Job Summary
The Legal Operations Specialist (National TDB Volunteer) collaborates closely with the Legal Operations Manager to advance technology adoption, operational efficiency, process enhancements, transaction execution, and broader Legal Department initiatives. This role delivers consistent administrative and technical assistance to the Legal Operations Team, contributing to the optimization of TDB Group’s operations, safeguarding organizational interests, and minimizing legal exposure.
Oversee and execute a comprehensive range of duties and responsibilities with precision and accountability. Manage key tasks including but not limited to strategic planning, operational oversight, and performance monitoring to ensure alignment with organizational objectives. Collaborate cross-functionally to foster innovation, streamline processes, and enhance productivity. Maintain rigorous adherence to compliance standards, ethical guidelines, and industry regulations while upholding the highest standards of professional integrity. Provide leadership in project management, resource allocation, and stakeholder communication to drive sustainable growth and operational excellence.
The Legal Operations Specialist is tasked with a range of critical responsibilities, encompassing but not limited to the following:
Contribute to the ongoing enhancement of the Legal Department’s processes, systems, and technological infrastructure by assisting in the creation and execution of a strategic project pipeline aimed at boosting efficiency and effectiveness.
Support the Legal Operations Department by actively gathering, evaluating, and summarizing operational data to develop key metrics that assess the efficient use of departmental resources and drive enhanced productivity, all while maintaining strict alignment with the Department’s strategic goals.
Collaborate with internal stakeholders to identify and address challenges, partnering with consulting staff to execute proposed solutions effectively.
Collaborate with the Legal Operations Department to deliver project management assistance to the Legal Department, encompassing the creation of project plans, ongoing status oversight, and task monitoring.
Oversee the complete transaction lifecycle for the Group’s lending activities, managing multi-stakeholder transactions from initiation to completion.
The incumbent is responsible for assisting in the monthly review and reconciliation of the Legal Department’s budget, while also delivering updated quarterly and annual forecasts when required.
Providing technical and administrative assistance in managing and finalizing departmental matters, including document preparation, telephone correspondence, drafting and disseminating communications, document routing, processing external counsel instructions, and handling invoices.
Responsible for organizing and preserving legal documentation, encompassing both physical and digital formats, in full compliance with established Bank policies.
Supports the coordination of meetings, including preparation and follow-up tasks, to facilitate the Department’s daily operations.
Collaborating on a range of operational projects and strategic initiatives within the department.
Seeking a candidate with a Bachelor’s degree in a relevant field such as Engineering, Computer Science, or Mathematics, along with a minimum of three years of experience in a related role. The ideal applicant will possess strong analytical skills, proficiency in programming languages like Python or Java, and the ability to work both independently and collaboratively in a team environment. Additionally, excellent communication skills and a proven track record of problem-solving are essential requirements for this position.
A Bachelor’s degree in business management, business administration, or business organization from an accredited institution is required. Candidates with a Master’s degree in a related field will be given preference.
A minimum of five years of hands-on, directly applicable professional experience is required.
International exposure within a commercial, financial, or professional services enterprise, such as an international law firm, multinational corporation, bank, insurance company, international consulting firm, development finance institution (DFI), Ministry of Finance, National Treasury, or Sovereign Wealth Fund, is advantageous.
Accomplished expertise in project management, demonstrated through a history of successfully overseeing and delivering initiatives.
Professional certification in project management is a desirable asset.
Strong analytical and critical thinking skills are essential, complemented by the capacity to adapt and demonstrate flexibility in problem-solving.
Exceptional problem-solving, negotiation, organizational, and planning abilities are required, along with the capacity to thrive in multicultural settings, adapt to shifting priorities, and perform effectively under tight deadlines.
A highly motivated professional possessing strong communication, facilitation, and interpersonal abilities, with a proven track record of delivering results.
Proficiency in English is essential for the Legal Operations Specialist role.
Qualifications
BA/BSc/HND , MBA/MSc/MA
Experience Required
5 years
