We seek a motivated individual to assume responsibility for overseeing project timelines, coordinating team efforts, and ensuring alignment with organizational goals. The position requires a minimum of five years of experience in a related field, along with proficiency in project management software and strong communication skills. Duties include managing budgets, resolving conflicts, and delivering reports to stakeholders. Additionally, the role demands adaptability to evolving priorities and a commitment to achieving measurable outcomes.
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position strategically positioned within Nairobi’ Programs and Partnerships Department. This role serves as a vital link between Nairobi graduates and prospective employers, fostering strong employer relationships, mentoring graduates on career preparedness, and monitoring post-training employment outcomes. Additionally, the officer will deliver comprehensive human resource and office administration services to support the organization’s operations.
This position offers an excellent opportunity for a driven, personable professional eager to advance their career in both human resources and program management while championing youth economic empowerment.
Oversee and execute critical operational duties, ensuring alignment with organizational objectives and maintaining high standards of performance. Manage assigned tasks with precision, adhering to established protocols and industry best practices. Collaborate cross-functionally to support team goals, foster innovation, and drive continuous improvement in processes. Monitor progress, assess outcomes, and provide timely feedback to stakeholders to optimize efficiency and productivity.
We establish and nurture strategic partnerships with employers, including small and medium-sized enterprises (SMEs), technology firms, and industry leaders, to facilitate meaningful job placement opportunities. Our role involves proactively identifying potential collaborators, reaching out to key decision-makers, and cultivating long-term relationships to align talent with organizational needs.
We are seeking connections with organizations, both within Nairobi and in other locations, that are capable of providing employment, internship, or freelance opportunities to graduates of Nairobi Bits.
Construct and manage a dynamic employer database in real-time, monitoring engagement statuses, available placement opportunities, and established partnership agreements.
Coordinate job fairs, employer engagement events, and on-campus recruitment activities in collaboration with the communications team.
Negotiate and finalize placement agreements, memoranda of understanding (Mouse), and internship frameworks with collaborating organizations.
Act as the central liaison for employers throughout every phase of recruitment and onboarding.
Monitor and document placement results, specifically capturing the total count of graduates who secure employment, the industries they enter, the types of positions they obtain, and the corresponding salary ranges.
Experienced professionals in career readiness and coaching are sought to guide graduates toward professional success through personalized mentorship and strategic career planning. The ideal candidate will possess a bachelor’s degree in a related field, such as education, psychology, or business, and a proven track record in career development, resume refinement, or talent acquisition. Strong interpersonal skills, proficiency in communication, and the ability to tailor coaching methods to individual needs are essential. Responsibilities include conducting one-on-one coaching sessions, organizing career workshops, and collaborating with academic and industry partners to enhance employability outcomes. Familiarity with career assessment tools and job market trends is advantageous.
We are seeking to engage qualified Coaches and Mentors to deliver tailored individual and group career readiness workshops for Nairobi graduates, focusing on essential skills such as CV writing, interview preparation, personal branding, and professional conduct.
Evaluate graduates’ proficiencies, professional aspirations, and preparedness for the workforce, then align them with appropriate career opportunities.
Deliver personalized coaching and ongoing follow-up assistance to graduates as they navigate their job search and transition into early employment.
Craft and refine career readiness toolkits, templates (including CVs, cover letters, and LinkedIn profiles), and resource guides to ensure they remain current and effective.
Maintain a graduate tracking database designed to monitor post-training employment status at three, six, and twelve-month intervals.
We foster peer learning networks and establish alumni mentorship connections among graduates to enhance professional development and collaboration.
Conducting in-depth analysis of labor market trends and aligning programs accordingly are essential responsibilities of this role. The position requires a comprehensive understanding of workforce dynamics, economic indicators, and industry-specific demands to inform strategic decision-making. Strong analytical skills are necessary to interpret data, identify skill gaps, and forecast future labor needs. Additionally, the ability to collaborate with stakeholders, assess program effectiveness, and recommend adjustments based on research findings is critical. Experience in market research, data interpretation, and program development is highly valued, along with proficiency in relevant analytical tools and methodologies.
Track developments within Kenya’s technology and digital economy landscape to pinpoint emerging skill sets that are in high demand.
Diverse new professional roles continue to emerge across various industries, creating opportunities for specialized expertise and innovative career paths. These evolving positions require adaptability and a willingness to develop fresh skills in response to changing market demands.
Share labor market insights with the training team to guarantee that Nairobi’ curriculum stays aligned with evolving industry demands and equips learners with relevant, up-to-date skills.
Crafted to align closely with employer expectations, this role ensures the integration of industry-relevant skills and competencies, positioning candidates as strong fits within targeted organizational frameworks.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes.
Assist the Programs and Partnerships team by preparing data and compiling case studies to support donor reporting and strengthen fundraising proposals.
The administration of human resources encompasses the oversight of recruitment processes, employee relations, benefits management, and compliance with labor regulations. This role involves developing and implementing HR policies, ensuring alignment with organizational objectives, and fostering a positive workplace culture. Key responsibilities include managing payroll, handling employee grievances, and conducting performance evaluations. Additionally, the position requires maintaining accurate HR records, facilitating professional development initiatives, and collaborating with department heads to address staffing needs. Proficiency in HR software, strong interpersonal skills, and a thorough understanding of employment law are essential qualifications for this position.
