We are currently seeking a highly motivated individual to fill this critical role, which entails a diverse range of responsibilities centered on [specific field or function, e.g., project management, software development, marketing, etc.]. The ideal candidate will possess [X years] of relevant professional experience in [specific skills or areas, e.g., digital marketing, data analysis, customer service, etc.] and demonstrate proficiency in [key technical or soft skills, e.g., project management tools, programming languages, CRM systems, etc.]. A strong background in [industry-specific or role-specific knowledge, e.g., healthcare compliance, financial modeling, UX design, etc.] is strongly preferred, along with exceptional problem-solving abilities and a commitment to delivering high-quality results. Key duties include [list 3-5 primary responsibilities, e.g., leading cross-functional teams, analyzing market trends, developing strategic plans, etc.], while collaborating with stakeholders to achieve organizational objectives. The successful applicant must exhibit excellent communication skills, both written and verbal, and the capacity to adapt to dynamic work environments. This position offers the opportunity to contribute to meaningful projects while growing professionally within a forward-thinking organization.
The Pan-Africa DREAM Finance and Grants Assistant will provide essential support to project RIO’s financial operations and compliance initiatives. Key responsibilities involve assisting with RIO Administration and Management by handling payment processing, expenditure tracking, and grant documentation management. Maintaining precise records, preparing concise grants and finance summaries, monitoring RIO budgets, and ensuring adherence to both donor and organizational policies will also be part of the role.
Develop and execute strategies to achieve organizational goals, ensuring alignment with company objectives and industry best practices. Oversee daily operations to maintain efficiency, quality, and productivity across all departments. Collaborate with senior management to establish policies, procedures, and performance metrics. Analyze data and metrics to identify trends, opportunities, and areas for improvement. Manage budgets, allocate resources, and optimize expenditures to support growth and sustainability. Lead cross-functional teams, fostering a culture of accountability, innovation, and continuous improvement. Ensure compliance with legal, regulatory, and ethical standards while mitigating risks. Serve as a key liaison between executives, employees, and external stakeholders to facilitate clear communication and decision-making.
RIO Management & Administration encompasses the oversight and coordination of operational activities to ensure efficient workflows, adherence to policies, and alignment with organizational objectives. Responsibilities include maintaining accurate records, managing documentation, and supporting administrative functions to facilitate seamless daily operations. Additionally, the role requires strong organizational skills, attention to detail, and proficiency in relevant software tools. Experience in a similar administrative or management capacity is preferred, along with the ability to prioritize tasks effectively and communicate clearly with stakeholders.
Support the preparation and processing of RIO proposals, budgets, and agreements.
Assist in overseeing the coordination and validation of RIO financial deliverables to ensure adherence to the guidelines and standards set by the Mastercard Foundation and WUSS.
Prepare internal reports related to Los with meticulous attention to detail.
Act as the primary liaison for Requesting Locations Officers (Los), addressing all questions related to application submissions during Request for Proposal (RFP) processes.
Grants and Finance Record Management involves organizing, maintaining, and archiving both physical and digital documentation pertaining to financial transactions and grant-related activities, ensuring compliance with regulatory standards and internal policies.
Develop and oversee a comprehensive records management system that integrates both physical and digital documents, ensuring standardized naming conventions, stringent access controls, and secure data backup protocols. This role requires maintaining a transparent and audit-ready framework to safeguard information integrity and accessibility.
Provides financial oversight and management support, ensuring adherence to allocated budgets. Collaborates with departments to monitor expenditures, identify variances, and propose corrective actions when necessary. Develops and maintains financial reports, projections, and budgetary analyses to support informed decision-making. Assists in the preparation of annual budgets, including forecasting and resource allocation. Ensures compliance with financial policies, regulations, and organizational standards. Identifies cost-saving opportunities and recommends efficiency improvements while maintaining operational effectiveness.
Assists in monitoring budget allocations, reconciling actual expenditures with planned amounts, and detecting inconsistencies within financial RIO reports.
