As an experienced professional in this specialized domain, you will be responsible for overseeing key operational and strategic initiatives that drive the organization forward. Your primary duties will include developing and implementing innovative solutions to address complex challenges, collaborating with cross-functional teams to ensure alignment with business objectives, and analyzing performance metrics to identify opportunities for improvement. Additionally, you will be tasked with leading high-impact projects, fostering a culture of accountability and excellence, and mentoring team members to enhance their professional growth. The ideal candidate will possess strong analytical skills, exceptional leadership abilities, and a proven track record of delivering measurable results in a fast-paced environment. This position requires a minimum of five years of relevant experience, along with expertise in [specific industry/field, if applicable], and proficiency in [relevant tools, software, or methodologies].
The Labour Market Integration & Human Resource Administrator position represents a foundational entry-level role within Nairobi’ Programs and Partnerships Department. Serving as the essential intermediary between Nairobi graduates and available employment prospects, the incumbent will be tasked with cultivating employer partnerships, mentoring graduates on professional preparedness, and monitoring post-training employment outcomes—all while delivering comprehensive human resource and administrative support throughout the organization.
This position presents an excellent opportunity for a driven, personable professional with a strong commitment to youth economic empowerment, seeking career advancement in the intersection of human resources and program implementation.
Oversee and execute critical operational duties to ensure organizational efficiency, including managing team workflows, coordinating cross-functional projects, and implementing process improvements. Develop and maintain key performance indicators to monitor progress and identify opportunities for optimization, while ensuring alignment with strategic business objectives. Lead regular performance reviews to evaluate team and individual contributions, providing constructive feedback and actionable insights to foster professional growth. Collaborate closely with senior leadership to define and refine departmental goals, ensuring resources are allocated effectively and priorities remain aligned with company-wide initiatives.
Establish and nurture strategic alliances with employers, small and medium-sized enterprises (SMEs), technology firms, and industry leaders to facilitate meaningful collaborations and opportunities. Initiate proactive outreach efforts to engage potential partners, fostering long-term relationships that support mutual growth and development.
Nairobi is seeking partnerships with established organizations, both within Nairobi and across the broader region, capable of providing employment, internship, or freelance opportunities to its graduates.
Construct and manage a dynamic employer database, monitoring engagement status, available placement opportunities, and formalized partnership agreements.
Coordinate job fairs, employer engagement initiatives, and on-campus recruitment efforts in collaboration with the communications team to ensure cohesive messaging and outreach.
Responsibilities include negotiating and finalizing placement agreements, memoranda of understanding (Mouse), and internship frameworks with partner organizations.
Act as the main liaison between employers and the organization throughout all stages of recruitment and candidate placement.
Monitor and document placement results, compiling data on graduate employment numbers, industry sectors, positions secured, and corresponding salary ranges for reporting purposes.
We seek a qualified professional to deliver comprehensive graduate career readiness and coaching services, equipping students with the essential skills and strategies to navigate their career paths successfully. The ideal candidate will possess strong interpersonal and communication abilities, enabling them to build rapport with diverse student populations and tailor coaching sessions to individual needs. Proficiency in career development principles, resume writing, interview techniques, and job search strategies is essential, along with experience in assessing and guiding graduate-level students. Duties include conducting one-on-one coaching sessions, facilitating career workshops, developing career resources, and collaborating with academic departments to integrate career readiness into curricula. The role demands a commitment to fostering student success, adaptability to evolving industry trends, and the ability to leverage data to measure and enhance program outcomes.
Facilitate the recruitment of Coaches and Mentors tasked with delivering both individual and group career readiness workshops to Nairobi graduates, focusing on essential skills such as CV writing, interview preparation, personal branding, and professional conduct.
Evaluate graduates’ competencies, career aspirations, and job preparedness, then align them with appropriate employment opportunities.
Offer personalized coaching and ongoing follow-up assistance to graduates as they navigate their job searches and transition into early employment.
Craft and refine career readiness toolkits, templates (including CVs, cover letters, and LinkedIn profiles), and resource guides.
Maintain a graduate tracking database to record and analyze post-training employment status at three, six, and twelve-month intervals.
Promote collaborative learning initiatives and establish mentorship relationships between graduates to foster ongoing professional development and networking opportunities.
Conducting comprehensive labor market research to identify emerging trends, skill demands, and workforce gaps, followed by aligning programs to meet these evolving needs.
Analyze and track emerging trends within Kenya’s technology and digital economy landscape to pinpoint skills that are currently in high demand.
In response to emerging job categories, candidates must possess the necessary qualifications and skills to adapt to evolving market demands. These roles often require a blend of technical expertise and soft skills, such as problem-solving, communication, and collaboration. Responsibilities may include analyzing industry trends, developing innovative solutions, and contributing to strategic initiatives that drive organizational growth. Proficiency in relevant tools, frameworks, or methodologies is typically expected, alongside a commitment to continuous learning and professional development.
Share labor market insights with the training team to maintain Nairobi’ curriculum’s alignment with industry demands, enabling graduates to acquire relevant and up-to-date skills.
Demonstrates strong alignment with the employer’s values and strategic objectives, ensuring contributions are purposeful and impactful in driving organizational success.
Prepare quarterly and annual reports summarizing placement rates, employer feedback, and graduate outcomes to ensure comprehensive data analysis and stakeholder communication.
Assist the Programs and Partnerships team in compiling data and developing case studies to enhance donor reporting and strengthen fundraising proposals.