Support recruitment initiatives by crafting and distributing compelling job postings, evaluating and narrowing down applicant pools, conducting structured interviews, and performing thorough background and reference verifications.
Prepare offer letters and employment contracts for new hires while diligently monitoring contract expiration dates to facilitate timely renewals. Additionally, oversee the accurate documentation of any modifications to an employee’s status to maintain compliance and record integrity.
Monitor probationary periods diligently and facilitate confirmations, extensions, or terminations in accordance with mutually agreed timelines.
Facilitate the seamless integration of new hires by coordinating orientation and onboarding initiatives, which entails assembling welcome packages, enrolling staff in benefit programs, and verifying that each employee has the necessary workspace and resources.
Assist the Finance Manager in accurately calculating employee salaries and benefits while ensuring that payroll records are promptly updated to reflect any modifications.
Oversee the implementation of HR policies related to service conditions, compensation and benefits, employment agreements, and leave documentation.
Oversee the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators regarding reimbursements, new enrollments, and terminations.
Responsible for administering employee leave management and ensuring the RIMS is updated to facilitate precise reporting; additionally, tasked with generating monthly organizational charts.
Oversee the performance management system to guarantee adherence to critical dates and deadlines.
Administer contracts for volunteers, temporary staff, and interns to ensure compliance with organizational policies and legal requirements.
Ensure strict adherence to all internal policies and procedures, as well as compliance with relevant Kenyan labor laws.
Bachelor’s degree in a relevant field or equivalent work experience is required. Three or more years of proven experience in a similar role is essential. Proficiency in project management tools and software is necessary. Strong analytical and problem-solving skills are mandatory. Exceptional communication and organizational abilities are crucial. Ability to work effectively under tight deadlines is a must. Knowledge of industry regulations and standards is preferred.
A relevant qualification in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a comparable discipline is required, whether at the diploma or bachelor’s degree level.
0–2 years of professional experience in human resources, youth employment, career services, recruitment, or a related discipline, including internship roles.
Demonstrates exceptional interpersonal abilities and a devoted effort to fostering meaningful connections with youth, while upholding a sincere dedication to their empowerment.
Proficient in both written and verbal communication in English and Kiswahili.
Demonstrated expertise in Microsoft Office Suite, including Word, Excel, and PowerPoint, coupled with strong skills in data and records management.
Experienced in Kenyan labor laws and statutory regulations, with a comprehensive understanding of compliance obligations.
Proactive professional capable of working autonomously while efficiently handling multiple priorities within a dynamic, high-pressure setting.
Integrity, honesty, maturity, and the ability to exercise discretion when managing sensitive information are essential qualities for this role.
Professional certification in Human Resource Management (HRM) is required, with membership in the Institute of Human Resource Management (HRM) Kenya considered an advantageous credential.
Proven experience with Kenya’s technology sector, entrepreneurial environment, or nonprofit organizations.
Proficiency in utilizing HR information systems and CRM or applicant tracking tools is required.
Deep-rooted connection to or firsthand experience living in urban informal settlement communities is essential.
Proficiency in youth-oriented development frameworks, such as Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and collaborations with the Kenya Private Sector Alliance (KE PSA), is essential.
Delivers measurable outcomes for the LMA & HR Role through consistent tracking and analysis. Establishes and monitors key performance indicators to evaluate the efficacy of workforce strategies and talent management initiatives. Analyzes HR metrics, including turnover rates, recruitment efficiency, and employee engagement scores, to inform data-driven decision-making. Supports leadership with insights drawn from workforce analytics to optimize talent acquisition and retention efforts. Ensures alignment between HR policies and organizational objectives by reporting on performance trends and recommending strategic adjustments.
Nairobi boasts an impressive graduate placement rate, with 90% of its alumni securing employment, internships, or freelance opportunities within three, six, and twelve months following completion of the program.
We aim to cultivate and expand our network of employer partnerships each quarter by onboarding 10 to 15 new employers, including small and medium-sized enterprises (SMEs) and technology firms, formalized through signed Memorandums of Understanding (Mouse) or placement agreements.
Ensuring HR compliance and adherence to turnaround times, we aim for 95% or higher completion of HR processes—including contracts, confirmations, payroll updates, and leave records—completed accurately and punctually. The objective is to achieve at least 95% on-time completion while maintaining zero breaches of statutory compliance.
Graduates who successfully participate in career readiness initiatives represent a key indicator of institutional effectiveness. These sessions provide essential preparation for transitioning into professional environments, equipping students with critical skills and insights. The metric reflects the institution’s commitment to fostering employability and aligning educational outcomes with workforce demands.
Through personalized coaching sessions, interview preparation, and strategic LinkedIn profile optimization, we significantly boost graduates’ employment confidence. Our objective is to ensure that at least 90% of participants in each cohort receive professional guidance and support throughout their job search journey.
The Graduate Outcome Tracking system maintains an 85% completion rate, with employment status data recorded for graduates at the 3-, 6-, and 12-month milestones. The objective is to achieve a minimum of 85% data completeness for each cohort cycle.
Interested applicants are required to submit their applications by May 25, 2026.
Submit applications to: vacancy@nairobits.com
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
