We are seeking a highly motivated professional to join our team in the capacity of [Job Title]. The ideal candidate will possess proven experience in [specific field or industry], along with a strong background in [key skill or responsibility, e.g., project management, data analysis, or client relations]. A bachelor’s degree in [relevant field] is required, and advanced qualifications or certifications are strongly preferred. The successful applicant will be responsible for [core responsibility 1], [core responsibility 2], and [core responsibility 3], ensuring alignment with organizational objectives. Additionally, they must demonstrate expertise in [specific tool, software, or methodology], alongside exceptional problem-solving and communication abilities. This role demands adaptability in a fast-paced environment and the capacity to collaborate effectively across departments. Proficiency in [specific language or system, if applicable] is an added advantage.
The DREAM Senior Grants and Compliance Officer will play a key role in the efficient administration and oversight of the DREAM Grant and Sub-grants, a program funded by the Mastercard Foundation. This position offers operational and technical assistance to the DREAM Senior Manager, Pan Africa, in managing the complete lifecycle of the DREAM Award while ensuring strict compliance with contractual, legal, donor, and financial requirements. Responsibilities include preparing grant reports, monitoring budgets, supervising subgrantees, and leading audit preparations to uphold accountability and transparency.
The primary duties of this position include overseeing project timelines, coordinating team efforts, and ensuring alignment with organizational objectives. Responsibilities also encompass analyzing performance metrics, identifying areas for improvement, and implementing strategic solutions to enhance operational efficiency. Additionally, the role requires maintaining robust communication with stakeholders, preparing detailed reports, and adhering to industry regulations and best practices. The individual must also possess strong leadership capabilities, problem-solving skills, and the ability to adapt to evolving business demands. Proficiency in relevant software tools and a minimum of five years of related experience are essential.
RIO Sub-Award Administration and Management involve overseeing and managing sub-award processes, ensuring compliance with relevant policies, and maintaining accurate records of sub-award activities. This role requires meticulous attention to detail, strong organizational skills, and the ability to coordinate with multiple stakeholders, including primary awardees, sub-recipients, and regulatory bodies. Key responsibilities include reviewing sub-award agreements, tracking deliverables and expenditures, and ensuring adherence to funding source requirements. Additionally, the position demands proficiency in financial management, reporting, and a thorough understanding of federal, state, and institutional regulations governing sub-awards. Effective communication and problem-solving abilities are essential to address challenges and facilitate smooth sub-award operations.
Lead and oversee the entire sub-grant process, ensuring seamless execution from the initial Request for Applications (RFA’s) through to pre- and post-award evaluations, agreement preparation, and the final close-out phase.
Oversee the distribution of funds to sub-grantees, verifying that financial requests comply with the terms outlined in approved sub-agreements and budgets.
Ensures adherence to regulatory standards and mitigates financial and operational risks associated with donor-related activities by implementing robust compliance frameworks and conducting thorough risk assessments.
Ensure strict compliance of all sub-award documentation and activity execution with donor-established regulations and guidelines.
Proactively recognize, record, and evaluate potential compliance risks, collaborating with stakeholders to create and execute effective mitigation strategies.
Evaluate financial and narrative reports submitted by sub-grantees to ensure they are accurate and fully compliant with established regulatory frameworks.
Integrate lessons learned, audit recommendations, compliance reviews, and best practices into ongoing and future grants management processes while disseminating key insights to enhance institutional learning.
Capacity Building & RIO Support: Responsibilities encompass delivering comprehensive training sessions, workshops, and technical assistance to enhance the skills and capabilities of stakeholders, partners, and local teams. This role involves the development, refinement, and implementation of innovative capacity-building initiatives, alongside the provision of ongoing support for Rapid Learning and Operational (RIO) frameworks. Additionally, the position requires close collaboration with cross-functional teams to ensure alignment with organizational goals, continuous improvement in learning methodologies, and the effective deployment of RIO strategies to drive measurable impact.
Design and deliver tailored training initiatives for partners focused on financial management, reporting protocols, and regulatory compliance.
Perform routine site inspections and targeted audits to assess the efficacy of sub-grantee operations and the robustness of internal control frameworks.
Perform pre-funding organizational capacity assessments (OAS) for prospective sub-grantee candidates to evaluate their eligibility and readiness for support.
