Reporting directly to the Project Coordinator, this role involves close collaboration to ensure project objectives are met efficiently. The incumbent will provide essential support in coordinating project activities, maintaining documentation, and facilitating communication among team members. Key responsibilities include tracking project milestones, assisting with resource allocation, and helping to resolve any operational challenges that may arise. Strong organizational skills and attention to detail are critical, as is the ability to work effectively in a fast-paced environment. Proficiency in project management tools and prior experience in a similar role are highly desirable.
No subordinates are directly supervised or managed by this position.
We are seeking a highly motivated professional to support comprehensive research and analysis of Country Summary profiles. The successful candidate will possess expertise in gathering, evaluating, and synthesizing key economic, political, and social indicators to provide accurate and insightful assessments. Responsibilities include compiling data from diverse sources, conducting thorough trend analyses, and delivering concise, well-supported reports on country-specific developments. The ideal applicant will have a strong academic background in international relations, economics, or a related discipline, along with proficiency in data interpretation and report writing. Proficiency in multiple languages and prior experience in geopolitical or market research is highly desirable. Additionally, the role requires meticulous attention to detail, strong organizational skills, and the ability to work under tight deadlines while maintaining rigorous analytical standards.
Swiss contact Kenya functions as the regional hub for the CESAR region and the central coordination point for programs in Kenya, with a legacy of over twenty years in fostering youth empowerment through entrepreneurship, financial inclusion, market-oriented skills training, and sustainable development initiatives. Currently, the organization is executing a broad range of projects across key sectors such as Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship, notably including Propel—a flagship initiative dedicated to enhancing youth skills development, employment prospects, and entrepreneurship in specialized trades like electrical, plumbing, and lift mechanics.
General Position Summary
The Project Officer will facilitate the successful execution of the Future Fit Project, ensuring the timely delivery of high-caliber project activities in digital skills, green skills (with an emphasis on e-mobility), youth entrepreneurship, and employment initiatives. This position will deliver operational, coordination, and technical assistance to guarantee that project deliverables are completed within the specified timeline, parameters, and compliance standards set by donors, partners, and the organization.
The role demands a proactive professional with strong critical thinking skills and an entrepreneurial mindset, coupled with meticulous attention to detail. The successful applicant must adeptly manage project support alongside a variety of administrative responsibilities.
This position is based in Nairobi, Kenya, with a requirement to travel to field locations for up to 30% of the time.
Oversee the execution of key operational duties as outlined in the job scope, ensuring alignment with organizational objectives. Develop and implement strategic initiatives to enhance productivity and efficiency across departments. Monitor team performance and provide constructive feedback to foster professional growth and development. Collaborate with cross-functional teams to streamline processes and resolve operational challenges. Ensure compliance with company policies, industry regulations, and quality standards at all times. Analyze performance metrics and generate reports to inform data-driven decision-making. Maintain open and transparent communication channels with stakeholders to address concerns and facilitate seamless workflows.
The successful candidate will oversee the full lifecycle of project implementation, ensuring timely delivery within budget constraints and adherence to quality standards. Responsibilities include coordinating cross-functional teams, managing stakeholder expectations, and mitigating risks throughout the project phases. Strong leadership, exceptional organizational skills, and proficiency in project management tools are essential. Prior experience in delivering complex projects and a track record of meeting deadlines are required. Familiarity with industry-specific regulations and best practices is preferred.
Facilitate the ongoing execution of project initiatives in digital skills and green/e-mobility skills domains, ensuring full alignment with established strategic goals.
Collaborate in managing project activities in conjunction with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, and financial organizations.
Assist with the planning, scheduling, and coordination of training sessions, workshops, apprenticeships, curriculum development meetings, and stakeholder engagements.
Ensure all action items derived from meetings and field activities receive prompt and diligent follow-up.
Develop project concepts, intervention strategies, and reporting materials as part of the team’s efforts.
Facilitate the incorporation of sustainability and market systems development principles throughout all project activities.
Collaborate with partners to develop operational plans, ensure quality assurance, and conduct impact assessments.
Responsible for overseeing and assessing programs, initiatives, or organizational performance through systematic data collection, analysis, and reporting. Develops and implements frameworks to track progress against established indicators, ensuring alignment with strategic objectives. Conducts regular evaluations to measure effectiveness, identify gaps, and recommend improvements. Collaborates with stakeholders to gather insights, validate findings, and facilitate evidence-based decision-making. Maintains accurate records, prepares detailed reports, and communicates key metrics to leadership and relevant parties. Requires proficiency in data analysis tools, strong analytical skills, and the ability to interpret complex information.
