We are seeking a meticulous and highly organized HR & Payroll Coordinator to deliver comprehensive support to our clients onsite.
This position seeks a highly skilled HR professional with robust technical expertise, adept at operating in dynamic settings and adept at seamlessly merging administrative precision with strong written and oral communication skills. Candidates who demonstrate an acute attention to detail in numerical analysis and a talent for polished professional writing will find their background particularly valuable to the hiring organization.
Oversee and execute 20% of core duties, including strategic planning, project management, and cross-functional collaboration to ensure organizational objectives are met efficiently. This role requires meticulous attention to detail, the ability to analyze complex data, and the capacity to adapt to evolving business needs while maintaining high standards of performance and accountability.
Oversee comprehensive payroll operations, ensuring accurate and timely processing of employee compensation, tax withholdings, and benefits deductions. Manage payroll records, maintain compliance with federal, state, and local regulations, and address any discrepancies promptly. Collaborate with HR and accounting teams to reconcile payroll data, generate reports, and support financial audits. Verify employee time and attendance records to ensure proper payment calculations. Stay updated on payroll software advancements and regulatory changes to optimize efficiency and mitigate risks. Requires proficiency in payroll systems, attention to detail, and strong organizational skills, with prior payroll experience preferred.
Responsible for executing the complete payroll cycle for diverse client portfolios on a monthly basis, maintaining strict adherence to accuracy and regulatory standards.
Oversee statutory deductions, ensure accurate tax filings, and administer employee benefits programs.
Investigate and correct payroll discrepancies while addressing employee questions promptly and maintaining a professional demeanor.
We are seeking a detail-oriented HR Support & Documentation Specialist to handle 40% of the role’s responsibilities, ensuring accurate and timely management of employee records, compliance documentation, and HR-related administrative tasks. The ideal candidate will maintain meticulous records, process personnel changes, and assist in preparing reports and audits. Proficiency in HRIS or relevant software, strong organizational skills, and the ability to uphold confidentiality are essential. Additionally, the role involves collaborating with cross-functional teams to streamline HR processes and ensure adherence to company policies and labor regulations.
Oversee the complete recruitment lifecycle from start to finish.
Prepare comprehensive HR documentation, such as formal offer letters, employment contracts, and organizational policy memos, ensuring clarity and adherence to legal and company standards.
Diligently oversee and manage both digital and physical employee records with precision and care.
Support the development and execution of client-specific HR policies and procedures to ensure alignment with organizational objectives and regulatory requirements.
Collecting, analyzing, and interpreting data to generate actionable insights forms 15% of the role, enabling informed decision-making through detailed reporting and performance metrics. This involves maintaining accurate records, identifying trends, and producing comprehensive reports to support strategic planning and operational efficiency. Proficiency in data visualization tools, statistical analysis, and reporting software is essential to fulfill these responsibilities effectively.
Compile comprehensive monthly HR and payroll reports tailored for executive review and strategic decision-making.
Examine data patterns concerning employee turnover, attendance records, and labor expenditure to identify key insights and inform strategic decision-making.
Responsible for maintaining and enhancing client relationships, which comprises 15% of the role, by ensuring consistent communication, addressing inquiries promptly, and resolving issues efficiently to foster trust and satisfaction. This involves regular check-ins, tailored follow-ups, and proactive engagement to anticipate client needs, as well as collaborating with internal teams to deliver timely and accurate solutions. The position requires a strong emphasis on professionalism, responsiveness, and a deep understanding of client expectations to uphold long-term partnerships.
Deliver expert support directly at client premises, ensuring seamless on-site assistance to uphold operational excellence.
Serve as a trusted advisor to MSME business owners on HR best practices.
Performs additional responsibilities, constituting approximately 10% of the workload, as assigned by management.
Tasks within your area of expertise may be assigned based on operational requirements as and when necessary.
Seeking a highly organized and detail-oriented professional with a minimum of five years of experience in administrative roles. Must possess exceptional communication skills, both written and verbal, along with proficiency in Microsoft Office Suite and Google Workspace. Excellent time management and multitasking abilities are essential. Bachelor’s degree in Business Administration, Communications, or a related field preferred. Experience in event planning, customer service, or project coordination is a plus.
A proven track record of at least three to five years in payroll processing is required, with internships and assignments spanning less than nine months explicitly excluded from the total experience calculation.
Education: A Bachelor’s degree in Human Resources, Finance, Business Administration, or a comparable discipline is required. Possession of a Certified Public Accountant (CPA) IV credential is advantageous.
Professional experience with Micro, Small, and Medium Enterprises (MSMEs) is strongly preferred and will be viewed as a notable benefit during the evaluation process. Candidates currently employed by large-scale organizations will not be eligible for consideration.
We seek a candidate with outstanding expertise and a track record of excellence in their field. The ideal applicant will possess advanced technical competencies, strong analytical abilities, and proven leadership experience. Responsibilities include driving strategic initiatives, mentoring junior team members, and ensuring operational efficiency. A minimum of five years in a related role, along with a bachelor’s degree in a relevant discipline, is required. Additionally, the position demands exceptional problem-solving skills, adaptability in fast-paced environments, and a commitment to continuous professional growth.
Strong writing skills are essential, with a focus on crafting clear, concise, and professional reports and business correspondence. Previous experience in developing PowerPoint presentations, as well as creating graphs and tables, would be highly beneficial.
Highly articulate and fluent in verbal communication, you excel in official presentations, conducting interviews, and engaging in discussions with colleagues.
Ensures meticulous accuracy in all tasks, with a strong emphasis on financial data integrity and adherence to legal compliance standards.
Proven professional with a track record of effectively managing multiple priorities while consistently meeting stringent deadlines with ease.
Proficient in payroll software and advanced Microsoft Excel, with a strong command of digital tools essential for the role. Candidates should specify the payroll systems they are experienced with, along with the duration of their usage in years.
Mandatory qualifications include: proficiency in written and verbal English communication; relevant educational background; prior experience in the specified field; ability to multitask and work under pressure; availability for occasional travel; strong analytical and problem-solving skills; demonstrated teamwork and leadership capabilities; adherence to compliance and safety protocols; and familiarity with industry software or tools.
Please include your current, verifiable salary and any associated benefits in either your cover letter or the body of your email.
Expected Salary: Kindly share your desired salary range that aligns with your experience and industry standards.
This role is designated as a contract-based position, with the possibility of annual renewal contingent upon the performance of both the organization and the individual.
Interested and qualified applicants are encouraged to submit their résumé to jobshag@hcsaffiliatesgroup.com, with the job title listed in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
