Responsible to the Project Coordinator, this role entails executing assigned project tasks, monitoring progress, and ensuring adherence to established timelines and quality standards. The position requires close collaboration with team members to facilitate seamless communication, address any obstacles, and report project status updates to the Project Coordinator as needed. Key responsibilities include tracking deliverables, maintaining documentation, and supporting the coordination of project activities to achieve objectives efficiently. Strong organizational skills, attention to detail, and the ability to work under deadlines are essential for success in this position.
The position does not involve supervisory responsibilities over other employees.
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This role involves a comprehensive overview of the country, encompassing its economic landscape, cultural dynamics, political climate, and social demographics. Key responsibilities include analyzing national trends, evaluating policy impacts, and assessing international relations to provide strategic insights. The ideal candidate must possess strong analytical skills, in-depth knowledge of geopolitical affairs, and the ability to synthesize complex data into actionable recommendations. Proficiency in research methodologies, fluency in relevant languages, and experience in cross-cultural communication are essential. Additionally, the position requires a keen understanding of historical context, current developments, and future projections to support informed decision-making.
Swiss contact Kenya functions as the regional hub for the CESAR region, coordinating programs throughout Kenya. With over 20 years of experience, the organization has been instrumental in empowering youth through initiatives centered on entrepreneurship, financial inclusion, market-oriented skills training, and sustainable development. Currently, Swiss contact is executing a broad array of projects covering Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship, including the Propel initiative, which is dedicated to enhancing youth skills, employment, and entrepreneurship in trades such as electrical, plumbing, and lift mechanics.
The position encompasses a broad range of duties and responsibilities, serving as a pivotal role within the organization. It involves executing key tasks critical to operational success, requiring adherence to established guidelines and procedures. The ideal candidate must demonstrate proficiency in relevant skills, possess a minimum of two years of experience in a comparable field, and exhibit strong problem-solving capabilities. Additionally, the role demands effective communication skills, the ability to work collaboratively in a team environment, and a commitment to maintaining high standards of professionalism.
The Project Officer will facilitate the successful execution of the Future Fit Project, ensuring the seamless delivery of high-caliber initiatives encompassing digital skills, green skills—particularly in the realm of e-mobility—youth entrepreneurship, and employment opportunities. This position will deliver operational, coordination, and technical assistance to guarantee project deliverables are completed punctually, remain within defined parameters, and align with the expectations of donors, partners, and the organization.
This role seeks an independent problem-solver with a forward-thinking mindset and a strong focus on precision. The successful applicant must adeptly manage project assistance alongside a variety of administrative duties.
The position is located in Nairobi, Kenya, with frequent travel to field sites, requiring up to 30% of the time away from the primary work location.
Oversee and execute critical job duties, including but not limited to managing daily operations, ensuring compliance with organizational policies, and fostering a productive work environment. Collaborate with cross-functional teams to achieve departmental objectives and maintain high performance standards. Develop and implement strategic initiatives to enhance efficiency and drive continuous improvement across all processes. Monitor key performance indicators to assess progress and identify areas for optimization. Provide leadership and guidance to team members, promoting professional growth and accountability. Maintain accurate records, prepare detailed reports, and communicate effectively with stakeholders to ensure transparency and alignment with business goals.
The initiative focuses on executing and delivering the project plan efficiently, ensuring all milestones are met within specified timelines. Responsibilities include coordinating with cross-functional teams, managing resources, and mitigating risks to maintain project integrity. Key requirements entail proficiency in project management methodologies, strong communication skills, and the ability to adapt to evolving project demands. Additionally, the role demands meticulous attention to detail and a commitment to achieving project objectives while adhering to budgetary constraints.
Support the daily execution of project activities within the digital skills and green/e-mobility skills domains, maintaining alignment with overarching strategic goals.
Collaborate with Technical and Vocational Education and Training (VET) institutions, private sector partners, and financial institutions to synchronize project activities.
You will support the coordination and facilitation of training programs, workshops, apprenticeships, curriculum development initiatives, and stakeholder engagement sessions by assisting with planning, scheduling, and logistical organization.
Ensure all action items generated from meetings and field activities are promptly addressed and resolved.
Develop project concepts, intervention strategies, and reporting mechanisms as integral components of the role.
Integrate sustainability and market systems development principles into all project activities to ensure alignment and cohesive implementation.
Collaborate with partners to facilitate operational planning, ensure quality assurance, and conduct impact assessments.
