The position requires a highly motivated professional to oversee daily operations, ensuring alignment with organizational goals. Key responsibilities include managing a diverse team, implementing strategic initiatives, and maintaining compliance with industry regulations. The ideal candidate will possess a bachelor’s degree in a relevant field, at least five years of progressive experience, and strong leadership capabilities. Proficiency in data analysis, project management, and communication is essential, along with the ability to drive performance and foster collaboration. This role demands adaptability, problem-solving skills, and a commitment to continuous improvement.
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position positioned centrally within Nairobi’ Programs and Partnerships Department. This role serves as a vital intermediary between Nairobi graduates and prospective employers, fostering strategic employer partnerships, delivering career readiness coaching to graduates, and monitoring post-training employment outcomes. In addition, the officer will offer comprehensive human resource and administrative support to enhance operational efficiency across the organization.
This position presents an exceptional opportunity for a driven, personable professional dedicated to advancing youth economic empowerment and enthusiastic about advancing their career within both human resources and program delivery.
Oversee and execute critical operational duties, ensuring alignment with organizational objectives and industry standards. Develop and implement strategic initiatives to enhance efficiency, productivity, and overall performance. Collaborate with cross-functional teams to streamline processes, resolve challenges, and foster a culture of continuous improvement. Provide leadership in decision-making, resource allocation, and risk management to support sustainable growth. Monitor key performance indicators (KPIs) and generate actionable insights to drive data-informed strategies. Ensure compliance with regulatory requirements and internal policies while maintaining a focus on ethical conduct and accountability.
We forge and nurture strategic alliances with employers, small and medium-sized enterprises, technology firms, and industry leaders to expand opportunities for professional placement. This role involves actively sourcing and engaging potential partners, cultivating long-term relationships, and aligning their hiring needs with qualified candidates to facilitate successful job placements.
Organizations and enterprises in Nairobi and surrounding regions seeking to fill positions with skilled professionals from Nairobi Bits graduates are encouraged to connect. Whether through employment, internships, or freelance engagements, we welcome collaborations that provide valuable opportunities to our alumni.
Construct and sustain a dynamic employer database, monitoring engagement statuses, available placement opportunities, and established partnership agreements.
Coordinate and oversee job fairs, employer engagement events, and on-campus recruitment activities in collaboration with the communications team.
Responsibilities include negotiating and finalizing placement agreements, memoranda of understanding (Mouse), and internship frameworks in collaboration with partner organizations.
Act as the main liaison for employers throughout each stage of the recruitment and placement cycle.
Monitor and document placement results, detailing the quantity of graduates successfully placed, the industries they joined, the specific roles they secured, and the corresponding salary ranges.
As a Graduate Career Readiness & Coaching professional, your primary responsibility is to empower recent graduates with the essential skills, strategies, and confidence needed to navigate the job market successfully. This role requires a deep understanding of career development principles, proficiency in resume optimization, interview preparation, and networking techniques, as well as the ability to deliver personalized coaching tailored to individual strengths and career aspirations. You will collaborate with universities, employers, and graduates to design and implement workshops, one-on-one coaching sessions, and resource development initiatives that enhance employability. Strong communication, interpersonal, and motivational skills are essential, along with a commitment to fostering an inclusive and supportive learning environment. Familiarity with labor market trends, emerging industries, and digital career tools is highly desirable to ensure graduates remain competitive in a rapidly evolving professional landscape.
Facilitate the recruitment of qualified Coaches and Mentors to lead individualized and group-based career readiness workshops for Nairobi graduates, focusing on key areas such as CV development, interview techniques, personal branding, and professional etiquette.
Evaluate graduates’ competencies, professional aspirations, and preparedness for the workforce, then align them with appropriate career opportunities.
Deliver personalized coaching and ongoing follow-up assistance to graduates as they navigate their job search and transition into early employment.
Develop and maintain career readiness toolkits, including comprehensive templates for CVs, cover letters, and LinkedIn profiles, as well as detailed resource guides.
Maintain a graduate tracking database to record and analyze post-training employment status at three, six, and twelve-month intervals.
We foster and oversee peer learning networks and alumni mentorship connections, ensuring graduates have opportunities to collaborate and support one another.
Conducting in-depth analysis of labor market trends to ensure alignment between workforce demands and program offerings constitutes the core of this role. The incumbent will evaluate emerging employment patterns, skill requirements, and industry shifts to inform strategic decisions regarding program development and curriculum adjustments. Additionally, the position involves collaborating with stakeholders across sectors to gather insights, validate findings, and facilitate data-driven adjustments to initiatives aimed at enhancing employability and addressing labor market gaps. Proficiency in data interpretation, research methodologies, and a keen understanding of workforce dynamics are essential for success in this position.
Monitor developments within Kenya’s technology and digital economy landscape to pinpoint emerging and high-demand skill sets.
As novel roles and functions continue to evolve within the professional landscape, a range of emerging job categories has begun to take shape. These positions often reflect advancements in technology, shifts in industry demands, and the changing nature of workforce dynamics. Professionals seeking opportunities in these fields typically require a blend of specialized skills, adaptability, and an openness to continuous learning. Responsibilities within these roles may encompass pioneering solutions, driving innovation, and addressing gaps in traditional employment structures. The growing demand for such positions underscores the need for individuals prepared to navigate and contribute to emerging sectors.
Share labor market insights with the training team to ensure the Nairobi curriculum remains aligned with current industry demands and emerging trends.
Crafted to align closely with employer needs and industry standards, this role ensures a precise fit between candidate qualifications and organizational objectives.
