We are seeking a highly motivated individual to join our team in the capacity of [Job Title], responsible for overseeing [key responsibility 1], managing [key responsibility 2], and ensuring compliance with [specific standard or regulation]. The ideal candidate will possess a minimum of [X years] of relevant experience in [field or industry], along with proficiency in [specific skill or tool]. Strong analytical and problem-solving skills are essential, as the role requires evaluating complex data to drive informed decision-making. Additionally, the candidate must demonstrate exceptional organizational abilities, effective communication skills, and the capacity to collaborate seamlessly within cross-functional teams. Duties include [responsibility 1], [responsibility 2], and [responsibility 3], with a focus on delivering measurable results while maintaining high standards of accuracy and efficiency.
Assist with the receipt of supplier invoices and perform thorough checks to ensure all required information is present, including supplier details, dates, descriptions, applicable taxes or withholding taxes, necessary approvals, and supporting documentation.
Conduct initial verification procedures to ensure consistency between invoices, purchase orders, quotations, delivery notes, goods receipt notes, and service confirmations, and promptly elevate any discrepancies for resolution.
Verify that invoices are entered into QuickBooks/ERP on a daily basis, assigning them to the appropriate supplier, account, cost center or project, and ensuring the correct tax treatment is applied.
Maintain a comprehensive invoice control log to guarantee that no invoices are overlooked and that all are recorded within the designated cut-off deadlines.
Maintain and update pertinent payables trackers on a consistent daily or weekly basis to ensure accuracy and timeliness.
Ensure that all payment entries in the trackers are accompanied by the necessary supporting documentation, such as invoices, approvals, proof of payment, withholding tax details, and other relevant files.
Process approved petty cash requests promptly and accurately record all petty cash transactions in the appropriate accounts.
Maintain organized physical and digital filing systems to ensure invoices, approvals, Pops, and reconciliations are readily accessible and audit-ready.
Ensure strict adherence to internal approval matrices for all transactions while promptly escalating any identified policy breaches.
Qualifications
Diploma
