We are seeking a meticulous and proactive HR & Payroll Coordinator with exceptional organizational and detail-oriented skills to deliver comprehensive support to our clients using an onsite model.
This position seeks a highly skilled HR specialist with robust technical expertise, capable of excelling in dynamic work settings while deftly managing administrative precision alongside strong written and oral communication abilities. Candidates demonstrating keen numerical insight and a talent for polished professional writing will find their experience highly valued by our client.
Oversee and execute key responsibilities, which constitute approximately 20% of the role’s focus, ensuring alignment with organizational objectives and operational efficiency. This encompasses a range of critical tasks designed to support core business functions and drive measurable outcomes.
Responsible for overseeing and managing the entire payroll process, ensuring accurate and timely processing of employee compensation, including salaries, wages, bonuses, and deductions. Maintains precise payroll records, verifies time and attendance data, and resolves any discrepancies in payroll calculations. Ensures compliance with federal, state, and local tax regulations, as well as company policies and labor laws. Collaborates with HR and finance teams to integrate payroll data with broader accounting and reporting systems. May also handle payroll-related inquiries from employees and provide guidance on compensation-related matters. Requires strong attention to detail, proficiency in payroll software, and a solid understanding of payroll tax laws and regulations.
Responsible for executing the complete monthly payroll cycle across diverse client portfolios while maintaining strict adherence to accuracy and regulatory standards.
Oversee the accurate processing of statutory deductions, ensure timely tax filings, and administer employee benefits programs with precision and compliance.
Investigate and correct payroll discrepancies promptly while addressing employee questions with efficiency and professionalism.
We provide assistance and maintain documentation for human resources-related tasks, accounting for 40% of the position’s responsibilities.
Oversee the complete recruitment lifecycle from start to finish.
Compose polished HR communications such as employment offer letters, contractual agreements, and formal policy memos.
Ensure the accuracy and organization of both digital and physical employee records.
Collaborate with clients to develop and execute customized HR policies and procedures aligned with their specific requirements.
We are seeking a candidate responsible for overseeing 15% of the workload in reporting and analytics, ensuring accurate data collection, processing, and presentation. The ideal applicant will develop and maintain comprehensive reports, perform detailed data analysis, and generate actionable insights to support strategic decision-making. Proficiency in analytical tools, advanced Excel skills, and experience with business intelligence platforms such as Tableau or Power BI are essential. Strong attention to detail, problem-solving abilities, and effective communication skills are required to translate complex data into clear, concise reports for stakeholders at all levels.
Compile comprehensive monthly HR and payroll reports for executive review, ensuring accuracy and providing strategic insights to support decision-making processes.
Examine patterns and fluctuations in turnover, attendance, and labor cost data to identify key insights and potential areas for improvement.
We are seeking a Client Relations Specialist to manage and maintain strong client relationships, which accounts for 15% of the overall role. The ideal candidate will possess exceptional communication skills, both written and verbal, and a keen ability to solve problems efficiently. Responsibilities include addressing client inquiries, resolving issues promptly, and ensuring high levels of customer satisfaction. Additionally, the role requires maintaining detailed records of interactions, tracking client feedback, and collaborating with internal teams to enhance service delivery. A proactive approach, professional demeanor, and a results-driven mindset are essential for success in this position.
Deliver expert-level assistance directly at client facilities.
Serve as a trusted advisor to MSME business owners on HR best practices, ensuring clear and consistent communication channels for their inquiries and concerns.
Perform various other duties as assigned, comprising approximately 10% of the role’s responsibilities.
Various business-related tasks will be assigned to you as required, aligned with your areas of expertise.
Seeking a highly skilled professional with a minimum of five years of experience in the field, preferably holding a relevant degree or certification. Must demonstrate exceptional proficiency in project management, with a proven track record of delivering complex initiatives on time and within budget. Strong analytical, problem-solving, and communication skills are essential, along with the ability to collaborate effectively in cross-functional teams. Experience with industry-standard software and tools is required, and familiarity with regulatory compliance is a significant advantage. The ideal candidate will possess leadership qualities, adaptability, and a commitment to continuous improvement.
A minimum of three to five years of hands-on payroll processing experience is required; notably, internships and roles lasting fewer than nine months are not considered toward the total experience count.
A Bachelor’s degree in Human Resources, Finance, Business Administration, or an equivalent field is required, with a Certified Public Accountant (CPA) IV credential serving as an additional benefit.
Professional experience within Micro, Small, and Medium Enterprises (MSMEs) is strongly preferred and carries substantial weight in the evaluation process. Applicants currently employed by large organizations will not be eligible for consideration.
Seasoned professionals with exceptional skill sets are sought to join our team, bringing a high level of proficiency and expertise to the role. Candidates must demonstrate a track record of success in their respective fields, supported by verifiable experience and relevant qualifications. The ideal applicant will possess advanced technical knowledge, problem-solving abilities, and a commitment to continuous learning and innovation. Responsibilities will include delivering high-quality results, collaborating with cross-functional teams, and driving key initiatives to achieve organizational objectives. Strong communication skills, adaptability, and a proactive approach to challenges are essential for thriving in this dynamic environment.
Strong writing proficiency is essential, with a focus on crafting clear, concise, and professional reports and business correspondence. Prior experience in developing PowerPoint presentations, along with creating graphs and tables, is highly beneficial.
Highly articulate, you possess exceptional fluency in verbal communication, effectively delivering official presentations, conducting interviews, and engaging in seamless interactions with colleagues.
An unyielding commitment to precision is essential, particularly when handling financial information and adhering to legal standards.
Dynamic multitasking expert with a proven track record of effectively balancing multiple responsibilities while consistently delivering high-quality results within stringent time constraints.
Tech-Savvy individuals should possess strong proficiency in payroll software and advanced skills in Microsoft Excel. Candidates are required to provide details of the payroll software with which they are familiar, including the number of years of hands-on experience utilizing such systems.
Mandatory prerequisites include the following: demonstrated proficiency in relevant technical or professional competencies; possession of specific certifications or licenses, if applicable; compliance with industry-specific regulations or standards; and fulfillment of any educational or experiential qualifications outlined in the job posting. Additionally, candidates must exhibit strong problem-solving abilities, effective communication skills, and the capacity to work collaboratively within a team-oriented environment.
Please share your current, verifiable salary and benefits information in either your cover letter or the body of your email.
We welcome you to share your anticipated salary range that aligns with your professional experience and industry benchmarks. Please provide a realistic figure that reflects your expectations.
This role is offered on a contract basis, with the potential for annual renewal contingent upon both organizational and individual performance evaluations.
Qualified and enthusiastic applicants are encouraged to submit their CV via email to jobshag@hcsaffiliatesgroup.com, with the position title clearly indicated in the subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
