We are seeking a highly motivated professional to fill this critical position. This role requires an individual with a proven track record in [specific field/industry], along with strong analytical and problem-solving skills. The ideal candidate will possess exceptional communication abilities, both written and verbal, and demonstrate a capacity for managing multiple priorities in a fast-paced environment. Additionally, proficiency in [specific software/tools] is essential, and experience with [relevant methodologies or frameworks] is highly desirable. Key responsibilities include overseeing [specific tasks], collaborating with cross-functional teams, and ensuring adherence to [industry standards or company policies]. The successful applicant will also play a pivotal role in driving [specific outcomes or initiatives], contributing to the overall success and growth of the organization.
The Labour Market Integration & Human Resource Administrator (LMA & HR) serves as an entry-level position within Nairobi’ Programs and Partnerships Department, playing a pivotal role in connecting graduates with employment opportunities. This officer will function as a vital intermediary, fostering employer partnerships, guiding graduates in career preparedness, and monitoring post-training outcomes. Additionally, the role involves delivering human resource and administrative support to ensure smooth operations across the organization.
This position is a prime opportunity for an enthusiastic, collaborative professional eager to advance their career at the intersection of human resources and program management, with a strong commitment to empowering young people economically.
Overseeing a range of critical duties, this role involves managing and executing key operational tasks with precision and efficiency. The position requires diligent attention to detail, strong organizational skills, and the ability to prioritize competing demands in a fast-paced environment. Responsibilities include leading cross-functional teams, ensuring adherence to project timelines, and maintaining high standards of quality in all deliverables. Additionally, the role demands proactive problem-solving, effective communication, and a commitment to continuous improvement in processes and outcomes.
Identify, cultivate, and maintain strategic alliances with employers, small and medium-sized enterprises, technology firms, and industry leaders to facilitate meaningful partnerships and enhance job placement opportunities.
We are seeking organizations in Nairobi and surrounding areas that are interested in providing job placements, internship programs, or freelance opportunities for Nairobi Bits graduates.
Construct and administer a real-time employer database, meticulously monitoring engagement statuses, placement prospects, and collaborative partnership agreements.
Coordinate job fairs, employer engagement events, and on-campus recruitment activities in collaboration with the communications team to ensure cohesive messaging and maximum participation.
We forge and finalize placement agreements, memoranda of understanding (Mouse), and internship frameworks in collaboration with partner organizations.
Act as the main liaison between employers and the organization throughout recruitment and placement activities.
Monitor and document placement outcomes, detailing the quantity of graduates successfully placed, the industries they joined, the specific roles they secured, and the corresponding salary ranges.
A Bachelor’s or Master’s degree in Human Resources, Education, Psychology, or a related field is required, along with a minimum of 3 years of experience in career counseling, coaching, or a comparable advisory role. Proficiency in career assessment tools, resume writing, interview preparation, and job search strategies is essential. The position entails guiding students or professionals through career exploration, goal-setting, and employability enhancement while collaborating with academic advisors, faculty, and employers to foster meaningful connections.
Facilitate the recruitment of qualified Coaches and Mentors to lead tailored career readiness workshops for Nairobi graduates, encompassing essential skills such as CV development, interview techniques, personal branding, and professional etiquette in both individual and group settings.
Evaluate the competencies, professional aspirations, and job market preparedness of graduates, then align them with appropriate career opportunities.
Deliver personalized coaching and ongoing follow-up assistance to graduates as they navigate their job search and transition into early employment.
Create and maintain career readiness toolkits, as well as templates for CVs, cover letters, and LinkedIn profiles, alongside comprehensive resource guides.
Maintain a graduate tracking database to monitor employment status at three, six, and twelve months post-training.
Foster the development of peer learning networks and establish alumni mentorship connections among graduates.
Conducting in-depth labor market research and ensuring alignment with relevant programs are essential responsibilities of this role. The position involves analyzing current and emerging trends in the employment landscape to identify skill demands, workforce gaps, and evolving industry requirements. Additionally, the role requires assessing existing programs to determine their effectiveness, relevance, and adaptability in meeting labor market needs. Collaboration with stakeholders is crucial to gather insights, refine strategies, and implement targeted interventions that bridge the divide between workforce development and market demands.
Monitor developments within Kenya’s technology and digital economy landscape to pinpoint emerging skill requirements and high-demand competencies. Conduct ongoing research to assess shifts in industry needs, ensuring alignment with evolving market demands. Analyze data from local and global sources to determine priority areas for skill development and workforce readiness. Leverage insights to inform strategic planning and support initiatives aimed at bridging gaps in the digital talent pipeline.
We are currently seeking candidates to fill newly established roles that reflect evolving industry demands. These positions are designed to address emerging job categories that have arisen from technological advancements and shifting market needs. The ideal applicants will possess the ability to adapt to dynamic work environments and contribute to innovative solutions in uncharted professional spaces. Responsibilities will include identifying emerging trends, developing strategies to capitalize on new opportunities, and collaborating with cross-functional teams to implement forward-thinking initiatives. Strong analytical skills and a proactive mindset are essential for success in these roles.
Share labor market insights with the training team to ensure Nairobi’ curriculum remains relevant and responsive to industry demands.
Crafted to align with employer needs and industry standards, ensuring relevance and precision in candidate selection. This approach prioritizes qualifications and experience that directly support organizational objectives, fostering a strategic fit between applicant capabilities and employer requirements.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes to provide stakeholders with actionable insights and ensure transparency in program effectiveness.
Provide assistance to the Programs and Partnerships team by compiling data and developing case studies to support donor reporting and fundraising proposals.
