Reporting to the Project Coordinator, the incumbent will be responsible for collaborating with cross-functional teams to ensure project deliverables are met within specified timelines and budgets. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key duties include supporting project planning, tracking progress, and communicating updates to stakeholders. Ideal candidates must possess excellent communication abilities, proficiency in project management tools, and prior experience in a similar role, with a track record of contributing to successful project outcomes.
This position carries no supervisory responsibilities, with no team members reporting directly to the incumbent.
Country Summary
Swiss contact Kenya operates as the regional hub for the CESAR region and centralizes program management across Kenya. With over twenty years of experience, the organization has equipped young individuals with tools for success through entrepreneurship, financial inclusion initiatives, market-oriented skills training, and sustainable development programs. Presently, Swiss contact is executing a broad range of projects in key sectors such as Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship, including the Propel initiative, which is dedicated to enhancing youth employability and fostering entrepreneurship in electrical, plumbing, and lift mechanics trades.
General Position Summary
The Project Officer will facilitate the successful execution of the Future Fit Project, aiding in the fulfillment of high-caliber project initiatives centered on digital skills, green skills (with an emphasis on e-mobility), youth entrepreneurship, and employment opportunities. This position will deliver operational, coordination, and technical assistance to guarantee that project deliverables are completed punctually, within designated parameters, and in strict adherence to donor, partner, and organizational standards.
The role demands a self-driven individual with strong analytical skills and an entrepreneurial mindset, coupled with meticulous attention to detail. Candidates should demonstrate the ability to seamlessly integrate project assistance with diverse administrative duties.
This position is situated in Nairobi, Kenya, with regular travel to various field locations, comprising up to 30% of the total work schedule.
Overseeing critical operational functions, the role involves managing key tasks that ensure the organization’s efficiency and productivity. This position demands a meticulous approach to executing responsibilities, including coordinating projects, optimizing workflows, and maintaining high standards of performance. Additionally, the incumbent will be expected to analyze data, identify trends, and implement solutions to enhance overall outcomes. Collaboration with cross-functional teams and adherence to established policies and procedures are essential to achieve organizational objectives. Strong problem-solving abilities, attention to detail, and effective communication skills are required to thrive in this capacity.
We are seeking a skilled professional to oversee the execution of project implementation, ensuring all deliverables are completed within the defined timelines and budget. The ideal candidate will possess a strong background in project management, with expertise in coordinating cross-functional teams, mitigating risks, and maintaining clear communication throughout the process. Responsibilities include developing detailed project plans, monitoring progress, identifying bottlenecks, and implementing corrective actions as needed. Proficiency in project management tools, such as Microsoft Project or Asana, is required, along with excellent organizational and problem-solving abilities. A bachelor’s degree in a related field and prior experience in a similar role are essential.
Facilitate the seamless execution of project initiatives within digital skills and green/e-mobility skills domains, maintaining strict alignment with overarching strategic goals.
Collaborate with Technical and Vocational Education and Training (VET) institutions, private sector partners, and financial institutions to streamline and synchronize project activities.
Support the coordination, planning, and scheduling of training initiatives, workshops, apprenticeship programs, curriculum development sessions, and stakeholder engagements.
Facilitate prompt resolution of action items derived from meetings and field activities.
Develop project concepts, intervention strategies, and reporting mechanisms to enhance project outcomes and ensure comprehensive documentation.
Integrate sustainability and market systems development principles seamlessly into all project activities.
Collaborate with partners to facilitate operational planning, ensure quality assurance, and conduct impact assessments.
We oversee and assess the effectiveness, impact, and performance of programs and initiatives through systematic data collection, analysis, and reporting. This role involves designing and implementing monitoring frameworks, evaluating outcomes against established indicators, and ensuring accountability and learning within the organization. Key responsibilities include tracking progress, identifying trends, and providing evidence-based recommendations to enhance program efficiency and decision-making. The position requires strong analytical skills, proficiency in data management tools, and the ability to translate complex findings into actionable insights for stakeholders.
Partner with the Monitoring, Evaluation, and Learning Specialist to design monitoring tools and measure impact outcomes effectively.
Contribute to ongoing oversight of project operations, deliverables, and performance metrics in accordance with the established Monitoring, Evaluation and Learning (MEL) framework.
