We are seeking a highly motivated and skilled professional to join our team in the role of [Job Title]. The ideal candidate will possess a [specific degree or certification, if applicable], along with [number] years of relevant experience in [industry/field]. Strong proficiency in [key skills, e.g., data analysis, project management, software proficiency] is essential, as is the ability to [specific ability, e.g., collaborate effectively, troubleshoot technical issues].
Key responsibilities include [detailed responsibility 1], [detailed responsibility 2], and [detailed responsibility 3], with a focus on [specific goal or outcome]. The successful applicant will demonstrate excellent communication skills, both written and verbal, and the capacity to work independently or as part of a dynamic team. Familiarity with [specific tools, methodologies, or industry standards] is a plus.
This position offers opportunities for professional growth, competitive compensation, and a collaborative work environment. We welcome applicants who are passionate about [industry/field] and committed to delivering high-quality results.
All responsibilities associated with positions bearing the same title shall remain consistent, with specific details to be outlined in the Work and Development Plan.
Comply with all policies, handbooks, guidelines, and donor requirements outlined by the Nuclear Regulatory Commission (NRC).
Assist in executing the logistic and administration function’s portfolio in alignment with the established Plan of Action.
Offer foundational assistance in logistics and administrative operations to ensure efficient workflow and organizational effectiveness.
Develop and maintain status reports in accordance with management’s requirements.
Maintain accurate and organized filing of all supporting documentation to ensure compliance and accessibility.
Provide support in the coordination and execution of logistics and administrative operations.
Maintain accurate administrative records and manage logistical documentation. Additionally, oversee supplier relationships and ensure proper tracking of equipment.
Lead initiatives to enhance the efficiency and effectiveness of logistics and administrative operations by identifying and communicating actionable ideas for improvement.
Execute any additional tasks as directed by the Line Manager.
Responsibilities include managing and overseeing daily operations to ensure efficiency, coordinating with various departments to align objectives, and implementing strategies to enhance productivity. Additionally, the role involves monitoring performance metrics, identifying areas for improvement, and developing actionable plans to address challenges. The position requires maintaining compliance with company policies and industry regulations, as well as fostering a collaborative work environment to support team goals. Regular reporting on progress and outcomes to senior leadership is also expected.
Specific duties associated with this position include the following.
Responsible for managing workflows, ensuring efficient office operations, and maintaining organizational systems, administration roles encompass a wide range of duties, including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. These positions require strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency in office software, such as Microsoft Office Suite, and excellent communication abilities are essential for success in administrative functions. Additionally, candidates should demonstrate problem-solving capabilities, adaptability to changing priorities, and a commitment to supporting team objectives.
To guarantee adherence to all administrative legal obligations, the role involves overseeing tax compliance, government registrations, and area-specific licensing requirements for the office.
Ensure the office area remains consistently clean and orderly, fostering an environment that enhances productivity and team morale.
Oversee tenancy agreements by monitoring their expiry dates and proactively alerting the respective tenants in advance.
Organize and manage travel logistics seamlessly by reserving flights and hotel accommodations for employees and guests.
Enhance the organization’s image through the implementation of an effective office layout and the maintenance of a polished, professional environment.
Deliver exceptional reception services by extending a cordial greeting to guests and efficiently addressing their inquiries.
Ensure adequate inventory levels of refreshments, cleaning supplies, and materials are consistently maintained while upholding stringent quality and hygiene standards.
Responsible for ensuring that utility bills and guesthouse rents for all field offices are paid promptly and accurately.
Oversee office inventory, equipment, furniture, and fittings while ensuring they remain well-maintained and fully functional.
Raise understanding of organizational policies and procedures while providing actionable support to employees and verifying adherence to established standards.
Maintain office buildings and accommodation facilities in optimal condition by overseeing necessary repairs, ensuring cleanliness, and upholding overall order.
Handle any additional tasks or responsibilities as directed by your supervisor.
Logistics support positions within the NRC encompass a range of operational and administrative responsibilities crucial to maintaining efficient supply chain and resource management. These roles require individuals with a strong background in logistics planning, inventory control, and transportation coordination to ensure timely delivery of materials and equipment. Candidates must demonstrate proficiency in utilizing logistics software, adhering to regulatory compliance, and collaborating with cross-functional teams to optimize workflows. Additionally, effective communication skills and a meticulous attention to detail are essential to mitigate risks and maintain operational integrity in high-stakes environments.
The incumbent must oversee all procurement activities to ensure full adherence to the logistics handbook and donor-specific requirements.
Drafts Requests for Quotation (RFQs), solicits supplier proposals, conducts comprehensive bid evaluations, and enters Purchase Orders (POs) into the system.
Agrees systems are utilized to facilitate and obtain necessary approvals.
Prepare supplier contracts, ensuring all terms and conditions are clearly defined and agreed upon in accordance with company policies and legal requirements. Collaborate with legal, procurement, and finance teams to review and finalize contract details, including pricing, delivery schedules, and performance metrics. Maintain accurate records of contract agreements and renewals, and monitor compliance with contractual obligations throughout the duration of each agreement.
Receive supplier invoices and process payments to the finance department as per the provided invoicing details.
Responsible for ensuring the contract management form remains current and accurate at all times.
Coordinate with vendors to guarantee timely and precise provision of materials and services.
Assist in coordinating the transportation of materials in accordance with established procedures and within the required timeframe.
Maintain precise inventory of stock and assets, compiling and distributing accurate reports to the Country Logistics Officer promptly.
Maintain a well-organized filing system for procurement documents to facilitate efficient retrieval and ensure the secure storage of outdated materials in an archive.
Responsible for ensuring the prompt delivery and distribution of supplies and project materials to designated field offices.
Responsible for maintaining both permanent and temporary office vehicles to facilitate daily operations and ensuring their payments are processed punctually.
We oversee the office generator log sheet, track daily fuel consumption, and compile monthly reports.
Perform any additional responsibilities as directed by your supervisor.
Qualifications
A degree in Business Administration or a related field, or an equivalent higher diploma, is preferred.
A minimum of three years of relevant professional experience in a comparable position is required.
Experience in administrative or logistical roles within humanitarian or recovery operations is required.
Professional candidates will have prior experience gained from roles situated within intricate and rapidly changing environments.
Achieved outcomes aligned with the position’s key responsibilities were meticulously recorded.
Proficient in English, Swahili, and the relevant local language is required.
Proficiency in the operational environment of the Dadaab and AFI sub-counties is a critical requirement.
Experience of working with INGO in a similar capacity will be an added advantage
Qualifications
BA/BSc/HND
Experience Required
3 years
