Reporting directly to the Project Coordinator, this role involves close collaboration to ensure seamless project execution. Key responsibilities include tracking project milestones, managing deliverables, and facilitating communication among team members. The position requires strong organizational skills, meticulous attention to detail, and the ability to work efficiently under tight deadlines. Additionally, it demands proficiency in project management tools and a proactive approach to problem-solving. Candidates must possess excellent written and verbal communication abilities to liaise between stakeholders and maintain alignment with project goals.
The position does not involve supervisory responsibilities over any staff members.
We provide a comprehensive overview of the country, highlighting key information such as its geographic location, economic indicators, cultural heritage, political landscape, and major industries. The summary includes data on population demographics, official languages, and historical context to offer a well-rounded perspective. Additionally, it covers trade relations, infrastructure development, and any notable challenges or opportunities within the region. This detailed analysis serves as a valuable resource for researchers, policymakers, and investors seeking to understand the nation’s strengths and potential areas for collaboration or improvement.
Swiss contact Kenya operates as the regional headquarters for the CESAR region and serves as the central hub for program implementation across Kenya. With a legacy spanning more than two decades, the organization has been instrumental in fostering youth empowerment through entrepreneurship, financial inclusion initiatives, market-oriented skills training, and sustainable development projects. Presently, Swiss contact is executing an extensive range of initiatives covering Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship, including the Propel initiative, which is dedicated to enhancing youth skills development, employment opportunities, and entrepreneurship in the electrical, plumbing, and lift mechanics sectors.
General Position Summary
The Project Officer will play a key role in driving the successful execution of the Future Fit Project, ensuring the seamless delivery of high-caliber project initiatives in digital skills, green skills (particularly in e-mobility), youth entrepreneurship, and employment. This position will furnish operational, coordination, and technical assistance to guarantee that project deliverables are met punctually, adhere to defined parameters, and comply with donor, partner, and organizational mandates.
The role demands an independent, analytical professional with a strong entrepreneurial mindset and meticulous attention to detail. Candidates should excel at managing project-related responsibilities alongside general administrative duties with efficiency and precision.
This position is located in Nairobi, Kenya, with a requirement to travel to various field sites for up to 30% of the duration of employment.
Oversee the primary duties and obligations of the position, ensuring alignment with organizational goals and maintaining high-performance standards. Execute core tasks with precision, including [specific responsibilities, e.g., project management, data analysis, or team leadership], while adhering to established policies and procedures. Collaborate with cross-functional teams to facilitate seamless workflows, address operational challenges, and contribute to strategic initiatives. Monitor progress, evaluate outcomes, and implement continuous improvements to enhance efficiency and productivity. Ensure compliance with industry regulations, safety protocols, and ethical guidelines to uphold organizational integrity and reputation. Demonstrate adaptability in dynamic environments, prioritizing tasks effectively to meet deadlines and deliver measurable results.
We are currently seeking a skilled professional to spearhead project implementation initiatives. The successful candidate will be responsible for overseeing the execution of strategic plans, ensuring alignment with organizational objectives and timelines. Key tasks include coordinating cross-functional teams, managing resources effectively, and mitigating potential risks throughout the project lifecycle. Proficiency in project management methodologies, exceptional communication skills, and a proven track record of delivering results within deadlines are essential requirements. Additionally, the ideal candidate will demonstrate strong problem-solving abilities and adaptability in dynamic environments.
Facilitate the seamless execution of project initiatives in the domains of digital skills and green/e-mobility skills, ensuring adherence to strategic objectives throughout daily operations.
Collaborate with Technical and Vocational Education and Training (VET) institutions, private sector partners, and financial institutions to facilitate seamless project coordination.
Support the coordination and arrangement of trainings, workshops, apprenticeships, curriculum development sessions, and stakeholder meetings by assisting in planning, scheduling, and organizing these events.
Ensure all action items stemming from meetings and field activities are addressed promptly and efficiently.
Assist in the formulation of project concepts, intervention strategies, and reporting mechanisms.
Integrate sustainability and market systems development principles comprehensively into all project activities to ensure alignment and effectiveness.
Collaborate with partners to develop operational plans, ensure quality assurance, and conduct impact assessments.
The incumbent will be responsible for overseeing the monitoring and evaluation of programs and initiatives to ensure their effectiveness, efficiency, and alignment with organizational objectives. Key duties include collecting, analyzing, and interpreting data to assess performance, identify trends, and measure impact, as well as preparing comprehensive reports and recommendations for stakeholders. Proficiency in data management tools, statistical analysis, and reporting software is required, along with strong analytical, problem-solving, and communication skills. Experience in designing and implementing monitoring frameworks, conducting evaluations, and providing actionable insights is essential. The role demands meticulous attention to detail, the ability to work independently, and a commitment to evidence-based decision-making.