Prepare comprehensive quarterly and annual reports that analyze placement rates, employer feedback, and graduate outcomes to provide actionable insights and strategic recommendations.
Assist the Programs and Partnerships team by compiling data and developing case studies for donor reports and fundraising proposals.
Responsible for overseeing and managing human resource functions, including talent acquisition, employee relations, performance management, compensation and benefits administration, training and development, and compliance with labor laws and regulations. Requires a bachelor’s degree in human resources, business administration, or a related field, along with at least three years of progressive HR experience. Strong interpersonal and communication skills, problem-solving abilities, and proficiency in HR software and systems are essential.
Responsibilities include overseeing recruitment activities such as drafting and publishing job postings, evaluating and narrowing down candidate applications, conducting interviews, and performing comprehensive background and reference verifications.
Prepare offer letters and employment agreements for newly hired personnel, and maintain a record of contract end dates to facilitate timely renewal discussions; additionally, ensure all modifications in employee status are thoroughly documented.
Monitor probationary periods closely to confirm outcomes, approve extensions where necessary, or initiate terminations, all within the stipulated timeframes.
Facilitate the seamless integration of new hires by managing orientation and onboarding initiatives, which encompass assembling welcome packages, enrolling staff in benefit programs, and verifying the availability of appropriate workspaces and resources.
Assist the Finance Manager in maintaining accurate computation of employee salary and benefits, ensuring timely updates to payroll whenever modifications occur.
Oversee the implementation and management of HR policies that govern terms of service, compensation and benefits, employment agreements, and leave documentation.
Oversee the management of the organization’s medical scheme and pension/provident fund, ensuring seamless coordination with insurance administrators for reimbursements, new membership enrollments, and terminations.
Responsibilities include managing employee leave records and ensuring the HR Information Management System (RIMS) is updated to maintain accurate reporting; additionally, monthly organizational charts must be prepared.
Track the performance management system to ensure critical deadlines and milestones are consistently achieved.
Oversee the administration and execution of contracts for volunteers, temporary staff, and interns.
Ensure adherence to all internal policies and procedures, as well as compliance with relevant Kenyan labor laws.
Qualifications and Experience
A Bachelor’s or Diploma in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a comparable discipline is required.
Seeking candidates with up to two years of professional experience in human resources, youth employment initiatives, career development services, recruitment practices, or a closely related field, including relevant internship roles.
Demonstrates exceptional interpersonal abilities and a talent for cultivating meaningful connections, coupled with an unwavering dedication to fostering youth empowerment.
Fluent proficiency in both spoken and written English and Kiswahili is required.
Requires strong proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, along with the ability to effectively manage data and maintain organized records.
Proficient in Kenyan labor laws and statutory regulations, ensuring comprehensive understanding and practical application.
A proactive professional who demonstrates the capacity to work autonomously and effectively prioritize multiple responsibilities within a dynamic setting.
Maintains unwavering integrity, demonstrates honesty and maturity, and exercises exceptional discretion when handling sensitive or confidential information.
Professional certification in Human Resource Management is required, with membership in the Institute of Human Resource Management Kenya considered beneficial.
Experience or knowledge of Kenya’s technology sector, startup community, or nonprofit organizations is required.
Proficiency in HR information systems, customer relationship management platforms, or applicant tracking software is required.
Personal connection to or lived experience in urban informal settlement communities.
Proficiency in youth-focused development frameworks, including Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and collaborations with the Kenya Private Sector Alliance (KE PSA), is essential.
Key performance indicators for the LMA & HR position encompass strategic metrics aligned with organizational objectives, including workforce productivity benchmarks, talent acquisition efficiency, and employee engagement levels. This role requires proficiency in HR analytics tools, workforce planning software, and compliance with labor regulations to ensure data-driven decision-making. Responsibilities involve monitoring and reporting on HR metrics, identifying trends in workforce dynamics, and collaborating with leadership to implement initiatives that enhance operational effectiveness and employee satisfaction. The ideal candidate must demonstrate strong analytical skills, attention to detail, and the ability to translate complex data into actionable insights for continuous improvement.
Nairobi boasts an impressive graduate placement rate of 90%, with alumni securing jobs, internships, or freelance opportunities within 3, 6, and 12 months following their training completion.
Active Employer Partnerships: The objective is to onboard 10–15 new employers, including SMEs and technology companies, each quarter, with formalized agreements such as signed Memorandums of Understanding (Mouse) or placement contracts.
The department must ensure that 95% or more of all HR procedures, including contract finalization, employment confirmations, payroll adjustments, and leave documentation, are executed with complete accuracy and within the established deadlines. The objective is to consistently achieve a minimum 95% on-time completion rate while eliminating any violations of statutory compliance requirements.
Professionals committed to Career Readiness Engagement are responsible for tracking the number of graduates who successfully complete career readiness sessions. This role involves monitoring participation and ensuring that graduates meet the established criteria for program completion. Accurate data collection and reporting are essential to assess the effectiveness of career readiness initiatives and support continuous improvement in graduate outcomes.
Coaching graduates in CV optimization, interview techniques, and LinkedIn profile enhancement resulted in a measurable boost in employment confidence. The initiative aims to ensure that 90% of participants in each cohort receive personalized career coaching.
Ensuring comprehensive graduate outcome tracking, we achieve an 85% completion rate, with updated employment statuses recorded for graduates at the 3-, 6-, and 12-month milestones. The target is to maintain at least 85% data completeness for each cohort cycle.
Interested applicants must ensure their application is submitted by May 25, 2026.
Please send your application materials to vacancy@nairobits.com for consideration.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
