Primary duties involve overseeing project timelines, coordinating team efforts, and ensuring adherence to established goals while maintaining high standards of quality. The role requires collaboration with cross-functional departments to streamline processes, mitigate risks, and deliver solutions that align with organizational objectives. Additionally, the position involves analyzing performance metrics, identifying areas for improvement, and implementing strategic initiatives to enhance operational efficiency. Candidates must possess strong analytical skills, proficiency in industry-specific tools, and the ability to manage multiple priorities in a fast-paced environment. Experience in [specific field or industry], along with a track record of achieving measurable results, is essential for success in this position.
Responsible for overseeing financial reporting processes and maintaining the integrity of the general ledger, ensuring accurate and timely recording of all financial transactions. Manages month-end and year-end closing activities, reconciles accounts, and prepares financial statements in accordance with regulatory standards and company policies. Collaborates with cross-functional teams to streamline accounting procedures, enhance financial controls, and support strategic decision-making through detailed financial analysis. Requires proficiency in accounting software, strong analytical skills, and adherence to compliance requirements to deliver reliable financial data for stakeholders.
Compile monthly, quarterly, and annual financial statements and management accounts in strict accordance with International Financial Reporting Standards (IFRS), ensuring accuracy and adherence to established deadlines.
Ensure the integrity of the general ledger by meticulously reviewing journal entries and verifying that all accounting records are complete, accurate, and prepared for audit.
Oversee the month-end and year-end closing procedures, encompassing the handling of accruals, prepayments, deferred income, and revenue recognition.
Perform monthly reconciliations of bank accounts, Mesa transactions, petty cash, customer balances, and supplier accounts, ensuring all discrepancies are identified and resolved within established deadlines.
Prepare variance analysis reports and executive dashboards to facilitate informed leadership decision-making.
Maintain and refine the ERP system’s (Microsoft Dynamics NAV) workflows to improve reporting precision and minimize manual intervention.
Budgeting, cash flow oversight, and project financial management responsibilities include preparing and monitoring budgets, analyzing cash flow projections, and overseeing financial performance to ensure projects remain within allocated resources while meeting strategic objectives. This role involves developing financial plans, tracking expenditures, identifying variances, and implementing corrective actions as needed to maintain fiscal discipline. Strong analytical skills, proficiency in financial software, and meticulous attention to detail are required, along with the ability to collaborate with cross-functional teams to align financial strategies with business goals.
Guide the yearly budget development cycle, track departmental and project budgets in comparison to actual expenditures, and deliver insightful variance analysis and commentary.
Develop weekly cash flow projections and daily cash position updates to facilitate liquidity management and payment coordination.
Maintain real-time visibility of outstanding balances, milestone billing, and payment timelines for AR/AP projects and contract tracking tools, ensuring seamless oversight across active client contracts and vendor agreements.
Monitor accounts receivable aging and oversee the Days Sales Outstanding (DSO) to drive collections efficiency and reduce overdue balances through systematic monitoring and structured follow-up processes.
You will collaborate with project managers in cross-functional financial meetings to ensure alignment on budget allocations, implement cost controls, and facilitate milestone billing.
Ensures adherence to tax regulations and statutory compliance requirements through meticulous oversight and precise execution of all applicable laws and reporting obligations.
Prepare and submit all statutory returns punctually, including VAT, PAYE, NSF, SHIP (formerly NAIF), WHT, Housing Levy, NITA, and HELD loan deductions, ensuring compliance with KRA and other regulatory deadlines.
Ensure a well-organized compliance calendar is maintained to prevent any statutory penalties related to tax and labor obligations.
Prepare and reconcile the VAT compliance file by cross-referencing system VAT with the autopopulated data from KRA tax, then upload the finalized CSV templates through the tax platform.
Facilitate corporate income tax processes by compiling working papers, extracting trial balance data, and preparing reconciled schedules for external tax consultants.
Coordinate and oversee KRA audits and other regulatory engagements, ensuring meticulous documentation trails are maintained, and audit queries are resolved promptly within established timelines.
The role involves overseeing audit processes and ensuring the effectiveness of internal controls. Key responsibilities include coordinating audit activities, managing documentation, and verifying compliance with established policies and regulations. Requirements entail a strong understanding of internal audit frameworks, meticulous attention to detail, and proficiency in relevant software tools. Additionally, the position demands excellent communication skills to liaise with stakeholders and present findings clearly. Collaboration with cross-functional teams is essential to address control deficiencies and implement corrective actions promptly.
Coordinate internal and external audit processes by ensuring reconciled schedules are consistently maintained, compiling and organizing supporting documentation, and providing prompt responses to audit inquiries.
Develop, document, and implement standardized operating procedures for finance and administration to enhance internal controls, promote process consistency, and maintain audit readiness throughout the year.