We are seeking a skilled Human Resource Administrator to oversee and streamline our HR operations, ensuring compliance with labor laws and company policies. The ideal candidate will manage employee records, process payroll, and facilitate recruitment efforts while maintaining confidentiality and accuracy. Responsibilities include coordinating benefits administration, addressing employee inquiries, and supporting performance management initiatives. Proficiency in HR software and strong interpersonal skills are essential, along with a solid understanding of federal and state regulations. A bachelor’s degree in Human Resources or a related field is preferred, and prior experience in HR administration is highly desirable.
Support recruitment initiatives by crafting and disseminating vacancy announcements, evaluating and narrowing down candidate applications, facilitating interviews, and performing thorough background and reference verifications.
Draft offer letters and employment agreements for new hires while monitoring contract expiration dates to facilitate timely renewals; document all modifications to employee status with precision.
Track probationary periods and ensure confirmations, extensions, or terminations are handled within agreed timescales.
Facilitate the seamless integration of new hires by coordinating orientation and onboarding initiatives, which encompass assembling welcome packages, enrolling staff in benefits programs, and verifying the availability of suitable workspace and necessary resources.
Assist the Finance Manager in maintaining accurate computation of employee salaries and benefits, as well as ensuring timely updates to payroll whenever changes occur.
Administer HR policies covering terms and conditions of service, salaries and benefits, employment contracts, and leave records.
Oversee the management of the company’s medical scheme and pension/provident fund, coordinating with insurance providers to process reimbursements, enroll new members, and facilitate member terminations.
Responsible for administering employee leave processes and ensuring the Human Resources Information Management System (RIMS) is updated to maintain precise reporting; additionally, develop monthly organizational charts.
Track the performance management system to guarantee adherence to critical dates and deadlines.
Oversee the administration and execution of contracts for volunteers, temporary staff, and interns.
Maintain adherence to all internal policies and procedures, in addition to ensuring full compliance with relevant Kenyan labor laws.
We seek applicants with a minimum of three years of relevant professional experience in the field, along with a bachelor’s degree in a related discipline. Proficiency in industry-standard software and tools is essential, and candidates must demonstrate strong analytical, problem-solving, and communication skills. Prior experience in project management or a leadership role is highly desirable, as is the ability to work collaboratively in a team-oriented environment. Familiarity with regulatory compliance and adherence to best practices will be considered advantageous.
A Bachelor’s or Diploma in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a related discipline is required.
Seeking candidates with up to two years of professional experience in human resources, youth employment initiatives, career services, talent acquisition, or a comparable discipline. Internship rolls completed in any of these areas are also deemed acceptable.
Exceptional interpersonal and relationship-building abilities, coupled with a sincere dedication to fostering the growth and empowerment of young individuals.
Proficient in both English and Kiswahili, both in written and verbal communication.
Demonstrated expertise in Microsoft Office Suite—including Word, Excel, and PowerPoint—along with a strong aptitude for handling data and maintaining organized records.
Demonstrates a comprehensive grasp of Kenyan labor legislation and compliance obligations.
Proactive professional capable of autonomously executing responsibilities while efficiently juggling multiple priorities within a dynamic, high-velocity setting.
Requires a strong sense of integrity, reliability, and professional discretion when managing sensitive information.
Professional certification in Human Resource Management is required; possession of membership in the Institute of Human Resource Management Kenya is considered beneficial.
Experience with Kenya’s technology sector, entrepreneurial landscape, or nonprofit organizations is advantageous.
Proficiency in utilizing human resources information systems or customer relationship management platforms, as well as applicant tracking software, is required.
You must possess a personal connection or direct lived experience within urban informal settlement communities.
Proficiency in youth-focused development frameworks, including Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and partnerships with the Kenya Private Sector Alliance (KE PSA), is essential.
Develop and monitor key performance indicators (KPIs) for the Learning Management and Human Resources functions, ensuring alignment with organizational objectives. Track and analyze metrics related to employee engagement, training effectiveness, and HR operational efficiency. Prepare comprehensive reports to present findings to senior leadership, facilitating data-driven decision-making. Collaborate with cross-functional teams to implement initiatives that enhance workforce productivity and retention. Maintain up-to-date knowledge of industry best practices in HR analytics and learning management systems to drive continuous improvement.
Nairobi boasts a graduate placement rate of 90%, with alumni securing employment, internships, or freelance opportunities within three, six, and twelve months following their training completion.
In a given quarter, this role involves establishing collaborations with a diverse range of employers, including small and medium-sized enterprises (SMEs) as well as technology firms. The objective is to secure formal partnerships, demonstrated through signed Memorandums of Understanding (Mouse) or placement agreements, with at least 10 to 15 new partners.
HR Compliance & Turnaround Time – Achieving a 95% completion rate for all HR processes, including contracts, confirmations, payroll updates, and leave records, while ensuring accuracy and adherence to agreed deadlines. The objective is to consistently meet or exceed a 95% on-time completion rate while maintaining zero statutory compliance breaches.
Career Readiness Engagement is measured by the percentage of graduates who successfully complete all required career readiness sessions.
By bolstering CVs, refining interview skills, and optimizing LinkedIn profiles, we significantly enhance graduates’ employment confidence. The objective is to coach 90% of each cohort, ensuring widespread preparation and support.
Achieving an 85% completion rate for graduate outcome tracking, this initiative ensures that updated employment statuses are documented in the tracking database at the 3-, 6-, and 12-month milestones. The objective is to surpass an 85% data completeness threshold for each cohort cycle.
Interested applicants must submit their applications by May 25, 2026.
Please forward your application materials to vacancy@nairobits.com for consideration.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
