We are seeking a highly motivated individual to join our team in the capacity of [Job Title]. In this position, you will be responsible for overseeing and executing key operational tasks, including [specific responsibility 1], [specific responsibility 2], and [specific responsibility 3]. The ideal candidate will possess a proven track record in [required skill 1], [required skill 2], and [required skill 3], along with at least [X years] of relevant experience in [industry/field]. Proficiency in [specific tool/software] and strong analytical abilities are essential for success in this role. Additionally, the candidate must demonstrate exceptional organizational skills, attention to detail, and the capacity to work collaboratively within a dynamic team environment. This position offers opportunities for professional growth and development within a forward-thinking organization.
The Senior Grants and Compliance Officer at DREAM will facilitate the seamless administration and oversight of the DREAM Grant and its associated Sub-grants, a program supported by the Mastercard Foundation. This position offers operational and technical assistance to the DREAM Senior Manager, Pan Africa, in managing the complete lifecycle of the DREAM Award while ensuring strict compliance with contractual, legal, donor, and financial mandates. Responsibilities encompass grant reporting, budget tracking, subgrantee supervision, and leading audit preparations to uphold transparency and accountability.
We are seeking a highly motivated and experienced professional to oversee and execute core operational duties, ensuring seamless workflow and adherence to established standards. The ideal candidate will be responsible for managing key processes, collaborating with cross-functional teams, and maintaining high levels of efficiency and productivity. This role demands a keen attention to detail, strong problem-solving abilities, and the capacity to prioritize tasks effectively in a dynamic environment. Additionally, the position requires familiarity with relevant industry regulations, compliance protocols, and best practices to uphold organizational integrity and performance.
RIO Sub-Award Management & Administration encompasses the oversight and coordination of sub-award agreements stemming from prime awards, ensuring compliance with regulatory standards, sponsor requirements, and institutional policies throughout the award lifecycle. This role involves the meticulous administration of sub-award budgets, reporting obligations, and financial reconciliations, as well as the facilitation of communication between the prime awardee, sub-recipients, and relevant stakeholders. Key responsibilities include negotiating terms, monitoring performance, and ensuring timely and accurate disbursement of funds while maintaining rigorous documentation and audit readiness. Proficiency in federal regulations, such as Uniform Guidance (2 CFR 200), and experience with sponsored research administration are essential, along with strong analytical, organizational, and interpersonal skills to navigate complex compliance landscapes and foster collaborative partnerships.
Direct oversight of the entire sub-grant lifecycle is required, encompassing the development and issuance of Requests for Applications (RFA’s), conducting thorough pre- and post-award evaluations, drafting formal agreements, and executing comprehensive close-out procedures.
Process sub-grantee cash disbursements while verifying that financial requests comply with the terms outlined in approved sub-agreements and budgets.
Ensure adherence to regulatory standards and mitigate potential risks through comprehensive donor compliance and risk management protocols, safeguarding organizational integrity and donor trust.
Ensure strict compliance of all sub-award documentation and activity execution with donor-established regulations and guidelines.
Identify, document, and evaluate compliance risks in collaboration with stakeholders, while also developing and executing effective mitigation strategies to address them.
Conduct thorough examinations of financial and narrative reports submitted by sub-grantees to ensure they are accurate and fully compliant with established frameworks.
Incorporate lessons learned, audit recommendations, compliance reviews, and best practices into current and upcoming grants management procedures, while disseminating critical insights to facilitate institutional knowledge sharing.
Capacity Building & RLO Support:
Develop and deliver tailored training initiatives for partners, focusing on financial management, reporting protocols, and regulatory compliance.
Perform routine site inspections and random audits to assess the effectiveness of sub-grantee performance and internal control measures.
Perform organizational capacity assessments (OAS) to evaluate the suitability of prospective sub-grantees before disbursing funding.
Audit Readiness and Record Keeping: Ensure all financial records, transactions, and supporting documentation are meticulously organized, accurate, and readily accessible to facilitate seamless audits. Maintain strict adherence to regulatory standards and internal policies to uphold compliance. Prepare and review audit schedules, coordinate with auditors, and promptly address any findings or discrepancies. Additionally, implement robust record-keeping systems to track changes, approvals, and historical data for transparency and accountability.
Oversee robust grant management information systems while ensuring meticulous organization and accurate documentation of all contractual materials, reports, and correspondence.
Enhance internal control systems to maintain consistent audit preparedness across all operations. Facilitate seamless collaboration and provide robust assistance during internal and external audit engagements for sub-grantees.
Oversee the documentation and monitoring processes, ensuring accurate recording and systematic tracking of relevant data and activities. Maintain meticulous records to facilitate efficient reporting and compliance with established protocols.
Develop and oversee a unified reporting framework to accurately track and document donor deliverables as well as program milestones.
Track advancement toward grant and subgrant milestones, proactively pinpointing any potential delays or risks and organizing necessary corrective measures.
Demonstrates leadership in guiding teams while collaborating effectively across diverse departments to ensure cohesive project execution and alignment with organizational objectives.
Experienced professionals will provide leadership, mentorship, and skill development to junior grants staff, alongside delivering comprehensive training to program teams on grants management, compliance policies, and established procedures.
Collaborate closely with finance teams to refine proposed grant budgets, uphold precise expense tracking, and oversee expenditures in alignment with approved allocations to mitigate the risk of overspending.
This job description serves to define the overall scope and level of responsibilities associated with the position. Duties and priorities may be modified to align with programmatic needs, donor expectations, and team configurations, while remaining consistent with the role’s core objectives and hierarchical level.
QUALIFICATIONS & COMPETENCIES
A Bachelor’s degree in Accounting, Finance, or Business Administration is required, with a Master’s degree considered advantageous.
A professional accounting qualification, such as CPA(K) or ARCA, is required, with a preference for active membership in good standing with IC PAK.
A minimum of five to seven years of hands-on experience in grant management or compliance, preferably within an international nongovernmental organization, is required.
Proficiency in donor relations, particularly with significant institutional contributors, is a fundamental requirement for this role.
Proven expertise in administering sub-grants throughout the entire process, encompassing Requests for Applications (RFA’s), conducting thorough due diligence, performing comprehensive risk evaluations, and maintaining diligent oversight of sub-recipients.
Financial Expertise: Demonstrates strong skills in creating, tracking, and reporting budgets, with direct experience in managing staff salary distribution and implementing cost-sharing strategies effectively.
Proficient in proactively identifying compliance risks, executing thorough audits, and guaranteeing strict alignment with both internal policies and donor mandates.
Skilled in crafting clear written reports and effectively conveying compliance requirements to staff through engaging training sessions.
High-level proficiency in the Microsoft Office Suite, with a particular emphasis on Excel, as well as specialized accounting or grant management software.
With extensive expertise in organizing and managing both external and internal audits, you will ensure thorough preparation and seamless coordination throughout the audit process.
Proficient in English with a strong preference for candidates possessing fluency in French.
You must possess exceptional organizational abilities, coupled with a meticulous eye for detail and unwavering precision in all tasks.
Demonstrates strong proficiency in both written and verbal communication.
Demonstrated capability to foster productive partnerships with a wide range of stakeholders across varied backgrounds.
Employ a methodical approach to submit your application. Ensure all required documents and information are included and adhere to the specified submission guidelines. Maintain attention to detail to avoid delays or omissions in the application process.
To submit your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
5 - 7 years