Monitor financial risks diligently and develop appropriate mitigation strategies while upholding strict adherence to established company financial policies.
Oversee and coach junior finance personnel, ensuring accounting entries are accurate and financial procedures are consistently followed.
The position involves overseeing the comprehensive management of human resources functions, including recruitment, employee relations, benefits administration, and compliance with labor laws. Responsibilities include developing and implementing HR policies, managing payroll and compensation systems, and ensuring adherence to workplace regulations. Additionally, the role requires coordination with department heads to address staffing needs, conducting performance evaluations, and fostering a positive work environment. Strong interpersonal and organizational skills are essential, along with proficiency in HR software and a solid understanding of employment legislation. Candidates must possess prior experience in a human resources role and hold relevant certifications, such as SHRIMP or PHR.
Process monthly payroll from start to finish for all employees, verifying the precise calculation of salaries, allowances, and mandatory statutory deductions in alignment with Kenyan labor laws.
Ensure the meticulous organization and confidentiality of employee records, encompassing contracts, leave trackers, salary advances, and personnel documentation.
Support recruitment operations by facilitating interview scheduling, managing onboarding paperwork, and preparing employment contracts.
Oversee the complete lifecycle of employee transitions, ensuring meticulous handling of onboarding and offboarding protocols, along with thorough staff clearance processes and accurate final dues’ reconciliation.
Monitor employee leave balances, process staff advances, and manage accounts using ERP system workflows.
The role encompasses administrative oversight and procurement functions, requiring meticulous attention to detail, strong organizational abilities, and proficiency in managing documentation, vendor relations, and supply chain logistics. Responsibilities include coordinating procurement activities, negotiating contracts, ensuring compliance with organizational policies and regulatory standards, and maintaining accurate records. The ideal candidate will possess excellent communication skills, analytical thinking, and the capacity to work efficiently under deadlines while supporting cross-functional teams.
Oversee the contracts register for client contracts and vendor agreements, ensuring careful tracking of expiration dates and renewal schedules.
Review procurement documentation, including Local Purchase Orders (Los), invoices, and delivery notes, and prepare corresponding payment vouchers. Confirm all transactions adhere to established authorization protocols prior to releasing funds.
Coordinate vendor interactions, oversee office supply procurement, schedule maintenance activities, and handle administrative arrangements for training sessions, workshops, and staff travel.
Oversee the fixed assets register and facilitate routine asset verification processes.
Collaborate with financial institutions, auditors, tax advisors, and regulatory authorities to address financial reporting obligations, ensure compliance, and meet audit specifications.
Required Skills / Experience
A bachelor’s degree in commerce with a specialization in finance, accounting, or business administration, or an equivalent qualification in a related discipline, is required.
A Certified Public Accountant (CPA) is a licensed accounting professional who has met stringent educational, examination, and experience requirements, as established by the respective state board of accountancy. This credential signifies expertise in accounting principles, tax laws, financial reporting, and regulatory compliance, ensuring the highest standards of professionalism and ethical conduct. CPAs play a critical role in auditing, tax planning, financial analysis, and advisory services, serving businesses, government agencies, and individuals with precision and integrity.
Minimum 5 years of progressive finance and administration experience is required.
Proven expertise in overseeing complete financial operations, encompassing financial reporting, general ledger administration, payroll processing, and adherence to statutory regulations.
Demonstrates a strong history of creating and deploying finance standard operating procedures, internal control systems, and regulatory compliance frameworks.
Proven track record in managing internal, external, and key risk area (KRA) audits, ensuring compliance and operational excellence.
Proficiency in Microsoft Dynamics NAV is considered a valuable asset for this role.
Exceptional attention to detail is essential, alongside a steadfast dedication to ensuring absolute accuracy, integrity, and thoroughness in all financial records and reports.
Proficient in written and spoken English and Kiswahili, with a talent for simplifying financial concepts for audiences unfamiliar with finance. Thrives in independent work environments, displaying exceptional self-direction, proactive problem-solving, and accountability for assigned outcomes.
Exceptional stakeholder engagement is required, demonstrated through the capacity to interact with senior leadership, auditors, regulatory authorities, clients, and external partners in a polished and professional manner.
Dynamic and detail-oriented professional capable of efficiently juggling multiple tasks, consistently delivering results within tight timeframes, and upholding stringent quality benchmarks during high-pressure scenarios.
A collaborative team player who demonstrates strong leadership and mentorship skills, driving accountability and fostering a culture of continuous improvement.
Skilled at adjusting to new challenges and developing effective solutions, demonstrating a proven ability to recognize inefficiencies and introduce practical enhancements.
Demonstrates a strong commitment to maintaining the utmost professional integrity and strict confidentiality when managing sensitive financial and HR-related data.
Please submit your CV by May 31, 2026, to hr@kobby.co.ke.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
