Reporting directly to the Project Coordinator, this position is responsible for providing essential support to ensure the successful completion of project goals. Key duties include organizing project documentation, tracking milestones, and facilitating communication among team members and stakeholders. The ideal candidate must possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Prior experience in a project coordination or administrative role is preferred, along with proficiency in relevant software tools. Additionally, the role requires effective problem-solving abilities and a collaborative approach to work.
Subordinates: None
Country Summary
A dynamic nation situated in the heart of Southeast Asia, Vietnam boasts a rapidly expanding economy fueled by manufacturing, agriculture, and digital innovation. With a population exceeding 98 million, it stands as the world’s 15th most populous country, offering a vibrant labor force and diverse consumer market. The government actively pursues economic reforms and international integration, creating opportunities across industries such as technology, infrastructure, and renewable energy. Additionally, Vietnam’s strategic coastal location and membership in key trade agreements enhance its appeal as an investment and business destination.
Swiss contact Kenya functions as the regional headquarters for the CESAR region while also serving as the central hub for program operations throughout the country. With more than twenty years of experience, the organization has been instrumental in equipping young individuals with the tools to succeed through entrepreneurship initiatives, expanded financial access, market-aligned skills training, and sustainable development efforts. Presently, Swiss contact is managing an extensive range of initiatives covering sectors such as agribusiness, eye health, digital literacy, green economy skills, and e-mobility entrepreneurship, including the Propel program, which is dedicated to enhancing youth employability, fostering entrepreneurship, and providing specialized training in electrical, plumbing, and lift mechanics trades.
General Position Summary
The Project Officer will play a pivotal role in advancing the Future Fit Project by facilitating the successful execution of key initiatives in digital skills, green skills—particularly in electromobility—youth entrepreneurship, and employment creation. This position will deliver operational, logistical, and technical assistance to guarantee that project deliverables are completed punctually, adhere to specified parameters, and comply with the stipulations of donors, partners, and the organization’s policies.
This role demands a self-driven, analytical professional with a strong entrepreneurial mindset and meticulous attention to detail. The successful applicant will adeptly manage project support alongside various administrative responsibilities.
This position is located in Nairobi, Kenya, with an estimated 30% travel requirement to various field sites.
Oversee and execute critical job duties including managing daily operations, coordinating team activities, ensuring compliance with organizational policies, and maintaining accurate records. Address and resolve operational challenges promptly while fostering a collaborative work environment. Monitor performance metrics to drive efficiency, identify areas for improvement, and implement corrective actions. Collaborate with cross-functional teams to align objectives and optimize workflows. Ensure adherence to safety protocols and regulatory standards. Conduct regular assessments to evaluate team productivity and provide constructive feedback. Maintain open communication channels to facilitate transparency and accountability across all levels.
The project will be executed through meticulous planning and strategic execution to ensure timely completion and adherence to specified requirements. Responsibilities include overseeing each phase of development, coordinating with stakeholders, and maintaining rigorous quality standards throughout the process. Required qualifications encompass proven experience in project leadership, proficiency in relevant methodologies, and the ability to manage resources efficiently while mitigating potential risks. Successful implementation demands strong problem-solving skills, clear communication, and a commitment to delivering measurable results within established timelines and budgets.
Facilitate the ongoing execution of project initiatives in digital skills and green/e-mobility domains, ensuring they remain aligned with overarching strategic goals.
Collaborate with Technical and Vocational Education and Training (VET) institutions, private sector partners, and financial institutions to facilitate the alignment of project activities.
Provide support in the preparation, coordination, and logistics of training initiatives, workshops, apprenticeship programs, curriculum development activities, and stakeholder engagement sessions.
Ensure that all action points generated from meetings and field activities receive prompt and thorough follow-up.
Assist in the formulation of project concepts, intervention strategies, and reporting mechanisms.
Integrate sustainability and market systems development principles into all project activities to ensure cohesive implementation.
Assist collaborators with the development of operational strategies, the implementation of quality control measures, and the evaluation of program effectiveness.
We oversee and assess performance metrics to ensure project objectives are met efficiently. This involves systematically collecting, analyzing, and interpreting data to evaluate progress, identify trends, and measure impact. Key responsibilities include developing evaluation frameworks, designing data collection tools, and reporting findings to stakeholders. Applicants must possess strong analytical skills, proficiency in data management software, and the ability to translate complex information into actionable insights. Experience in similar roles within the development or corporate sector is highly preferred.