Work closely with the Monitoring, Evaluation, and Learning (MEL) Specialist to design monitoring tools and measure impact results.
Support the ongoing surveillance of project operations, deliverables, and performance metrics, ensuring alignment with the established Monitoring, Evaluation, and Learning (MEL) framework.
Provide support in gathering, structuring, and verifying quantitative and qualitative data obtained from partners, service providers, and beneficiaries.
Compile data necessary for compiling project reports, including monthly, quarterly, and annual submissions.
Compile and maintain comprehensive documentation capturing learning outcomes, success narratives, and best practices derived from implementation efforts.
Skilled in cultivating and sustaining robust relationships with stakeholders is essential, ensuring their needs and expectations are consistently addressed. The role demands expertise in communication strategies to effectively convey updates, gather feedback, and align objectives across diverse groups. Proficiency in negotiation and conflict resolution is required to mediate differing perspectives and foster collaborative decision-making. A deep understanding of stakeholder priorities and the ability to prioritize initiatives accordingly are critical to driving project success and maintaining trust. Strong organizational and time-management skills are necessary to balance competing demands and meet deadlines without compromising quality.
Collaborate with VET institutions—comprising trainers and administrators—to advance curriculum modernization and implement blended learning methodologies.
Collaborate with private-sector stakeholders, including e-mobility enterprises, technology companies, and financial institutions, to facilitate apprenticeships, validate innovative training frameworks, and enhance pathways for youth employment.
Foster collaboration with key ecosystem stakeholders, including industry associations and innovation partners, to ensure seamless alignment and synergy.
Foster and sustain robust partnerships with key project stakeholders, such as governmental bodies, private sector collaborators, non-governmental organizations, and local community groups.
Facilitate seamless communication and foster productive collaboration among project partners to ensure alignment and shared understanding throughout the initiative.
Explore and cultivate potential collaborations and innovative initiatives aligned with the Future Fit project.
• Bachelor’s degree in a relevant field or an equivalent combination of education and experience is required.
• A minimum of 3–5 years of professional experience in the industry, demonstrating competence and growth, is essential.
• Proficiency in industry-standard software and tools, along with a solid grasp of technical methodologies, is necessary.
• Exceptional analytical, problem-solving, and communication skills are imperative to excel in this role.
• Demonstrated leadership or project management experience is highly desirable.
• Commitment to continuous learning and adaptability to evolving technologies and practices is expected.
A relevant bachelor’s degree in fields such as Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a related discipline is required.
Proven experience with donor-funded initiatives and results-based project management methodologies is required.
Seeking candidates with a minimum of two to three years of professional experience in the facilitation of development initiatives, whether within NGOs, the private sector, or related projects focused on youth employment, technical and vocational education and training (VET), digital skills, green skills, or entrepreneurship programs.
Effective analytical, organizational, and multitasking abilities are required to manage project responsibilities efficiently.
Professional experience collaborating with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, or youth-focused programs is particularly advantageous.
Professional certifications in project management or monitoring and evaluation represent an additional asset for consideration.
Proven expertise in strategic planning, project management, and cross-functional collaboration is essential, along with strong analytical and problem-solving capabilities. Exceptional communication and interpersonal skills are required to engage stakeholders at all levels, while proficiency in data analysis and reporting tools is highly desirable. Leadership qualities, including the ability to inspire teams and drive results, are critical, along with adaptability in dynamic environments. Familiarity with industry-specific regulations and compliance standards is a must, and advanced organizational skills ensure efficient prioritization of tasks. A commitment to continuous learning and innovation further enhances performance in this role.
Demonstrates exceptional abilities in managing projects and maintaining high levels of organization.
Good understanding of youth employability, skills development, and marketlinked training approaches.
Proven ability to collaborate seamlessly with a wide range of stakeholders—including young individuals, educators, corporate partners, and banking institutions—demonstrating strong interpersonal and relationship-building capabilities.
Requires a solid foundation in monitoring, reporting, and data management, ensuring accuracy, efficiency, and consistency in handling organizational information.
Proficient in both written and spoken English, with exceptional communication and presentation skills; fluency in Swahili is considered an additional benefit.
A strong command of MS Office applications is essential, and familiarity with digital learning platforms would be considered advantageous.
A strong commitment to ethical standards, professional excellence, and meticulous accuracy is essential.
Proficient in managing tasks autonomously and thriving in high-pressure environments, consistently delivering results within established deadlines while effectively balancing competing priorities.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
