We are seeking a highly motivated and detail-oriented professional to join our team in the role of [Job Title]. The ideal candidate will possess a minimum of [X years] of relevant experience in [specific field/industry], along with a proven track record in [key responsibility or skill]. A bachelor’s degree in [relevant field], or an equivalent combination of education and work experience, is required. Strong proficiency in [specific software, tools, or methodologies] is essential, as is the ability to [specific skill, e.g., manage multiple projects, analyze data, or communicate effectively].
This position demands exceptional organizational and problem-solving skills, with an emphasis on [specific responsibility, e.g., delivering results under tight deadlines, fostering team collaboration, or driving innovation]. The successful applicant will be responsible for [list key responsibilities, e.g., overseeing daily operations, leading cross-functional teams, or developing strategic initiatives]. Collaboration with stakeholders across departments will be a critical component of this role, requiring clear communication and a commitment to achieving shared objectives. Additionally, the candidate should demonstrate adaptability in a fast-paced environment and a dedication to continuous professional growth.
All responsibilities associated with roles bearing the same title shall remain consistent. Specific details regarding these duties are outlined in the Work and Development Plan.
Comply with all NRC policies, handbooks, guidelines, and donor-mandated requirements in the execution of duties.
Support the execution of the logistics and administration function’s portfolio in alignment with the established Plan of Action.
Offer foundational support in logistics and administrative functions to ensure efficient operations.
Develop and compile status reports according to management’s specifications as needed.
Maintain accurate organization and systematic filing of all supporting documentation to ensure compliance and accessibility.
Provide support in the organization and execution of logistics and administrative tasks to ensure smooth operational workflows.
Maintain accurate administrative and logistic records, manage supplier relationships, and oversee equipment inventory to ensure operational efficiency and compliance with organizational standards.
Promote and disseminate innovative ideas aimed at enhancing the efficiency and effectiveness of logistic and administrative operations.
Carry out additional responsibilities as directed by the Line Manager.
Oversee and execute a range of critical tasks to ensure operational excellence, including managing project timelines, coordinating cross-functional teams, and delivering high-quality results within established deadlines. Conduct thorough data analysis to identify trends, assess performance metrics, and recommend strategic improvements to enhance efficiency and productivity. Collaborate closely with stakeholders to gather requirements, provide regular progress updates, and align efforts with organizational objectives. Maintain meticulous documentation, adhere to compliance standards, and mitigate risks through proactive monitoring and resolution of potential issues. Additionally, foster a culture of accountability and continuous improvement by mentoring team members and promoting best practices across the department.
The role encompasses a defined set of responsibilities, including:
Positions in administrative support require strong organizational skills, meticulous attention to detail, and the ability to manage multiple tasks efficiently. Responsibilities include coordinating schedules, maintaining accurate records, preparing reports, and ensuring seamless communication between departments or teams. Typically, employers seek candidates with prior experience in office settings, proficiency in office software suites, and exceptional written and verbal communication abilities. Many roles may also involve handling confidential information, coordinating meetings, and supporting executive-level staff with logistical and administrative duties.
Ensure the office adheres to all administrative and legal obligations, such as tax compliance, government registrations, and licensing requirements applicable to its operational jurisdiction.
Uphold impeccable cleanliness and meticulous organization throughout the office to foster a productive and pleasant workplace atmosphere.
Oversee tenancy agreements by monitoring expiry dates and proactively informing the relevant tenants in advance.
Coordinate travel arrangements efficiently by securing flights and hotel accommodations for staff and visitors.
Enhance the organization’s brand perception by maintaining an orderly and polished office environment that reflects professionalism.
Deliver exceptional reception services by extending a cordial greeting to visitors and efficiently addressing their inquiries or requirements.
Ensure an adequate inventory of refreshments, cleaning supplies, and materials is consistently maintained while adhering to stringent quality and hygiene standards.
Responsibilities include ensuring all utility bills and guesthouse rents for field offices are paid promptly and accurately.
Oversee office inventory, equipment, furniture, and fittings to ensure they are maintained and fully functional.
Enhance understanding and adherence to organizational policies and procedures by providing staff with clear, actionable guidance and fostering compliance across all levels.