Work collaboratively with the Monitoring, Evaluation, and Learning Specialist to create and implement monitoring tools while systematically tracking impact outcomes.
Monitor the ongoing progress of project activities, outputs, and indicators in strict adherence to the project’s Monitoring, Evaluation, and Learning (MEL) framework.
Collaborate with partners, service providers, and beneficiaries to gather, structure, and verify quantitative and qualitative data.
Compile data and documentation required for generating project reports on a monthly, quarterly, and annual basis.
Document the learning outcomes, success stories, and effective practices derived from implementation efforts to create comprehensive support materials.
As an experienced professional in stakeholder engagement, you will be responsible for cultivating and maintaining strong relationships with key stakeholders, ensuring their needs and expectations are met through clear communication and strategic alignment. Your role will involve identifying critical stakeholders, assessing their influence and interests, and developing tailored engagement plans to foster collaboration and mitigate potential risks. You will act as a liaison between stakeholders and internal teams, facilitating transparent dialogue and aligning objectives to drive project success. Additionally, you will monitor stakeholder satisfaction, address concerns promptly, and provide regular updates to ensure trust and accountability are upheld throughout the engagement process.
Collaborate with VET institutions—specifically trainers and administrators—to advance curriculum modernization and the adoption of blended learning strategies.
Collaborate with private sector stakeholders—including mobility enterprises, technology-based businesses, and financial institutions—to facilitate apprenticeships, test innovative training frameworks, and establish pathways for youth employment.
Collaborate effectively with key players in the ecosystem, including industry associations and innovation partners, to ensure seamless coordination.
Develop and nurture robust partnerships with key project stakeholders, such as governmental bodies, private sector collaborators, non-governmental organizations, and local community groups.
Facilitate seamless communication and foster collaborative efforts among project stakeholders to ensure alignment and synergy.
Explore potential collaborations and innovative avenues within the Future Fit initiative to foster strategic alliances and groundbreaking advancements.
Bachelor’s degree in business administration, finance, accounting, or a related field is required. A minimum of five years of progressive experience in financial management, budgeting, or accounting is essential. Proficiency in financial software such as QuickBooks, SAP, or Oracle is necessary. Strong analytical and problem-solving skills are mandatory. Effective communication and interpersonal abilities are crucial for collaboration with stakeholders. Demonstrated experience in financial reporting, compliance, and strategic planning is preferred.
A relevant bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a comparable discipline is required.
Experience with donor-funded initiatives and results-driven project management methodologies is required.
Seeking candidates with two to three years of hands-on experience in facilitating development projects, NGOs, or private sector initiatives focused on youth employment, technical and vocational education and training (VET), digital skills, green skills, or entrepreneurship programs.
Proven ability to analyze complex situations, manage multiple priorities efficiently, and maintain strong organizational skills to effectively balance project responsibilities.
Proficiency in collaborating with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, or youth-focused programs is strongly preferred.
Having a professional certification in project management or monitoring and evaluation is beneficial.
Proven expertise in strategic planning, problem-solving, and decision-making is essential. Strong proficiency in communication, both written and verbal, is required to effectively collaborate with stakeholders and convey complex ideas. Demonstrating adaptability and resilience in dynamic environments is crucial. Leadership capabilities, including team motivation and conflict resolution, are highly valued. A commitment to continuous learning and professional development is expected. Technical skills relevant to the role, such as data analysis or software proficiency, may be necessary.
Exceptional ability to coordinate projects efficiently and maintain meticulous organizational discipline.
A solid grasp of youth employability, skills development, and market-aligned training methodologies is required.
Demonstrates strong interpersonal abilities, fostering productive collaboration with a wide range of stakeholders—such as young individuals, educators, corporate partners, and banking institutions.
Proficient in monitoring systems, generating reports, and managing data effectively.
Proficient in both written and spoken English, with exceptional presentation skills, while Swahili fluency serves as an additional benefit.
A strong command of MS Office applications is essential, and familiarity with digital learning platforms would be advantageous.
Maintains the utmost standards of integrity, professionalism, and meticulous attention to detail in all responsibilities.
Ability to thrive in fast-paced environments, managing multiple tasks efficiently while meeting strict deadlines and working autonomously.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
