The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) represents an entry-level position strategically positioned within Nairobi’ Programs and Partnerships Department. This role functions as a pivotal connection between Nairobi graduates and prospective employers, facilitating the development of collaborative partnerships with businesses. Additionally, the officer will mentor graduates in career preparedness, monitor post-training employment outcomes, and deliver comprehensive human resource and administrative support to enhance organizational operations.
This position offers an excellent opportunity for a driven, personable professional who is committed to advancing youth economic empowerment and eager to advance their career within both human resources and program implementation.
Oversee and execute a comprehensive range of duties encompassing strategic planning, operational management, and team leadership, with a primary focus on driving organizational success and fostering a collaborative work environment. Develop and implement policies, procedures, and performance metrics to ensure alignment with company goals and compliance with industry regulations. Lead cross-functional initiatives, mentor and develop high-performing teams, and champion innovation to enhance productivity and efficiency. Monitor departmental performance, analyze key metrics, and present actionable insights to senior leadership to inform data-driven decision-making. Serve as a liaison between executive leadership, stakeholders, and employees to facilitate clear communication and alignment across all levels of the organization.
We forge and nurture strategic alliances with employers, small and medium-sized enterprises, technology firms, and key industry players to facilitate meaningful job placements. This role involves actively seeking out potential partners, initiating contact, and cultivating long-term relationships to create mutually beneficial employment opportunities.
Nairobi graduates are seeking employment, internship, or freelance opportunities facilitated through networks spanning Nairobi and other regions.
Construct and manage a dynamic employer database to monitor engagement status, identify placement opportunities, and uphold partnership agreements.
Partner with the communications team to organize job fairs, employer engagement events, and on-campus recruitment activities.
Facilitate the negotiation and formal documentation of placement agreements, memoranda of understanding (Mouse), and internship frameworks in collaboration with partner organizations.
Act as the key liaison between employers and the organization during every stage of the recruitment and placement cycle.
Monitor and document placement outcomes, with a focus on the quantity of graduates successfully placed, their respective industries, positions secured, and corresponding salary ranges.
Seeking a skilled professional to facilitate graduate career readiness and provide individual coaching, ensuring students are well-prepared for their professional journeys. This role involves guiding students through career exploration, resume refinement, interview preparation, and job search strategies. The ideal candidate will possess strong communication skills, experience in career development, and a passion for empowering students to achieve their professional goals. Responsibilities include conducting workshops, offering one-on-one coaching sessions, and collaborating with faculty to integrate career readiness into academic programs.
Our team is responsible for identifying and engaging qualified Coaches and Mentors to deliver tailored career readiness workshops for Nairobi graduates, focusing on essential skills such as CV development, interview techniques, personal branding, and professional etiquette.
Evaluate graduates’ competencies, professional aspirations, and preparedness for the workforce, then align them with appropriate career opportunities.
Deliver personalized mentoring and ongoing assistance to graduates during their job search and initial employment stages.
Design and maintain comprehensive career readiness toolkits, along with customizable templates for CVs, cover letters, and LinkedIn profiles, as well as detailed resource guides.
Maintain a graduate tracking database designed to track post-training employment status at three, six, and twelve-month intervals.
Develop and oversee peer learning networks and mentorship programs that connect graduates with one another to foster ongoing professional growth and collaboration.
We specialize in conducting Labour Market Research to identify industry trends, skill demands, and talent gaps. Our work involves aligning educational and vocational programs with current labor market needs to ensure graduates are equipped with relevant, in-demand competencies. This role requires a keen analytical mindset, proficiency in data collection and interpretation, and the ability to collaborate with stakeholders across academia and industry. Responsibilities include designing research methodologies, compiling and analyzing labor market data, and developing strategic recommendations to bridge gaps between education and employment. Strong communication skills are essential for presenting insights to policymakers, educators, and employers to drive informed decision-making.
Monitor developments within Kenya’s technology and digital economy landscape to pinpoint emerging and high-demand skill sets.
The landscape of employment continues to evolve, with novel professional roles emerging to address shifting industry demands and technological advancements. These emerging job categories require individuals equipped with specialized skills, adaptability, and a forward-thinking mindset to navigate uncharted professional territories successfully. Employers seek candidates capable of leveraging innovative tools and methodologies to drive progress in dynamic sectors, ensuring sustained growth and competitive advantage in an ever-changing market.
Share labor market insights with the training team to ensure Nairobi’ curriculum remains aligned with industry demands and evolving skill requirements.
Seeking a candidate whose qualifications align closely with the employer’s strategic goals and operational needs. The ideal applicant will possess the requisite skills and experience to contribute meaningfully to the organization’s objectives. This role demands proficiency in key areas, ensuring seamless integration with the company’s existing workflows and objectives. Responsibilities include executing tasks that support broader team and company-wide initiatives, fostering collaboration, and delivering measurable results. Strong alignment with the employer’s culture, values, and long-term vision is essential for success in this position.
Prepare quarterly and annual reports summarizing placement rates, collecting employer feedback, and analyzing graduate outcomes.
Assist the Programs and Partnerships team in compiling and analyzing data as well as developing compelling case studies to enhance donor reporting and strengthen fundraising proposals.