Ensure office buildings and accommodation facilities are consistently maintained, promptly repaired, and meticulously kept clean and orderly.
Handle any additional tasks or responsibilities delegated by your supervisor as needed.
We are seeking professionals to fill logistic support roles within the NRC framework, ensuring the efficient management of resources, coordination of supply chains, and adherence to logistical protocols to support organizational operations and project execution. Candidates must possess a strong background in logistics, supply chain management, or a related field, along with proficiency in relevant software tools and systems. The ideal applicant will demonstrate exceptional organizational skills, attention to detail, and the ability to work collaboratively in fast-paced environments while maintaining strict compliance with safety and regulatory standards. Responsibilities include overseeing inventory control, coordinating transportation and distribution, and providing timely support to field operations as needed.
Ensure strict adherence to all procurement procedures outlined in the logistics handbook and donor specifications.
The candidate will be responsible for drafting Requests for Quotation (RFQs), soliciting vendor quotes, conducting bid analyses, and entering Purchase Orders (POs) into the system.
Agrees systems are utilized to facilitate the approval process.
Draft and finalize legally binding agreements with suppliers, ensuring all terms, conditions, and obligations are clearly outlined and compliant with relevant regulations. Collaborate with legal and procurement teams to review and approve contract clauses, negotiate pricing, delivery schedules, and payment terms, while maintaining alignment with company policies and industry standards. Conduct thorough due diligence on potential suppliers to assess their reliability, financial stability, and compliance with ethical and sustainability criteria. Monitor contract performance and manage renewals, amendments, or terminations as necessary to mitigate risks and optimize supplier relationships.
Receive supplier invoices and process payments to the finance department as per the agreed terms. Ensure accuracy in verifying invoice details against purchase orders and delivery confirmations before forwarding payments for approval. Coordinate with relevant stakeholders to resolve any discrepancies and maintain timely payment schedules in alignment with company policies.
Maintain accurate and current contract management documentation, ensuring all details are properly recorded and accessible at all times.
Collaborate closely with suppliers to guarantee timely and precise delivery of goods and services.
Provide support in the coordination and timely execution of material transportation in accordance with established procedures.
Maintain precise inventory and asset records, ensuring all reports are delivered promptly to the Country Logistics Officer.
Maintain a well-organized filing system for procurement documents to facilitate efficient retrieval and ensure secure storage of archival materials when required.
Efficiently coordinate the receipt and distribution of supplies and project materials to designated field offices, ensuring timely delivery to meet operational needs.
We oversee the management of both permanent and temporary office vehicles to facilitate daily operations, ensuring their proper maintenance and timely payment processing.
Responsibilities include overseeing the office generator log sheet, tracking daily fuel consumption, and compiling monthly reports for review.
Perform additional tasks as directed by your supervisor, including any responsibilities not explicitly outlined in this position description.
Seeking a highly motivated individual with a strong foundation in [specific field or discipline], demonstrated through [X years] of relevant experience and a proven track record of [specific skill or achievement]. The ideal candidate will possess exceptional analytical abilities, meticulous attention to detail, and the capacity to thrive in a fast-paced environment. Proficiency in [specific software/tools] is essential, along with exceptional written and verbal communication skills to collaborate effectively across teams. A bachelor’s degree in [relevant field] or equivalent experience is required, and additional certifications in [specific area] are highly desirable. The role demands adaptability, problem-solving acumen, and a commitment to delivering high-quality results in a dynamic setting.
A Bachelor’s Degree or higher-level Diploma in Business Administration and/or a field related to Logistics is preferred.
Minimum three years of experience in a comparable position is required.
Professionals with a background in administrative or logistical operations within humanitarian or recovery initiatives are encouraged to apply.
Individuals should possess experience gained from roles within intricate, high-pressure environments characterized by frequent changes and unpredictability.
Achieved and recorded outcomes associated with the duties of the position.
Proficient in English, Swahili, and a local language is required.
Proficiency in the operational context of Dadaab and AFI sub-Counties is a fundamental requirement.
Experience of working with INGO in a similar capacity will be an added advantage
Qualifications
BA/BSc/HND
Experience Required
3 years
