Reporting directly to the Project Coordinator, this role provides essential support to ensure project objectives are met efficiently. The incumbent will collaborate closely with cross-functional teams to facilitate communication, track progress, and resolve any issues that may arise. Key responsibilities include maintaining accurate project documentation, coordinating meetings, and assisting in the preparation of reports to monitor deliverables and milestones. Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment are required. Proficiency in project management tools and excellent communication abilities are also necessary to succeed in this position.
The position does not involve supervisory responsibilities over other staff members.
Country Summary
Swiss contact Kenya functions as the regional hub for the CESAR region and the central coordination point for programs throughout Kenya. For more than 20 years, Swiss contact has supported youth empowerment initiatives through entrepreneurship, financial inclusion, market-oriented skills training, and sustainable development interventions. Currently, the organization is executing an expansive project portfolio encompassing areas such as Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship. Key initiatives include Propel, which is dedicated to advancing youth skills development, employment opportunities, and entrepreneurship within the electrical, plumbing, and lift mechanics trades.
General Position Summary
The Project Officer will play a key role in executing the Future Fit Project, ensuring the successful delivery of high-quality initiatives in digital skills, green skills (particularly in e-mobility), youth entrepreneurship, and job creation. This position will deliver operational, coordination, and technical assistance to guarantee that project deliverables are completed punctually, within defined parameters, and in full compliance with donor, partner, and organizational standards.
The role demands an individual who demonstrates proactive problem-solving skills, entrepreneurial initiative, and meticulous attention to detail. The successful applicant must skillfully manage project support responsibilities alongside various administrative duties.
This position is located in Nairobi, Kenya, requiring travel to field sites for up to 30% of the duration.
The primary responsibilities of this role include overseeing key operational tasks, ensuring compliance with company policies, and maintaining high standards of performance across all assigned duties. Additionally, the position demands meticulous attention to detail, strong organizational skills, and the ability to manage multiple priorities effectively. Collaborating with cross-functional teams, analyzing data to drive informed decisions, and implementing process improvements will also be critical components of the position. The role requires a proactive approach to problem-solving, exceptional communication abilities, and a commitment to achieving measurable results in a fast-paced environment.
Project execution involves overseeing the deployment and integration of systems, software, or infrastructure to ensure alignment with project specifications and organizational goals. Responsibilities include coordinating with stakeholders, managing timelines, and resolving implementation challenges to facilitate seamless adoption. Candidates must possess expertise in project management methodologies, technical proficiency in relevant tools, and strong problem-solving abilities to deliver successful outcomes. Familiarity with industry best practices and compliance standards is also essential for driving efficient and effective project delivery.
Facilitate the seamless execution of project initiatives within the realms of digital skills and green/e-mobility competencies, ensuring alignment with the overarching strategic goals.
Collaborate with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, and financial entities to facilitate the seamless execution of project activities.
Support the coordination and execution of trainings, workshops, apprenticeships, curriculum development sessions, and stakeholder meetings by assisting in planning, scheduling, and organization.
Ensure all action items generated from meetings and field activities receive prompt follow-up.
Assist in the formulation of project concepts, intervention strategies, and reporting mechanisms.
Facilitate the comprehensive incorporation of sustainability and market systems development principles into all aspects of project execution.
Assist collaborators with operational planning, quality assurance initiatives, and impact evaluations.
We are seeking a Monitoring & Evaluation Specialist to oversee and assess the effectiveness of our programs and initiatives. The ideal candidate will possess strong analytical skills and experience in data collection, analysis, and reporting. Responsibilities include designing and implementing monitoring frameworks, tracking progress against targets, and evaluating program outcomes. The role requires proficiency in statistical software, data visualization tools, and a deep understanding of qualitative and quantitative research methods. Additionally, the candidate must have excellent communication skills to present findings to stakeholders and contribute to strategic decision-making processes.
Partner with the Monitoring, Evaluation, and Learning Specialist to design monitoring tools and measure impact outcomes effectively.
