Seeking a highly organized and detail-oriented Professional to join our team as a Project Coordinator, responsible for assisting with project planning, tracking progress, and ensuring timely completion of deliverables. The ideal candidate will possess strong communication skills, proficiency in project management tools such as Microsoft Project or Asana, and the ability to collaborate effectively with cross-functional teams. Key responsibilities include managing project documentation, coordinating meetings and resources, and providing regular updates to stakeholders. Additionally, the role requires a bachelor’s degree in a relevant field, at least two years of experience in project coordination or a related role, and a proven track record of meeting deadlines in fast-paced environments.
The position does not involve supervisory responsibilities over other employees.
As an integral part of our international team, this role will contribute to a comprehensive overview of the assigned country, analyzing policy frameworks, economic indicators, and sociocultural dynamics to deliver strategic insights. The position requires fluency in the country’s primary language, a minimum of five years of relevant experience in international relations or a related field, and the ability to synthesize complex data into actionable recommendations for senior leadership. Key responsibilities include conducting thorough country assessments, monitoring geopolitical developments, and collaborating with cross-functional departments to integrate findings into broader organizational strategies. Strong analytical skills, cross-cultural communication proficiency, and a proven track record in policy analysis are essential for success in this dynamic and impactful role.
Swiss contact Kenya functions as the regional headquarters for the CESAR region and the central coordination point for initiatives across Kenya. Over the past twenty years, the organization has fostered youth empowerment through entrepreneurship, enhanced financial inclusion, provided market-aligned skills training, and executed sustainable development programs. Presently, Swiss contact is executing a varied project portfolio encompassing Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship, including the Propel initiative, which is dedicated to advancing youth skills development, employment, and entrepreneurship within the electrical, plumbing, and lift mechanics trades.
General Position Summary
The Project Officer will facilitate the successful execution of the Future Fit Project by assisting in the implementation of high-caliber activities focused on digital skills, green skills—particularly in e-mobility—youth entrepreneurship, and employment opportunities. This position will deliver operational, coordination, and technical assistance to guarantee that project deliverables are completed punctually, within defined parameters, and in strict adherence to donor, partner, and organizational mandates.
The role demands an individual who demonstrates proactive problem-solving, entrepreneurial initiative, and meticulous attention to detail. The successful applicant must adeptly manage project assistance alongside diverse administrative responsibilities.
This position is situated in Nairobi, Kenya, and requires travel to field locations for up to 30% of the duration.
Develops and executes core job functions with a focus on key performance outcomes. Oversees critical operational tasks to ensure alignment with organizational objectives. Implements strategies to enhance efficiency and productivity within the assigned scope. Collaborates with cross-functional teams to achieve departmental and company-wide goals. Maintains compliance with industry standards, regulations, and internal policies. Identifies opportunities for process improvements and innovation to drive sustainable growth.
We are seeking a skilled professional to oversee and execute the seamless implementation of our project initiatives. The successful candidate will collaborate closely with cross-functional teams to ensure timely delivery, adherence to specifications, and alignment with organizational objectives. Responsibilities include coordinating resources, managing timelines, and mitigating risks to achieve project milestones efficiently. Strong problem-solving abilities, exceptional organizational skills, and proficiency in project management tools are essential. Experience in driving end-to-end project execution from initiation to completion is highly preferred.
Support the daily execution of project activities within digital skills and green/e-mobility skills domains, ensuring alignment with overarching strategic objectives.
Collaborate closely with Technical and Vocational Education and Training (VET) institutions, private sector entities, and financial institutions to synchronize project activities effectively.
Assist with the coordination, planning, and scheduling of various educational initiatives, including training programs, workshops, apprenticeships, curriculum development sessions, and stakeholder meetings.
Ensure prompt execution of follow-ups on action items generated during meetings and field activities.
Assist in formulating project concepts, designing intervention strategies, and preparing comprehensive reports.
Foster the incorporation of sustainability and market systems development principles throughout all project activities.
Collaborate with partners to develop operational plans, ensure quality assurance, and conduct impact assessments.
We oversee the systematic collection, analysis, and interpretation of data to assess program performance, ensuring accountability and driving evidence-based decision-making. Our role involves tracking progress toward established goals, identifying trends, and evaluating the effectiveness of interventions. You will design and implement monitoring frameworks, conduct regular evaluations, and generate reports to inform stakeholders. Strong analytical skills, proficiency in data management tools, and the ability to communicate findings clearly are essential. Experience in developing key performance indicators (KPIs) and applying evaluation methodologies is required. Proficiency in statistical software and a keen attention to detail are also necessary to ensure accurate and actionable insights.
