The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) represents a dual-purpose entry-level position strategically positioned within Nairobi’ Programs and Partnerships Department. This role will function as the essential intermediary between Nairobi graduates and prospective employers, developing and maintaining employer relationships, mentoring graduates on professional preparedness, and monitoring post-training employment results. Additionally, the position entails delivering comprehensive human resource and office administration services throughout the organization.
This position offers an exceptional opportunity for a driven, service-focused individual eager to advance their career in both human resources and program management, driven by a strong commitment to empowering young people economically.
Oversee and execute a comprehensive range of critical duties, including strategic planning, operational management, and team leadership, to ensure organizational objectives are met efficiently. Develop and implement policies, procedures, and best practices to enhance productivity, quality, and compliance with industry standards. Collaborate with cross-functional teams to align departmental goals with broader company initiatives, fostering a culture of collaboration and innovation. Monitor performance metrics, analyze data trends, and provide actionable insights to senior leadership to drive continuous improvement. Serve as a primary point of contact for stakeholders, addressing inquiries, resolving escalated issues, and maintaining strong relationships to support business growth and sustainability. Additionally, mentor and develop team members through targeted coaching and professional development opportunities, ensuring high levels of engagement and retention.
Our role involves cultivating strategic partnerships with employers, SMEs, tech companies, and industry leaders to facilitate job placement opportunities. This includes proactively identifying potential collaborators, initiating outreach, and fostering long-term relationships to support workforce development initiatives.
Organizations in Nairobi and surrounding areas with available positions—whether full-time roles, internships, or freelance assignments—are invited to collaborate with Nairobi Bits graduates.
Construct and oversee an active database of employers, documenting engagement progress, available placement options, and established partnership arrangements.
Coordinate employer engagement events, job fairs, and on-campus recruitment initiatives in collaboration with the communications team.
The role involves securing and finalizing placement agreements, memoranda of understanding (Mouse), and internship frameworks in collaboration with partner organizations.
Act as the main liaison for employers throughout each phase of the recruitment and selection process.
Monitor and document placement outcomes, detailing the quantity of graduates who secure employment, the industries in which they are placed, their specific roles, and the corresponding salary ranges.
As a career readiness and coaching professional, you will support recent graduates in navigating their career paths, offering personalized guidance to enhance employability. Your responsibilities will include conducting one-on-one coaching sessions to refine job search strategies, reviewing resumes and cover letters, and conducting mock interviews to prepare candidates for real-world scenarios. You will also equip them with essential workplace skills, such as networking techniques, professional etiquette, and industry-specific knowledge. Additionally, you will collaborate with employers to identify talent needs, ensuring alignment between graduate skills and market demands. A bachelor’s degree in a relevant field and prior coaching or mentoring experience are required, along with strong interpersonal and communication skills. Proficiency in career development tools and a commitment to fostering inclusive career growth opportunities are essential.
Our team is responsible for coordinating the recruitment and engagement of qualified Coaches and Mentors who will deliver tailored career readiness programs to Nairobi graduates, including customized one-on-one sessions as well as group workshops focused on CV writing, interview preparation, personal branding, and professional conduct.
Evaluate the competencies, professional aspirations, and preparedness for employment among graduates, then align them with appropriate career opportunities.
Deliver personalized coaching and ongoing assistance to graduates as they navigate their job searches and transition into early employment.
Craft and refine career readiness toolkits, templates (including CVs, cover letters, and LinkedIn profiles), and resource guides to ensure they remain current and effective.
Oversee a graduate tracking database to systematically record and analyze post-training employment status at three, six, and twelve-month intervals.
Develop and oversee peer learning networks while fostering meaningful mentorship connections between graduates and alumni to enhance professional growth and collaboration.
Conducting comprehensive labor market research to identify evolving skill demands and employment trends is essential for aligning programs effectively. This involves systematically gathering and analyzing data on industry requirements, workforce shortages, and emerging job markets to ensure educational and training initiatives remain relevant and responsive to labor market needs.
Conduct ongoing analysis of Kenya’s technology and digital economy landscape to detect emerging skill requirements and high-growth competencies, ensuring alignment with evolving industry demands and labor market shifts.
In response to evolving industry demands, we are identifying new and dynamic roles that reflect the latest trends in the professional landscape. These emerging job categories are designed to address gaps in the market, fostering innovation and growth within our organization and the broader sector. Candidates for these positions should possess a forward-thinking mindset, adaptability to change, and a keen interest in leveraging emerging technologies and methodologies to drive progress. Key responsibilities include pioneering new approaches, collaborating across departments to implement strategic initiatives, and continuously refining processes to enhance efficiency and effectiveness. Ideal candidates will demonstrate a blend of technical proficiency, creative problem-solving, and a commitment to staying ahead of industry advancements.
Share labor market insights with the training team to ensure the Nairobi curriculum stays aligned with industry demands and evolving skill requirements.
Crafting job descriptions that resonate with both candidates and organizational objectives, this role demands precision in aligning responsibilities with strategic goals. The ideal candidate will demonstrate a keen understanding of industry benchmarks while tailoring contributions to meet employer-specific priorities. Attention to detail and adaptability are essential to ensure seamless integration of individual efforts with broader company initiatives.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes.
Assist the Programs and Partnerships team by compiling data and developing case studies to enhance donor reporting efforts and strengthen fundraising proposals.