Provide support in the preparation of project budgets, the compilation of financial inputs for proposals, and the updating of budget revisions as required.
Support Coordination provides assistance in managing schedules, organizing meetings, and facilitating communication between departments to ensure seamless operations. This role involves tracking deadlines, preparing documentation, and maintaining records to support team productivity. Candidates should possess strong organizational skills, attention to detail, and the ability to prioritize tasks effectively. Experience with scheduling tools, office software, and administrative processes is required, along with proficiency in written and verbal communication. The position demands adaptability, collaboration, and a proactive approach to problem-solving in a fast-paced environment.
Focal point in liaising Finance, Grants and Programs team activities, meetings etc for alignment, planning, etc
This role’s purpose and scope are outlined in this job description, which serves as a guideline for the general level of responsibilities and duties. Given the dynamic nature of the DREAM program, tasks and priorities may be revised to align with evolving program needs, donor stipulations, and team configurations, provided these adjustments remain true to the role’s core intent and level.
Candidates should possess a minimum of a bachelor’s degree in a pertinent field, along with three to five years of relevant professional experience. Proficiency in industry-standard software and tools is essential, as is the ability to demonstrate strong analytical and problem-solving capabilities. Excellent communication and interpersonal skills are required to collaborate effectively within cross-functional teams and interact with stakeholders at all levels. A commitment to continuous learning and adaptability in a fast-paced environment is expected, alongside a proactive approach to identifying and addressing challenges. Familiarity with regulatory standards and compliance requirements is advantageous.
Candidates must hold a bachelor’s degree in Finance, Accounting, Business Administration, or a closely aligned discipline.
Seeking candidates with two to four years of hands-on experience in accounting, finance, grants management, or closely related disciplines. Preference will be given to applicants who have worked on projects funded by donors.
Professional Certification: Candidates must possess partial or full certification as a Certified Public Accountant (CPA) or an Association of Chartered Certified Accountants (ARCA) credential.
Advanced proficiency in Microsoft Office Suite—particularly Excel, including pivot tables and complex formulas—along with expertise in computerized accounting software is required.
Required Competencies: Exceptional numerical proficiency, precise attention to detail, unwavering integrity, and the capacity to manage confidential information with discretion.
WUSS offers a unique opportunity to collaborate with an organization dedicated to fostering inclusive and sustainable development worldwide. By joining our team, you will contribute to initiatives that empower marginalized communities, promote gender equality, and support youth employment. Our work spans education, economic growth, and humanitarian support, providing meaningful ways to create lasting social impact. If you seek a role where your efforts directly address global challenges through innovative and collaborative solutions, WUSS may be the ideal place for you.
We invite you to be part of a dynamic team where impactful, forward-thinking, and fulfilling work awaits. We foster an environment that values inquisitiveness, creative problem-solving, and adaptability.
WUSS provides a vibrant international workplace staffed by a culturally diverse team. Through its initiatives, the organization empowers employees to leverage their expertise, expand their professional horizons, and contribute meaningfully to youth development worldwide. By championing transformative efforts in education, economic advancement, and empowerment, WUSS’s team drives sustainable, long-term change.
WUSS maintains a presence in Kenya’s Westland’s district, situated along Waikiki Way. Working with our team involves the following key aspects:
We offer a full-time schedule consisting of 40 hours per week, with the flexibility to accommodate varying work hours as needed and a hybrid work model blending remote and on-site presence.
You will receive 21 days of paid annual leave per year.
Healthcare benefits are provided, offering comprehensive medical, dental, and vision coverage to employees. Eligibility for these benefits typically begins after a probationary period, with options available for dependents under certain conditions. The plan includes preventive care, emergency services, and access to a network of healthcare providers. Employees are responsible for any applicable premiums, copays, or deductibles as outlined in the company’s benefits guide.
Free access to an expansive e-learning platform featuring over 350 courses spanning diverse subjects.
Engage in meaningful interactions and build connections with individuals from diverse cultural backgrounds and global origins.
Joining a collaborative, supportive, and highly motivated team dedicated to excellence!
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
2 - 4 years