Monitor projects by consistently tracking activities, deliverables, and key metrics in alignment with the established Monitoring, Evaluation, and Learning (MEL) framework.
Support the gathering, structuring, and verification of both quantitative and qualitative data acquired from partners, service providers, and beneficiaries.
Compile necessary data and information for compiling project reports, including monthly, quarterly, and annual deliverables.
Assist in documenting learning outcomes, success narratives, and effective practices derived from implementation efforts.
Skilled in cultivating and maintaining strong relationships with key stakeholders is essential, ensuring alignment and support for organizational objectives. This role demands the ability to effectively communicate updates, address concerns, and negotiate solutions to foster collaboration. A deep understanding of stakeholder needs and priorities is required to influence decisions and secure buy-in. Strong interpersonal and negotiation skills, along with the capacity to manage expectations, are critical for success in this position.
Collaborate with VET institutions, their trainers, and administrators to promote curriculum modernization and the adoption of blended learning methodologies.
Collaborate with private sector stakeholders, including e-mobility companies, technology firms, and financial institutions, to enhance apprenticeship programs, test innovative training frameworks, and develop career pathways for young professionals.
Collaborate effectively with key ecosystem stakeholders, including industry associations and innovation partners, to ensure seamless coordination and alignment of efforts.
Develop and nurture enduring partnerships with key project stakeholders, such as governmental bodies, private sector collaborators, non-governmental organizations, and local community groups.
Facilitate effective communication and collaboration among project partners.
Explore potential partnerships and innovative avenues within the Future Fit project to drive collaborative growth and advancement.
Candidates must possess a minimum of three years of relevant professional experience, along with a Bachelor’s degree in a related field. Proficiency in industry-standard software and tools is essential, as is the ability to work collaboratively within a team environment. Strong analytical, problem-solving, and communication skills are required to effectively execute job responsibilities. Familiarity with project management methodologies and adherence to deadlines are also necessary. Prior experience in a similar role or industry is strongly preferred.
A bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a closely related discipline is required.
Skilled in implementing donor-funded initiatives and applying results-based project management methodologies.
Seeking professionals with two to three years of hands-on experience in advancing development projects, non-governmental organizations, or private sector ventures focused on youth employment, Technical and Vocational Education and Training (VET), digital skills, green skills, or entrepreneurship initiatives.
Able to analyze information effectively, maintain meticulous organization, and manage multiple tasks simultaneously to fulfill project demands.
Proficiency in collaborating with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, or youth-centered programs is strongly preferred.
Professional certification in project management or monitoring and evaluation is highly desirable.
We are seeking a candidate with a robust set of competencies and specialized skills to excel in this role. The ideal applicant should possess strong analytical capabilities, exceptional problem-solving skills, and the ability to manage complex projects with efficiency. Proficiency in data analysis, advanced Excel, and familiarity with project management tools are essential requirements. Additionally, the role demands excellent communication skills, both written and verbal, to effectively collaborate with cross-functional teams and stakeholders. Leadership qualities, adaptability, and a proactive approach to challenges are highly valued. Experience in a similar capacity and a proven track record of delivering measurable results are preferred.
Proven ability to effectively coordinate projects and maintain meticulous organizational standards.
Demonstrates a solid grasp of youth employability, skills enhancement, and market-driven training methodologies.
Proven ability to collaborate seamlessly with a wide range of stakeholders, such as young individuals, training providers, corporate partners, and banking institutions, demonstrating strong interpersonal capabilities.
Proficient in monitoring systems, generating reports, and managing data effectively.
Proficient in both written and spoken English, with exceptional presentation skills; fluency in Swahili is an additional benefit.
Proficiency in Microsoft Office applications is required; familiarity with digital learning platforms is advantageous.
Exhibits unwavering integrity, professionalism, and meticulous attention to detail in all responsibilities.
Demonstrates strong self-management skills and the capacity to perform effectively under tight deadlines and high-pressure situations while juggling competing priorities.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
