A meticulous and well-structured HR & Payroll Coordinator is sought to deliver thorough, onsite assistance to our valued clients.
This position seeks a highly skilled HR professional with strong technical expertise, capable of excelling in dynamic settings while maintaining a balance between meticulous administrative processes and polished written and verbal communication. Candidates who demonstrate precision in numerical analysis and a talent for articulate professional writing will find this opportunity particularly rewarding.
Oversee and execute core duties encompassing approximately 20% of the role’s focus, ensuring alignment with organizational objectives and operational standards.
Maintains accurate and timely payroll processing for employees, ensuring compliance with federal, state, and local regulations while safeguarding sensitive financial data. Prepares and distributes paychecks, direct deposits, and earnings statements, verifying tax withholdings, deductions, and benefits allocations. Collaborates with HR, finance, and management teams to resolve discrepancies, update payroll records, and implement system improvements. Monitors payroll deadlines, tax filings, and regulatory changes to mitigate risks and ensure organizational adherence. Requires proficiency in payroll software, strong attention to detail, and adherence to strict confidentiality protocols.
Responsible for executing complete monthly payroll operations for diverse client portfolios while maintaining strict adherence to accuracy and regulatory standards.
Administer statutory deductions, oversee tax filings, and handle benefits administration to ensure compliance with regulatory requirements and organizational policies.
Address payroll discrepancies promptly and handle employee inquiries with both efficiency and professionalism.
HR Support & Documentation (40%)
The role involves dedicating 40% of the position to providing comprehensive human resources assistance and maintaining accurate documentation. Responsibilities include ensuring compliance with employment laws and regulations, managing employee records, and facilitating smooth HR processes. Additionally, the position requires handling routine HR inquiries, assisting with onboarding and offboarding procedures, and supporting the development of HR policies and procedures. Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion are essential for success in this role. Proficiency in HR management systems and excellent communication skills are also required to effectively support both employees and management.
Oversee the complete recruitment lifecycle from initial candidate sourcing to final onboarding, ensuring alignment with organizational needs and hiring objectives.
Prepare professional HR correspondence, such as offer letters, employment contracts, and policy memos.
You will be responsible for ensuring the accuracy and organization of all employee records, both in digital and physical formats.
Contribute to the development and execution of HR policies and procedures customized to meet each client’s unique requirements.
Analyzing and interpreting data accounts for 15% of the role, requiring the ability to compile, process, and present findings that support informed decision-making across the organization. This involves developing and maintaining reporting systems, generating accurate metrics, and ensuring data integrity through rigorous validation methods. Proficiency in analytical tools, such as SQL, Power BI, or Tableau, is essential to transform raw data into actionable insights. The role demands a keen eye for detail, strong problem-solving skills, and the capacity to communicate complex information clearly to stakeholders at all levels. Additionally, the position requires staying current with industry trends and advancements in data analytics to enhance reporting efficiency and accuracy.
Compile comprehensive monthly HR and payroll reports tailored for management review and strategic decision-making.
Examine data patterns concerning employee turnover, attendance records, and labor expenditure to identify key insights and inform strategic decisions.
Responsible for maintaining 15% of client relationships to ensure sustained satisfaction and engagement.
Deliver comprehensive onsite assistance at client locations to ensure seamless operational support.
Serve as a trusted liaison for MSME business owners on HR best practices.
Performs additional responsibilities, comprising approximately 10% of duties, as assigned by management to support operational needs.
Various tasks relevant to the business will be assigned to you as and when required, based on your area of expertise and competency.
Seeking a candidate with a Bachelor’s degree in Computer Science, Engineering, or a related field, along with a minimum of three years of hands-on experience in software development, system architecture, or IT infrastructure. Proficiency in programming languages such as Python, Java, or C++ is essential, along with expertise in cloud platforms like AWS or Azure. The ideal applicant will demonstrate strong problem-solving abilities, exceptional communication skills, and a proven track record of delivering scalable solutions. Experience with Agile methodologies, CI/CD pipelines, and DevOps practices is highly desirable. Familiarity with database management systems, such as SQL or NoSQL, and a commitment to continuous learning are also required.
A minimum of three to five years of hands-on payroll processing experience is required, with internships and assignments lasting fewer than nine consecutive months excluded from the total experience calculation.
A bachelor’s degree in Human Resources, Finance, Business Administration, or a related discipline is required. Holding a Certified Public Accountant (CPA) IV credential is considered a valuable asset.
Professional experience within Micro, Small, and Medium Enterprises (MSMEs) is strongly preferred. Candidates currently employed by large organizations will not be eligible for consideration.
We seek highly proficient candidates with exceptional expertise and advanced competencies in specialized areas. Applicants must demonstrate mastery of core technical proficiencies, along with robust problem-solving capabilities and strong analytical acumen. The ideal individual will exhibit outstanding communication skills, leadership potential, and the ability to thrive in fast-paced, dynamic environments. Proficiency in relevant tools, systems, or methodologies is essential, as is a commitment to continuous learning and professional growth. Prior experience in similar high-stakes roles or industries is strongly preferred to ensure rapid contribution and seamless integration.
Strong writing proficiency is essential, with a focus on crafting clear, concise, and professional reports and business correspondence. Prior experience in developing PowerPoint presentations, charts, and tables is particularly beneficial.
Demonstrates exceptional verbal communication skills, articulating thoughts clearly and fluently during official presentations, stakeholder interviews, and internal team discussions.
Attention to Detail: A rigorous dedication to precision, particularly in financial data and adherence to legal standards.
A highly adept multitasker with a track record of effectively juggling multiple responsibilities while consistently meeting stringent deadlines with ease.
Proficient in payroll software and possesses advanced skills in MS Excel. Candidates should include details of the payroll software they are familiar with, along with the duration of their experience using such software.
Other Essential Qualifications Include: A Bachelor’s degree in a relevant field or equivalent work experience; proficient computer skills, including software specific to the role; strong analytical abilities; excellent communication skills, both written and verbal; the ability to work independently and collaboratively in a fast-paced environment; prior experience in a similar position, preferably within the industry; adherence to confidentiality protocols; and a commitment to continuous professional development.
Please include your current, verifiable salary and any additional benefits in your cover letter or email correspondence.
We kindly invite you to share your realistic salary expectations for this opportunity, ensuring transparency regarding your compensation requirements.
This role is designated as a contract position, with the potential for annual renewal contingent upon both organizational and individual performance evaluations.
Qualified candidates seeking this opportunity are encouraged to submit their updated CV to jobshag@hcsaffiliatesgroup.com, ensuring the position title is clearly indicated in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
