We are seeking a motivated professional to join our team in the role of [Job Title], where you will be responsible for [primary responsibility], ensuring all projects are completed efficiently and to the highest standards. The ideal candidate will possess [X years] of experience in [relevant field/industry], along with proficiency in [specific tools, software, or methodologies]. Strong analytical, problem-solving, and communication skills are essential, as you will collaborate across departments to drive results and meet organizational objectives. Your responsibilities will include [specific duty], [another duty], and [additional duty], with a focus on delivering measurable outcomes. This position offers opportunities for professional growth and the chance to make a meaningful impact within a dynamic and innovative environment.
Assist with the receipt of supplier invoices and conduct thorough checks to ensure accuracy and completeness, including verifying supplier details, invoice dates, itemized descriptions, applicable tax or withholding tax (WHT) calculations, necessary approvals, and any supporting documentation.
Conduct thorough matching verifications between invoices and purchase orders, quotations, delivery notes, goods receipt notes, or service confirmations, and promptly escalate any discrepancies for resolution.
Confirm that invoices are recorded in QuickBooks or the ERP system on a daily basis, assigning each to the appropriate supplier, account, cost center, project, and tax classification.
Maintain a comprehensive log of invoices to guarantee full capture and adherence to cut-off deadlines, ensuring no invoices are overlooked.
Ensure that all payables trackers are updated regularly, either on a daily or weekly schedule, to maintain accurate and up-to-date financial records.
Ensure all payment entries in the trackers include the necessary supporting documentation, such as invoices, approvals, proof of payment, and withholding tax details.
Process approved petty cash requests promptly and accurately record all petty cash transactions in the ledger.
Maintain a structured filing system, both physical and digital, to securely store invoices, approvals, Pops, and reconciliations, ensuring readiness for audits.
Verify that all transactions adhere strictly to established internal approval matrices and promptly escalate any policy violations for resolution.
Qualifications
Diploma