Aid in gathering, structuring, and verifying quantitative and qualitative data from partners, service providers, and beneficiaries.
Prepare the necessary data and documentation required for compiling project reports, including monthly, quarterly, and annual submissions.
Document and compile learning outcomes, success narratives, and best practices derived from project implementation for dissemination and reference purposes.
Effective management of relationships with key stakeholders is essential, requiring proactive engagement to understand and address their diverse needs and expectations. This role entails fostering open communication channels, ensuring alignment between stakeholder interests and organizational objectives, and resolving conflicts through negotiation and diplomacy. Strong interpersonal skills, along with the ability to influence and build consensus, are critical to maintaining productive partnerships. Additionally, the position demands a keen understanding of stakeholder priorities, regular progress updates, and the capacity to adapt strategies in response to evolving requirements.
Collaborate with VET institutions—comprising trainers and administrative staff—to advance curriculum modernization initiatives and implement blended learning methodologies.
Engage with private sector stakeholders, including e-mobility enterprises, technology-focused organizations, and financial institutions, to facilitate apprenticeship programs, implement innovative training frameworks, and develop pathways for youth employment.
Collaborate effectively with key ecosystem stakeholders, including industry associations and innovation partners, to ensure seamless coordination and alignment of efforts.
Cultivate and sustain robust partnerships with key project stakeholders, encompassing government entities, private sector collaborators, non-governmental organizations, and community-based groups.
Facilitate seamless interaction and cooperation among project stakeholders to ensure cohesive progress and alignment.
Explore potential avenues for collaboration and innovative initiatives within the Future Fit project.
A bachelor’s degree in a relevant field and a minimum of three years of professional experience in a related discipline are required, along with proficiency in industry-standard software tools. Strong analytical, problem-solving, and communication skills are essential, as the role involves collaborating with cross-functional teams to deliver high-quality solutions. Candidates must demonstrate the ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail and adherence to deadlines. Familiarity with regulatory standards or compliance requirements may also be necessary, depending on the specific responsibilities.
A bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a closely related discipline is required.
Possesses a solid understanding of donor-funded initiatives and results-based project management methodologies.
We seek a candidate with a minimum of two to three years of hands-on experience in advancing development projects, whether within NGOs, the private sector, or related initiatives. This role requires expertise in areas such as youth employment, Technical and Vocational Education and Training (VET), digital skills, green skills, or entrepreneurship programs.
Demonstrates exceptional analytical acumen alongside superior organizational capabilities and the ability to effectively manage multiple tasks simultaneously.
Proficiency in collaborating with Technical and Vocational Education and Training (VET) institutions, private sector stakeholders, or youth-focused programs is strongly preferred.
A professional certification in project management or monitoring and evaluation would be a valuable asset.
Demonstrated expertise in critical competencies and essential skill sets required for success in this role includes the ability to analyze complex information, solve problems efficiently, and adapt swiftly to changing priorities. Proficiency in utilizing relevant software applications, adhering to industry best practices, and maintaining meticulous attention to detail are fundamental requirements. Strong interpersonal skills, including effective communication and collaboration with cross-functional teams, are equally important to foster productive working relationships. Additionally, a commitment to continuous learning and professional development ensures alignment with evolving organizational goals and industry standards.
Exceptional ability to coordinate projects and maintain meticulous organization throughout all stages.
Possesses a solid grasp of methodologies that enhance youth employability, facilitate skills development, and align training programs with market demands.
Proven ability to collaborate seamlessly with a wide range of stakeholders—such as young individuals, educators, corporate partners, and financial organizations—demonstrating strong interpersonal competence.
Proficient in monitoring systems, compiling reports, and managing data effectively.
Fluent proficiency in both written and spoken English, with strong presentation skills, is required; fluency in Swahili is considered an additional asset.
Requires a strong command of MS Office applications; familiarity with digital learning platforms is advantageous.
Demonstrates unwavering integrity, a strong commitment to professionalism, and meticulous attention to detail in all responsibilities and interactions.
Demonstrates strong self-management skills, thriving in fast-paced environments while consistently meeting tight deadlines and juggling competing priorities with precision and efficiency.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