Partner with the Monitoring, Evaluation, and Learning Specialist to design monitoring instruments and systematically measure and document impact results.
Monitor projects by tracking ongoing activities, deliverables, and performance metrics in alignment with the established Monitoring, Evaluation, and Learning (MEL) framework.
Assist in gathering, structuring, and verifying both quantitative and qualitative data from partners, service providers, and beneficiaries.
Compilation and assembly of data inputs are required for the generation of project reports on a monthly, quarterly, and annual basis.
Document and compile learning outcomes, success narratives, and exemplary practices resulting from implementation efforts to ensure comprehensive documentation.
We are seeking a skilled professional to oversee and nurture relationships with key stakeholders, ensuring alignment with organizational objectives and fostering collaborative partnerships. The ideal candidate will liaise between internal teams, external partners, and leadership to facilitate effective communication, resolve conflicts, and drive consensus on strategic initiatives. Proficiency in identifying stakeholder needs, managing expectations, and delivering tailored solutions is essential, along with strong interpersonal and negotiation skills to maintain productive engagements. Experience in cross-functional coordination and a track record of building trust with diverse groups are highly valued.
Collaborate with Technical and Vocational Education and Training (VET) institutions, their trainers, and administrative staff to enhance curriculum development and promote the adoption of blended learning methodologies.
Collaborate with private sector stakeholders, including e-mobility companies, digital enterprises, and financial institutions, to facilitate apprenticeships, implement pilot training programs, and establish pathways to youth employment.
Establish and maintain collaborative relationships with key stakeholders, including industry associations and innovation partners, to ensure cohesive ecosystem engagement.
Cultivate and sustain robust partnerships with key project stakeholders, such as governmental bodies, private sector collaborators, non-governmental organizations, and local community groups.
Facilitate effective communication and collaboration among project partners to ensure alignment and shared understanding throughout the project lifecycle.
Explore potential partnerships and innovative avenues within the Future Fit project to foster growth and advancement.
Applicants must possess a Bachelor’s degree in a relevant field, complemented by a minimum of three years of hands-on experience in a similar role. Proficiency in industry-standard software and tools is essential, along with strong analytical and problem-solving capabilities. Candidates should demonstrate excellent communication skills and the ability to work effectively within a team. Prior experience in project management or leadership is highly advantageous. Additionally, familiarity with compliance standards and regulatory requirements is required.
A bachelor’s degree in fields such as Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a related discipline is required.
Proficient in executing donor-funded initiatives and implementing results-based project management methodologies.
We seek candidates with two to three years of professional experience in development project support, specifically within nongovernmental organizations or private sector initiatives focused on youth employment, technical and vocational education and training (VET), digital skills, green skills, or entrepreneurship programs.
Demonstrated ability to analyze complex information, maintain meticulous organization, and efficiently manage multiple project tasks concurrently.
Proficiency in collaborating with Technical and Vocational Education and Training (VET) institutions, private-sector stakeholders, or youth-focused programs is strongly preferred.
Professional certification in project management or monitoring and evaluation is highly beneficial.
Proven expertise in critical thinking, problem-solving, and analytical reasoning is essential for success in this role. Strong communication abilities, both written and verbal, are required to articulate ideas effectively and collaborate with cross-functional teams. Proficiency in relevant software, tools, or methodologies is necessary to perform job duties efficiently. Demonstrated leadership qualities and the capacity to manage multiple priorities under pressure are highly valued. Additionally, a commitment to continuous learning and adaptability in dynamic environments is expected.
Proven ability to effectively manage projects and maintain meticulous organizational standards.
Possesses a solid grasp of strategies for enhancing youth employability, fostering skills development, and implementing market-aligned training methodologies.
Demonstrates exceptional interpersonal abilities, enabling productive collaboration with a wide range of stakeholders, including young individuals, educators, corporate partners, and banking institutions.
Proficient in monitoring systems, generating detailed reports, and managing data effectively.
The candidate must possess exceptional written and verbal proficiency in English, with Swahili fluency serving as a valuable additional skill. Additionally, strong presentation capabilities are essential.
Strong competency in Microsoft Office applications is required; familiarity with digital learning platforms would be considered advantageous.
Maintains a high standard of integrity, professionalism, and meticulous attention to detail in all responsibilities.
Demonstrated proficiency in managing demanding workloads, working autonomously, and delivering results within strict time constraints while balancing competing priorities effectively.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