The role involves overseeing and managing the full scope of human resource functions, ensuring compliance with employment laws and company policies. Key responsibilities include recruitment and onboarding of new employees, processing payroll and benefits administration, maintaining employee records, and addressing workplace inquiries or issues. The position demands strong organizational skills, attention to detail, and proficiency in HR software, along with the ability to communicate effectively with staff at all levels. Candidates must possess prior experience in a human resources role, a solid understanding of labor regulations, and a commitment to fostering a positive and productive work environment.
We facilitate and enhance recruitment initiatives by crafting and disseminating vacancy announcements, meticulously evaluating and shortlisting applications, conducting interviews, and performing thorough background and reference verifications.
Draft offer letters and employment agreements for new hires, and monitor contract expiration dates to facilitate timely renewals; maintain accurate documentation of all changes in employee status.
Monitor probationary periods closely and finalize confirmations, extensions, or terminations in accordance with the established deadlines.
Provide assistance with the introduction and integration of new employees by coordinating orientation sessions, assembling welcome kits, enrolling staff in benefit programs, and confirming the availability of necessary workspace and resources.
Assist the Finance Manager in maintaining accurate salary and benefits calculations for employees, as well as ensuring timely updates to payroll records to reflect any modifications.
Oversee the implementation and management of HR policies related to terms of service, compensation and benefits, employment agreements, and leave documentation.
Oversee the management of the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, facilitate new enrollments, and handle removals.
Responsibilities include administering employee leave management and maintaining the RIMS to ensure precise reporting, along with generating monthly organizational charts.
Track the performance management system to confirm adherence to critical dates and deadlines.
Oversee the administration and execution of contracts for volunteers, temporary staff, and interns.
Ensure adherence to all internal policies and procedures, in addition to complying with relevant Kenyan labor regulations.
Seeking a candidate with a Bachelor’s degree in a relevant field and a minimum of three years of experience in a comparable role. Proficiency in industry-standard software and tools is essential, along with strong analytical and problem-solving abilities. Excellent communication skills, both written and verbal, are required to collaborate effectively with cross-functional teams. The ideal applicant will demonstrate a proven track record of delivering results under tight deadlines while maintaining high attention to detail. Knowledge of [specific industry regulations, standards, or methodologies, if applicable] is a strong advantage.
A degree in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a closely related discipline is required.
Qualified candidates should possess 0 to 2 years of professional exposure in human resources, youth employment initiatives, career development services, talent acquisition, or a comparable discipline, with internship roles considered acceptable.
Possesses exceptional interpersonal abilities and a dedication to building strong relationships, driven by a sincere passion for empowering young individuals.
Proficient in both written and spoken English and Kiswahili, with a strong command of the languages to facilitate clear and effective communication.
Skilled in utilizing MS Office Suite, including Word, Excel, and PowerPoint, with a strong aptitude for managing data and maintaining organized records.
Proficient in Kenyan labor legislation and regulatory compliance standards, with practical application of relevant statutes and requirements.
A proactive professional capable of autonomous work and adept at juggling multiple responsibilities within a dynamic setting.
Maintains a high standard of integrity, honesty, professionalism, and discretion when managing sensitive and confidential information.
Professional certification in Human Resource Management is required, with membership in the Institute of Human Resource Management Kenya considered a valuable asset.
Proficiency in Kenya’s technology sector, emerging business environment, or nonprofit field is essential.
Proficiency in HR information systems or CRM and applicant tracking tools is required.
Having a direct connection to or firsthand experience living in urban informal settlement communities is essential.
Proficiency in youth-oriented development frameworks, including Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and partnerships with organizations such as the Kenya Private Sector Alliance (KE PSA), is essential.
The position focuses on establishing and monitoring Key Performance Indicators (KPIs) specifically for the Labor Market Intelligence (LMA) and Human Resources (HR) functions. This role involves analyzing workforce data, tracking HR metrics, and evaluating LMA trends to support strategic decision-making. Responsibilities include developing KPI frameworks, overseeing data collection and reporting processes, and ensuring alignment with organizational goals. The ideal candidate will have experience in HR analytics, labor market research, and performance measurement, along with proficiency in data visualization tools and statistical analysis. Strong analytical skills, attention to detail, and the ability to translate insights into actionable strategies are essential for success in this role.
With a graduate placement rate of 90%, Nairobi ensures that its program participants secure employment, internships, or freelance opportunities within three, six, and twelve months following their training completion.
We aim to establish and maintain active employer partnerships by securing signed Memorandums of Understanding (Mouse) or placement agreements with new employers, small and medium-sized enterprises (SMEs), and technology firms. Our objective is to onboard between 10 and 15 new partners each quarter.
HR Compliance and Turnaround Time – Achieving a 95% completion rate for all HR processes, including contracts, confirmations, payroll updates, and leave records, with accuracy and adherence to agreed timelines. The objective is to consistently meet or exceed a 95% on-time completion target while ensuring zero statutory compliance breaches.
Career readiness engagement is measured by the number of graduates who successfully complete the designated career readiness sessions.
Through one-on-one coaching sessions, interview preparation, and LinkedIn profile optimization, we substantially enhanced graduates’ employment confidence levels. Our goal is to ensure that at least 90% of participants in each cohort receive personalized coaching support.
Graduate employment status tracking achieves 85% completion, with updated data recorded at the 3-, 6-, and 12-month milestones. The objective is to maintain at least 85% data completeness for each cohort cycle.
Candidates who meet the criteria are encouraged to submit their applications by May 25, 2026.
Please forward your application materials to vacancy@nairobits.com for consideration.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