The role involves overseeing and managing the comprehensive functions of the Human Resource department, ensuring alignment with organizational policies and labor regulations. Key responsibilities include recruiting, onboarding, and retaining talent, administering employee benefits and compensation, and maintaining accurate personnel records. The position requires expertise in HR best practices, labor law compliance, and proficiency with HRIS or related software systems. Additionally, the individual will handle employee relations, performance management, and conflict resolution while fostering a positive workplace culture. Strong communication, organizational, and problem-solving skills are essential to execute these duties effectively.
Support recruitment processes by crafting and publishing job postings, evaluating and narrowing down candidate applications, conducting interviews, and performing thorough background and reference verifications.
Prepare offer letters and employment agreements for new hires while maintaining a system to monitor contract expiration dates for timely renewal considerations. Additionally, ensure all modifications to an employee’s status are thoroughly recorded and updated in accordance with company policies.
Monitor probationary periods closely, confirming successful completion, arranging necessary extensions, or initiating terminations, all within the designated timeframes.
Provide assistance with the integration of new employees by coordinating orientation sessions, assembling welcome packets, enrolling staff in benefits programs, and verifying the availability of suitable workspaces and necessary resources.
Assist the Finance Manager by verifying the accurate calculation of employee salaries and benefits and ensuring timely updates to payroll records whenever changes occur.
Oversee the implementation of HR policies related to service terms, compensation, benefits, employment agreements, and leave documentation.
Administer the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, manage new enrollments, and handle removals.
Responsible for administering employee leave management and maintaining accurate reporting within the RIMS system, as well as generating monthly organizational charts.
Oversee the performance management system to guarantee adherence to critical dates and deadlines.
Oversee the administration of contracts for volunteers, temporary staff, and interns.
Ensure adherence to all internal policies and procedures, as well as compliance with relevant Kenyan labor laws.
We seek applicants with a Bachelor’s degree or higher in a relevant field, complemented by at least three years of professional experience in a similar role. Proficiency in industry-standard software and tools is essential, as is the ability to collaborate effectively within cross-functional teams. Strong analytical thinking, exceptional communication skills, and meticulous attention to detail are required to ensure accuracy and efficiency in all tasks. Prior experience in project management or a related discipline is highly desirable.
A Bachelor’s degree or Diploma in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a related discipline is required.
Seeking candidates with 0–2 years of experience in human resources, youth employment, career services, recruitment, or a comparable field; internship roles are also considered.
Possesses exceptional interpersonal abilities and a natural talent for cultivating meaningful connections, coupled with a sincere dedication to fostering youth empowerment.
Proficient fluency in both English and Kiswahili, both in written and spoken forms, is essential.
Requires strong proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, along with the ability to effectively manage data and records.
Possesses a solid comprehension and practical experience with Kenyan labor laws and statutory mandates.
A proactive professional capable of functioning autonomously while efficiently juggling multiple priorities within a dynamic and high-pressure setting.
Maintains the highest standards of integrity, honesty, professionalism, and discretion when dealing with sensitive and confidential information.
Professional certification in Human Resource Management (HRM) is required, while holding membership in the Institute of Human Resource Management (HRM) Kenya is considered advantageous.
Individuals with experience in Kenya’s technology sector, startup landscape, or nonprofit organizations will find this role particularly suited to their background.
Proficiency with human resources information systems or customer relationship management tools, including applicant tracking capabilities, is required.
Individuals with a personal connection to or firsthand experience living in urban informal settlement communities are encouraged to apply.
Proficient in utilizing youth-oriented development frameworks, including VET, NITA, and KE PSA partnerships, among others.
Key performance indicators for the LMA and HR position encompass the development, tracking, and optimization of metrics to evaluate workforce productivity, engagement, and efficiency. These indicators support strategic decision-making by providing data-driven insights into talent management, performance trends, and operational effectiveness. Responsibilities include designing and implementing KPI frameworks, analyzing workforce data, and presenting actionable recommendations to senior leadership. Additionally, the role requires collaboration with cross-functional teams to ensure alignment with organizational goals and compliance with HR policies. Candidates should possess a minimum of five years in HR or related fields, a degree in Human Resources or Business Administration, and proficiency in HR analytics tools and data visualization platforms.
Within 3, 6, and 12 months after completing the training, 90% of Nairobi graduates secure employment, internships, or freelance opportunities.
We work to cultivate and expand our network of employer partnerships by onboarding new organizations—including small and medium-sized enterprises (SMEs) and technology companies—each quarter, formalized through signed Memorandums of Understanding (Mouse) or placement agreements. Our established target is to secure between 10 and 15 new partners every quarter.
HR compliance and adherence to turnaround time standards are critical, with a target of achieving 95% or higher accuracy and timely completion for all HR processes, including contracts, confirmations, payroll updates, and leave records. The objective is to maintain zero breaches of statutory compliance while ensuring all tasks are finalized within the agreed-upon deadlines.
Graduates who successfully complete career readiness sessions represent a key metric in assessing Career Readiness Engagement.
Through personalized coaching in resume writing, interview preparation, and LinkedIn optimization, candidates reported a notable increase in employment confidence. The program aims to ensure that at least 90% of graduates within each cohort receive coaching.
Our tracking database achieves an 85% completeness rate for graduate employment status updates at the 3-, 6-, and 12-month milestones. The objective is to maintain a data completeness threshold of 85% or higher for each cohort cycle.
Candidates who meet the criteria are encouraged to apply before the closing date of May 25, 2026.
Applications should be submitted via email to vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
