for Proposals (RFPs), Requests for Quotations (RFQs), Invitations to Bid (Its), and other proposal solicitations to pinpoint cost-specific mandates, pricing frameworks, and contractual provisions that correspond with Shine Maritime’s logistics and supply chain competencies.
Ensure adherence to oil and gas and donor procurement guidelines, as well as humanitarian standards such as the Core Humanitarian Standard (CHS) and the SPHERE Project, while aligning all cost and contract documentation with the UN Sustainable Development Goals.
Engage collaboratively with consortium partners, external consultants, and sub-grantees to gather pricing data, validate cost information, and confirm adherence to bid specifications.
Maintain a comprehensive cost database encompassing historical bid pricing, supplier rates, logistics cost models, and donor intelligence to facilitate the development of accurate and competitive proposals.
Assist internal departments in implementing optimal methods for cost estimation, evaluating contract risks, and ensuring adherence to procurement regulations.
You will be responsible for providing essential support to senior quantity surveyors, including preparing accurate cost estimates, monitoring project expenditures, and ensuring compliance with contractual obligations. Additionally, you will assist in the valuation of work completed, the processing of interim payments, and the management of procurement activities. Strong numerical aptitude, proficiency in relevant software, and excellent communication skills are essential for this role. You should hold a degree in quantity surveying or a related field, along with relevant industry experience or professional certifications.
Education: A Bachelor’s degree or Diploma in Quantity Surveying, Construction Economics, Civil Engineering, or a closely related discipline is required.
We seek a meticulous and analytical Junior Quantity Surveyor with 1–2 years of experience in cost estimation, BOQ preparation, or contract administration—ideally within logistics, construction, Oil & Gas, or donor-funded projects. Proficiency in MS Excel, Google Sheets, and cost estimation software is required, with openness to adopting new tools as needed. Familiarity with AI-driven data analysis tools is advantageous. You demonstrate the ability to meet tight deadlines, collaborate effectively across teams, and possess a solid grasp of procurement compliance and contractual obligations.
Key Attributes:
Demonstrates exceptional proficiency in numerical analysis and problem-solving, with a keen ability to interpret complex data sets and derive meaningful insights. Requires a solid foundation in quantitative reasoning and the capacity to evaluate information systematically to support informed decision-making processes.
Ensuring precision in cost breakdowns and thoroughness in compliance verifications are essential requirements for this role.
Capable of analyzing and comprehending RFPs, tender documents, and contracts with precision and clarity.
Demonstrates strong interpersonal skills to facilitate clear and consistent communication with partners and internal teams.
Proactive, demonstrating a strong commitment to ethical standards and unwavering dedication to precision.
The compensation package includes a starting salary ranging from Ash 20,000 to Ash 30,000, supplemented by commissions, performance-based bonuses, and additional perks. Comprehensive training, medical coverage, and paid vacation days are also provided. Commissions, which vary between Ash 5,000 and Ash 15,000, are awarded based on the successful completion of bids.
Utilize the “Apply on Myxoma” option provided below or complete our Job Application Form, accessible via this link: https://forms.gle/9zinWLMPxx7LpNfE8, to submit your application at www.ShineMaritime.com.
Qualifications
BA/BSc/HND , Diploma
Experience Required
1 - 2 years