The position involves overseeing and executing a range of human resource functions, including recruitment, employee relations, benefits administration, and compliance with labor regulations. Responsibilities include managing the full hiring cycle, resolving workplace conflicts, administering compensation and benefits programs, and ensuring adherence to federal, state, and local employment laws. Additionally, the role requires maintaining accurate personnel records, conducting performance evaluations, and supporting organizational development initiatives. Applicants must possess a bachelor’s degree in human resources, business administration, or a related field, along with at least three years of progressive HR experience, preferably in a managerial capacity. Proficiency in HRIS platforms, exceptional interpersonal skills, and the ability to handle sensitive information with discretion are essential requirements.
Assist with recruitment efforts by crafting and publishing job postings, evaluating and selecting candidate applications, conducting interviews, and performing thorough background and reference verifications.
Prepare offer letters and employment agreements for newly hired personnel, and maintain a record of contract expiration dates to facilitate timely renewal; verify that all modifications in employee status are properly and thoroughly documented.
Monitor probationary periods and oversee processes to confirm, extend, or terminate employment in accordance with established timelines.
The role involves facilitating the orientation and onboarding process for new hires by assembling welcome packages, enrolling employees in benefits programs, and guaranteeing the provision of necessary workspace and resources.
Collaborate closely with the Finance Manager to accurately process employee salary and benefits calculations, ensuring all payroll data is promptly updated to reflect any modifications.
Administer comprehensive HR policies encompassing terms of service, remuneration packages, employment agreements, and leave documentation.
Administer the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, manage new enrollments, and handle removals.
Responsibilities include supervising employee leave administration and ensuring the Human Resources Information Management System (RIMS) is updated for precise reporting purposes. Additionally, the role involves compiling and finalizing monthly organizational charts.
Oversee the performance management system to verify that all critical dates and deadlines are consistently satisfied.
Oversee and administer the contracts of volunteers, temporary employees, and interns to ensure compliance with organizational policies and legal obligations.
Ensure adherence to all internal policies and procedures, in addition to compliance with the applicable labor laws in Kenya.
Seeking candidates with a Bachelor’s degree in a relevant field, such as engineering, computer science, or business administration, along with a minimum of three years of professional experience in project management, operations, or a related discipline. Ideal applicants will possess strong analytical, problem-solving, and leadership abilities, as well as exceptional communication and organizational skills. Proficiency in industry-standard software, including Microsoft Office Suite and project management tools, is required. Additionally, familiarity with regulatory compliance and quality assurance standards is preferred.
A Bachelor’s or Diploma qualification in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a comparable discipline is essential.
Professional candidates should possess 0–2 years of experience in human resources, youth employment, career services, recruitment, or a relevant discipline, including applicable internship roles.
Skilled in fostering interpersonal connections and building meaningful relationships, with a deep dedication to empowering young individuals.
Proficient in both written and spoken English and Kiswahili.
Required competencies include advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with demonstrated ability to manage data and maintain accurate records efficiently.
Possesses a solid comprehension and practical experience with Kenyan labor laws and relevant statutory obligations.
Proactive professional capable of operating autonomously while effectively juggling multiple priorities within a dynamic, high-pressure setting.
Maintaining a high degree of integrity, honesty, maturity, and discretion is essential when handling confidential information.
Professional certification in Human Resource Management (HRM) is required, with membership in HRM Kenya serving as an added advantage.
Proven expertise in Kenya’s technology sector, startup landscape, or nonprofit organization environment is essential.
Proficiency in human resources information systems, customer relationship management platforms, or applicant tracking solutions is required.
Demonstrated personal connection to or firsthand lived experience within urban informal settlement communities.
Proficiency in youth development frameworks, such as Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and collaborations with the Kenya Private Sector Alliance (KE PSA), is required.
Delivers measurable outcomes for the LMA & HR function, tracking and analyzing key performance indicators to assess operational effectiveness and strategic contribution. Responsibilities include monitoring workforce metrics, benchmarking HR practices against industry standards, and reporting findings to leadership to inform data-driven decision-making. Identifies trends, evaluates program impact, and recommends improvements to optimize talent management, employee engagement, and organizational performance. Requires proficiency in HR analytics tools, metrics interpretation, and the ability to translate data insights into actionable strategies that align with business objectives.
Nairobi boasts an impressive graduate placement rate of 90%, with alumni securing employment, internships, or freelance opportunities within 3, 6, and 12 months following their training completion.
Active Employer Partnerships involves onboarding 10–15 new employers, SMEs, and technology firms each quarter, formalized through signed Memorandums of Understanding or placement agreements.
Ensuring adherence to HR compliance standards, 95% of HR processes—including contracts, confirmations, payroll updates, and leave records—are executed with precision and within established timeframes. The objective is to achieve a minimum of 95% on-time completion while maintaining zero breaches of statutory compliance.
Graduates who actively participate in career readiness sessions represent a key metric for evaluating workforce preparation outcomes. This figure highlights the percentage of students who successfully engage with structured professional development opportunities designed to enhance employability skills. By measuring this engagement, institutions can assess the effectiveness of their career readiness initiatives and ensure graduates are equipped with essential competencies for the job market.
Coaching graduates in CV optimization, interview preparation, and LinkedIn profile enhancement led to a measurable boost in employment confidence, with a targeted achievement of 90% of participants per cohort demonstrating improved readiness for the job market.
With a Graduate Outcome Tracking Completeness rate of 85%, we currently record the updated employment status of graduates in the tracking database at the 3-, 6-, and 12-month intervals. The established target is to achieve a data completeness rate of 85% or higher for each cohort cycle.
Interested individuals are encouraged to submit their applications by May 25, 2026.
Applications should be sent to the designated email address: vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