Audit Readiness and Record Keeping: Ensure meticulous preparation for audits by maintaining accurate, complete, and up-to-date financial records in compliance with regulatory standards. Develop and implement robust record-keeping systems to streamline documentation processes, facilitate efficient retrieval of necessary information, and support seamless audit execution. Verify the integrity and accuracy of financial data through regular reviews and reconciliations, while proactively addressing any discrepancies or gaps to uphold compliance and transparency.
Oversee robust grant management information systems while guaranteeing the precise organization and filing of all contractual documents, reports, and correspondence.
Enhance internal control systems to maintain ongoing audit preparedness. Facilitate and assist with internal and external audit procedures for sub-grantees.
Responsibilities include maintaining accurate records and monitoring progress through systematic reporting mechanisms. This involves documenting ongoing activities, tracking performance metrics, and ensuring all data is up-to-date and accessible. The role requires meticulous attention to detail to guarantee compliance with established protocols and to facilitate informed decision-making.
Develop and oversee a centralized reporting framework to monitor donor deliverables and track program milestones effectively.
Monitor progress toward grant and subgrant deliverables, proactively identifying potential delays or risks, and facilitating the implementation of corrective measures to ensure timely completion.
Provide guidance and direction to team members while collaborating with various departments to ensure seamless operations, fostering an environment of cooperation and efficiency.
The position involves overseeing, guiding, and developing the skills of junior grants staff, in addition to providing training to program teams on grants management and compliance policies and procedures.
Collaborate with finance teams to refine proposed grant budgets, verify precise expense tracking, and oversee spending in alignment with approved budgets to avert potential overspends.
This job description serves to define the primary scope and responsibilities associated with the position. Responsibilities and priorities may be modified as necessary to align with program objectives, donor specifications, and team dynamics, provided such adjustments remain compliant with the role’s core purpose and level.
Seeking a candidate with a Bachelor’s degree in a relevant field, along with a minimum of three years of professional experience in a comparable role. Proficiency in industry-standard software and tools is essential, alongside strong analytical and problem-solving abilities. Excellent communication and organizational skills are required to collaborate effectively within a team and manage multiple priorities. The ideal applicant will demonstrate adaptability, attention to detail, and a commitment to continuous learning. Knowledge of compliance standards and regulatory requirements is a valued asset.
A Bachelor’s degree in Accounting, Finance, or Business Administration is required; a Master’s degree is strongly preferred.
A professional accounting qualification, such as CPA(K) or ARCA, is mandatory. Membership in good standing with IC PAK is highly desirable.
A minimum of five to seven years of progressive professional experience in grant management or compliance is required, preferably gained within an international NGO environment.
Extensive familiarity with key institutional donors is a fundamental requirement for this position.
Demonstrates strong expertise in overseeing the complete sub-granting process, encompassing the development and issuance of Requests for Applications (RFA’s), conducting thorough due diligence, performing comprehensive risk evaluations, and implementing rigorous monitoring of sub-recipients.
Demonstrates strong financial acumen through expertise in crafting budgets, tracking expenditures, and producing accurate financial reports, with particular skill in managing staff salary distribution and coordinating cost-sharing arrangements.
Demonstrates strong proficiency in identifying compliance risks, performing thorough audits, and ensuring strict adherence to internal policies and donor specifications.
Communication & Training: Exceptional written communication abilities are essential for preparing reports, while effective interpersonal skills are required to educate staff members on compliance regulations.
Technical Proficiencies: Demonstrates advanced proficiency in Microsoft Office Suite, with a particular emphasis on Excel, alongside expertise in specialized accounting or grant management software.
Skilled in organizing and overseeing both internal and external audits, ensuring thorough preparation and seamless coordination throughout the process.
Proficient in English with strong preference for fluency in French.
Highly developed organizational abilities are essential, complemented by meticulous attention to detail and a commitment to precision.
Proven ability to communicate effectively, both in writing and verbally, is required.
Proven capability to collaborate effectively with a wide range of stakeholders from varied backgrounds.
To apply, please follow the established application method. Details regarding the submission process will be provided upon request. Ensure all required documentation and information are included to avoid delays in processing your application.
To submit your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
5 - 7 years