Work collaboratively with the Monitoring, Evaluation, and Learning Specialist to design monitoring tools and measure impact outcomes.
Monitor regular tracking of project activities, deliverables, and performance metrics in strict accordance with the established Monitoring, Evaluation, and Learning (MEL) framework.
Facilitate the systematic gathering, structuring, and verification of both quantitative and qualitative data from partners, service providers, and beneficiaries.
Compile data and information required for project reports, including monthly, quarterly, and annual deliverables.
Document lessons learned, success narratives, and effective approaches derived from implementation efforts.
Stakeholder management involves building and maintaining strong relationships with key individuals or groups who impact or are impacted by a project, initiative, or organization. It requires effective communication, negotiation, and collaboration to align interests, address concerns, and ensure buy-in from all relevant parties. This role demands strong interpersonal skills, the ability to influence without authority, and a proactive approach to resolving conflicts. Responsibilities include identifying stakeholders, assessing their influence and interest levels, developing tailored engagement strategies, and monitoring relationships to mitigate risks and maximize support. Proficiency in stakeholder mapping, conflict resolution, and cross-functional coordination is essential for success.
Collaborate with VET institutions—trainers and administrators alike—to advance curriculum modernization and implement blended learning strategies.
Collaborate with private sector stakeholders—including e-mobility enterprises, technology-driven organizations, and financial institutions—to facilitate the development of apprenticeship programs, the implementation of innovative training frameworks, and the creation of sustainable pathways for youth employment.
Collaborate effectively with key ecosystem stakeholders, including industry associations and innovation partners, to ensure seamless coordination and alignment of efforts.
Cultivate and sustain robust partnerships with key project stakeholders, such as government entities, private sector collaborators, non-governmental organizations, and community-based groups.
Facilitate seamless communication and foster collaborative efforts among project partners to ensure alignment and shared understanding throughout the initiative.
Explore potential collaborations and innovative solutions in alignment with the Future Fit project.
Bachelor’s degree in Computer Science, Information Technology, or a related field is required. A minimum of five years of professional experience in software development, with expertise in at least one programming language such as Java, Python, or C#, is necessary. Familiarity with agile methodologies and proficiency in database management are also essential. Additionally, candidates must demonstrate strong problem-solving abilities and possess excellent communication skills.
A bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or an equivalent discipline is required.
Possesses a solid understanding of donor-funded initiatives and methodologies centered on results-based project management.
Professional experience of two to three years is required, preferably in supporting development projects, NGOs, or private sector initiatives focused on youth employment, Technical and Vocational Education and Training (VET), digital skills, green skills, or entrepreneurship programs.
Analytical strength, organizational prowess, and the ability to multitask are essential to effectively manage and prioritize project responsibilities.
Desirable candidates will possess prior experience collaborating with Technical and Vocational Education and Training (VET) institutions, private sector stakeholders, or youth-oriented programs.
Professional certification in project management or monitoring and evaluation is highly beneficial.
Key Qualifications and Abilities
The ideal candidate will demonstrate strong analytical thinking, effective problem-solving skills, and the capacity to work collaboratively in a team environment. Proficiency in industry-standard software, including advanced Excel and data visualization tools, is required, along with exceptional written and verbal communication abilities. Experience with project management methodologies, such as Agile or Scrum, and a solid understanding of data analysis principles are essential. Additionally, the role demands adaptability to changing priorities, meticulous attention to detail, and the ability to meet strict deadlines consistently.
Demonstrates exceptional ability to coordinate projects effectively and maintain meticulous organizational discipline throughout all phases of work.
Experienced in youth employability enhancement, skills development initiatives, and market-aligned training methodologies.
Proven ability to collaborate seamlessly with a wide range of stakeholders, including young individuals, educational facilitators, corporate partners, and banking institutions, demonstrating strong interpersonal competencies.
Proficient in monitoring systems, generating reports, and managing data effectively.
Proficient in both written and verbal English communication, with a strong aptitude for presentations; proficiency in Swahili is an additional asset.
A strong command of MS Office applications is required, with prior experience using digital learning platforms considered a valuable asset.
Maintaining a strong commitment to integrity, professionalism, and meticulous attention to detail is essential.
Demonstrated capacity to function autonomously and effectively under tight deadlines, managing competing priorities without compromising efficiency or quality.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
