We are seeking a motivated individual to join our team as a [Job Title], responsible for [key responsibility 1], [key responsibility 2], and [key responsibility 3]. The ideal candidate will possess [required skill/experience 1], [required skill/experience 2], and [required skill/experience 3], with a proven ability to [specific competency]. This role requires strong [soft skill, e.g., communication, problem-solving] and hands-on experience in [industry-specific tool or process]. Additionally, the candidate should demonstrate expertise in [specific task or responsibility] while maintaining a collaborative approach to [team or project-related area]. Proficiency in [software/tool] and familiarity with [industry standard or regulation] are essential for success in this position.
The Senior Grants and Compliance Officer at DREAM will facilitate the seamless administration and monitoring of the DREAM Grant and its Sub-grants, a program supported by the Mastercard Foundation. In this capacity, the role will deliver operational and technical assistance to the Senior Manager, Pan Africa, in managing the complete lifecycle of the DREAM Award while ensuring strict compliance with contractual, legal, donor, and financial standards. Responsibilities encompass grant reporting, budget oversight, subgrantee management, and leading audit preparations to uphold accountability and transparency throughout the process.
The primary duties involve overseeing and managing multiple projects simultaneously, ensuring strict adherence to deadlines while maintaining high-quality standards. Key responsibilities include coordinating with cross-functional teams to align on objectives, conducting thorough reviews of deliverables, and implementing process improvements to enhance efficiency. Additionally, this role requires identifying potential risks, developing mitigation strategies, and providing regular progress reports to stakeholders. Strong leadership, exceptional organizational skills, and the ability to work under pressure are essential for success in this position.
RIO Sub-Award Management and Administration encompasses oversight and facilitation of sub-award processes, ensuring compliance with regulatory frameworks and institutional policies. This role involves coordinating with multiple stakeholders to administer sub-awards, monitoring financial and programmatic performance, and ensuring timely and accurate reporting. Key responsibilities include negotiating sub-award terms, managing post-award activities, and maintaining meticulous documentation to support audits and evaluations. Candidates must possess strong organizational skills, attention to detail, and proficiency in financial management systems. Experience with federal grant compliance and familiarity with Uniform Guidance are essential requirements for this position.
Oversee and guide the complete sub-grant process, encompassing RFA’s, pre- and post-award evaluations, contract development, and the finalization of close-out procedures.
Processes sub-grantee cash disbursements while verifying that financial requests comply with the terms outlined in approved sub-agreements and budgets.
Overseeing donor compliance and mitigating associated risks represents a critical operational function. This role demands rigorous adherence to regulatory frameworks, meticulous monitoring of donor transactions, and proactive identification of potential compliance risks. Responsibilities include conducting thorough due diligence, ensuring alignment with internal policies and external mandates, and implementing measures to safeguard organizational integrity. The ideal candidate will possess a strong background in compliance or risk management, demonstrate analytical precision, and exhibit a commitment to upholding ethical standards in all donor-related activities.
Ensure strict compliance of all sub-award documentation and activity execution with donor-established regulations and guidelines.
Identify, document, and evaluate potential compliance risks, collaborating with stakeholders to design and execute effective mitigation strategies.
Conduct thorough evaluations of financial and narrative reports submitted by sub-grantees to ensure they meet accuracy standards and align with established compliance frameworks.
Integrate lessons learned, audit recommendations, compliance reviews, and proven best practices into ongoing and future grants management processes while disseminating critical insights to enhance institutional learning.
Capacity Building & RIO Support: We provide dedicated assistance in strengthening organizational frameworks and enhancing the effectiveness of Remote Learning Operations (RIO), ensuring sustainable growth and operational excellence through targeted capacity-building initiatives and streamlined RIO support mechanisms.
Develop and lead bespoke training initiatives for partners, focusing on financial management, reporting standards, and regulatory compliance.
Perform routine site visits and random inspections to assess the performance of sub-grantees and the effectiveness of internal control systems.