Monitoring and evaluation play a pivotal role in tracking progress, measuring outcomes, and ensuring the efficacy of programs and initiatives. This involves systematically collecting, analyzing, and interpreting data to assess performance against predefined objectives, identifying trends, and informing strategic decision-making. Professionals in this role collaborate with stakeholders to establish key performance indicators (KPIs), develop evaluation frameworks, and conduct regular assessments to validate results. Strong analytical skills, proficiency in data management tools, and a keen attention to detail are essential for accurately reporting findings and recommending improvements. Additionally, effective communication is critical to convey insights to diverse audiences and drive evidence-based action.
Assist the Monitoring, Evaluation, and Learning Specialist in designing monitoring instruments and measuring the effectiveness of programmatic outcomes.
Support the ongoing oversight of project activities, deliverables, and key performance indicators in strict alignment with the established Monitoring, Evaluation, and Learning (MEL) framework.
Support the acquisition, structuring, and verification of both quantitative and qualitative data obtained from partners, service providers, and beneficiaries.
Compile data and information necessary for generating project reports, which are required on a monthly, quarterly, and annual basis.
Document the learning outcomes, success narratives, and effective practices emerging from implementation efforts.
Effectively overseeing relationships and communications with key stakeholders, this role involves developing and maintaining strategic partnerships to ensure alignment with organizational objectives. Responsibilities include identifying stakeholder needs, addressing concerns, and facilitating productive dialogue to foster collaboration. Strong interpersonal skills, negotiation abilities, and a proactive approach are essential, along with the capability to manage competing priorities and deliver clear, concise updates. Experience in stakeholder engagement, conflict resolution, and project coordination is highly valued, ensuring seamless integration of stakeholder input into decision-making processes.
Facilitate collaboration with VET institutions, engaging trainers and administrators to advance curriculum modernization and implement blended learning strategies.
Collaborate with private sector entities, including e-mobility companies, digital technology firms, and financial institutions, to facilitate the development of apprenticeships, the implementation of innovative training frameworks, and the creation of pathways to employment for young individuals.
Collaborate seamlessly with key ecosystem stakeholders, including industry associations and innovation partners, to ensure cohesive alignment and effective communication.
Develop and sustain robust partnerships with key project stakeholders, such as government entities, private sector collaborators, non-governmental organizations, and community groups.
Facilitate seamless communication and foster productive collaboration among all project partners.
Explore strategic partnership opportunities and foster innovative initiatives as part of the Future Fit project.
Bachelor’s degree in a relevant field and a minimum of 5 years of professional experience are required. Applicants must demonstrate proficiency in project management methodologies and possess strong leadership capabilities. Exceptional communication and problem-solving skills are essential for success in this role. Knowledge of industry-specific regulations and standards is also necessary. Previous experience in a supervisory position is preferred.
A bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a closely related discipline is required.
Requires knowledge of donor-funded initiatives and proficiency in results-based project management methodologies.
Applicants must possess a minimum of two to three years of relevant professional experience in the design, implementation, or support of development projects. This experience should be within NGOs, private sector entities, or related initiatives, with a primary focus on areas such as youth employment, Technical and Vocational Education and Training (VET), digital skills, green skills, or entrepreneurship programs.
Demonstrated proficiency in analytical thinking, exceptional organizational capabilities, and the ability to effectively manage multiple tasks to ensure seamless project execution.
Proficiency in collaborating with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, or youth-centric initiatives is strongly preferred.
While holding a professional certification in project management or monitoring and evaluation is advantageous, it is not mandatory for consideration.
Experts in the field should possess a robust set of core competencies and technical proficiencies to excel in this role. Essential qualifications include a strong analytical mindset, exceptional problem-solving abilities, and advanced proficiency in relevant software or tools. Candidates must demonstrate excellent communication skills, both written and verbal, to convey complex ideas clearly and collaborate effectively with cross-functional teams. Additionally, a keen attention to detail, organizational acumen, and the capacity to manage multiple priorities in fast-paced environments are critical. Prior experience in a similar capacity, along with a proven track record of delivering high-quality results, will be highly advantageous.
Possesses exceptional aptitude for managing projects efficiently and maintaining meticulous organizational standards.
A solid grasp of youth employability, skills development, and market-linked training methodologies is required.
Demonstrates exceptional interpersonal abilities, enabling seamless collaboration with a wide range of stakeholders—such as young professionals, training providers, corporate partners, and financial organizations.
Proficient in monitoring systems, preparing reports, and managing data accurately.
Proficient in English, both written and verbal, with exceptional presentation skills; fluency in Swahili is considered a valuable asset.
Demonstrated expertise in Microsoft Office suite applications, with familiarity with digital learning platforms viewed as advantageous.
Exhibits exceptional integrity, professionalism, and meticulous attention to detail in all responsibilities.
Demonstrates the capacity to perform effectively in both autonomous and high-pressure environments, consistently meeting critical deadlines while managing competing priorities with efficiency and precision.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