Perform organizational capacity assessments (OAS) for prospective sub-grantees before disbursing funds to ensure alignment with eligibility and compliance standards.
Ensure meticulous audit readiness and maintain precise, organized records to facilitate seamless compliance with regulatory standards and internal policies.
Ensure the integrity and functionality of grant management information systems while overseeing the precise organization and storage of all contractual documents, reports, and correspondence.
To bolster internal controls, ensuring sustained audit readiness is essential. This role involves coordinating and facilitating both internal and external audit processes for sub-grantees, providing necessary support throughout.
Tracking and reporting duties include compiling data, analyzing performance metrics, conducting audits, and ensuring all records are accurate and up to date. Your responsibilities will involve documenting processes, generating detailed reports, and maintaining transparent documentation for compliance and decision-making purposes. Attention to detail and adherence to regulatory standards are essential to this role.
Design and oversee a unified reporting framework to track donor deliverables and program milestones efficiently.
Track advancement on grant and subgrant deliverables, proactively detecting any potential delays or risks and facilitating corrective measures as needed.
Provide leadership to the team while collaborating across various departments to ensure seamless operational support and alignment with organizational objectives.
Supervise, mentor, and enhance the capabilities of junior grants staff while instructing program teams on grants management best practices, compliance policies, and established procedures.
Collaborate closely with finance teams to revise proposed grant budgets, verify precise expense tracking, and oversee expenditures in comparison to approved allocations to mitigate the risk of overspending.
This job description serves to define the overall scope and accountability level associated with the position. Responsibilities and priorities may be modified in alignment with program objectives, donor stipulations, and team dynamics, as long as they remain aligned with the role’s core purpose and required expertise.
Seeking a candidate with a bachelor’s degree in a relevant field or equivalent professional experience, demonstrating strong analytical and problem-solving skills. Proficiency in data analysis, project management, and industry-specific software is essential. Exceptional written and verbal communication abilities, coupled with a collaborative mindset, are required to thrive in this role. Familiarity with regulatory standards and best practices, along with a commitment to continuous learning, will be advantageous. Prior experience in a similar position or a proven track record of delivering measurable results is preferred.
A Bachelor’s degree in Accounting, Finance, or Business Administration is required; possession of a Master’s degree is advantageous.
A professional accounting qualification, such as CPA(K) or ARCA, is essential, with a preference for active membership in IC PAK.
A minimum of five to seven years of progressive experience in grant management or compliance, preferably within an international NGO environment, is required.
Essential is a proven track record of engaging major institutional donors, along with a deep understanding of their priorities and giving patterns.
Demonstrated expertise in managing the complete sub-granting process, encompassing Requests for Applications (RFA’s), thorough due diligence evaluations, comprehensive risk assessments, and ongoing monitoring of sub-recipients.
Financial Expertise: Demonstrates strong capabilities in budget formulation, tracking, and financial reporting, with a focus on staff salary distribution and the management of cost-sharing arrangements.
Demonstrates expertise in recognizing compliance risks, performing thorough audits, and upholding adherence to internal policies as well as donor-mandated requirements.
Strong written communication abilities are essential for preparing reports, while interpersonal skills are necessary to effectively train staff on compliance-related matters.
Technical Proficiencies: Demonstrates advanced proficiency in Microsoft Office Suite, with a particular emphasis on Excel, along with expertise in specialized accounting or grant management software.
Skilled in organizing and managing both internal and external audit preparations and coordination.
Proficient in English with fluency, and additional proficiency in French is considered advantageous.
Possesses exceptional organizational abilities, demonstrating meticulous attention to detail and a steadfast commitment to accuracy in all tasks.
Demonstrates exceptional proficiency in both written and verbal communication.
Collaborates effectively with a wide range of stakeholders from diverse backgrounds and professional domains.
go to method of application
To submit your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
5 - 7 years
