We are seeking a highly motivated professional to join our team in the capacity of [Job Title]. The successful candidate will be responsible for executing a range of specialized tasks integral to our operations, including but not limited to [specific tasks, e.g., project management, data analysis, client relations]. Key qualifications include a minimum of [X] years of relevant experience in [field/industry], along with proficiency in [specific tools, software, or methodologies]. Additionally, the ideal candidate will possess strong analytical, communication, and organizational skills, enabling them to excel in a fast-paced environment. This role demands meticulous attention to detail, the ability to work collaboratively across departments, and a commitment to delivering measurable results. The selected individual will report to [Manager/Department] and may be required to oversee [specific responsibilities, e.g., team members, budgets, or initiatives].
The Senior Grants and Compliance Officer (DREAM) will facilitate the seamless administration and oversight of the DREAM Grant and its Sub-grants, a program supported by the Mastercard Foundation. Working closely with the DREAM Senior Manager, Pan Africa, the incumbent will deliver operational and technical guidance to ensure the complete execution of the DREAM Award in compliance with contractual, legal, donor, and financial mandates. Key responsibilities encompass grant reporting, budget tracking, monitoring of subgrantees, and leading audit preparations to uphold accountability standards.
We are seeking a highly skilled professional to oversee and execute core operational duties with precision and efficiency. The ideal candidate will be responsible for managing critical tasks, ensuring adherence to established protocols, and driving key initiatives that support organizational objectives. Key responsibilities include developing and implementing strategic plans, monitoring performance metrics, and fostering collaboration across departments to achieve seamless workflow integration. Additionally, the role demands a keen eye for detail, strong problem-solving capabilities, and the ability to prioritize high-impact activities in a fast-paced environment. Proficiency in relevant tools and technologies, along with a commitment to continuous improvement, will be essential for success in this position.
RIO Sub-Award Management & Administration involves overseeing and executing the financial, administrative, and compliance aspects of sub-awards under Research Leadership Organizations (RIO). This role ensures adherence to sponsor requirements, institutional policies, and regulatory standards throughout the sub-award lifecycle, from initial negotiation to final close out. Key responsibilities include reviewing sub-award agreements, managing financial reporting, ensuring timely disbursement of funds, and maintaining accurate documentation. The position demands strong attention to detail, proficiency in grant management systems, and the ability to collaborate with multiple stakeholders, including principal investigators, sponsored programs offices, and external partners.
Direct the complete sub-grant process, overseeing RFA’s and both pre- and post-award evaluations, while managing the drafting of agreements and concluding all administrative activities upon final close-out.
Process sub-grantee cash disbursements while verifying that financial requests comply with the terms of approved sub-agreements and allocated budgets.
Ensure donor compliance and mitigate risks associated with all contributions by meticulously reviewing and validating incoming funds, maintaining strict adherence to organizational policies, and implementing robust risk management protocols to safeguard assets and reputation.
All sub-award documentation and activity implementation must fully comply with donor-established guidelines and regulations.
Identify, document, and evaluate compliance risks while collaborating with stakeholders to design and execute effective mitigation strategies.
Conduct thorough evaluations of financial and narrative reports submitted by sub-grantees to ensure they meet accuracy standards and align with established compliance frameworks.
Leverage insights from lessons learned, audit recommendations, compliance reviews, and best practices to enhance current and future grants management processes, while also disseminating critical knowledge to foster institutional learning.
You will assist in capacity building initiatives and provide support for RIO (Reusable Learning Objects) as needed.
Design and deliver tailored training initiatives for partners, focusing on financial management, reporting standards, and regulatory compliance to enhance their operational proficiency and strategic decision-making.
Perform routine site visits and unannounced inspections to assess the effectiveness of sub-grantee performance and internal control mechanisms.
Perform organizational capacity assessments (OAS) on prospective sub-grantees as a prerequisite for funding.
Audit Readiness and Record Keeping: You will maintain meticulous financial records, ensuring all documentation is accurate, complete, and readily accessible for internal and external audits. This involves organizing, categorizing, and securely storing financial data while adhering to regulatory standards and company policies. You will also proactively identify and address discrepancies, streamline record-keeping processes, and support audit teams by providing timely and reliable information to facilitate smooth audit operations.
Oversee robust grant management information systems to maintain meticulous records and ensure precise documentation of all contractual materials, reports, and communications.
Strengthen internal controls to maintain ongoing audit preparedness. Facilitate the coordination and execution of internal and external audit activities for sub-grantees.
Compiling and documenting data, maintaining accurate records, and ensuring all information is systematically tracked and updated in accordance with established protocols and deadlines.
Develop and oversee a unified reporting framework to track donor deliverables and program milestones efficiently.
Oversee advancement toward grant and subgrant deliverables, proactively identifying potential delays or risks and coordinating timely corrective measures.
Provide strategic direction and leadership to the team while offering cross-functional support to ensure seamless collaboration and alignment across departments.
Supervise, mentor, and develop the skills of junior grants staff while equipping program teams with essential knowledge of grants management and compliance policies and procedures.
Collaborate with finance teams to refine proposed grant budgets, maintain precise expense tracking, and oversee spending in alignment with approved allocations, thereby mitigating the risk of budget overruns.
This description delineates the primary scope and accountability level associated with the position. Responsibilities and priorities may be modified in accordance with programmatic demands, donor stipulations, and team configurations, provided they remain congruent with the role’s fundamental intent and hierarchical standing.
The ideal candidate must possess a Bachelor’s degree in a relevant field, along with a minimum of five years of progressive experience in a similar role. Strong analytical and problem-solving skills are essential, as is proficiency in industry-specific software and tools. Excellent communication and interpersonal abilities are required to collaborate effectively with cross-functional teams. The position demands a high level of attention to detail, organizational skills, and the capacity to manage multiple priorities in a fast-paced environment. Additionally, the candidate should demonstrate a commitment to continuous learning and professional development to stay current with industry trends and best practices.
A Bachelor’s degree in Accounting, Finance, or Business Administration is required, with a Master’s degree considered advantageous.
A recognized professional accounting certification, such as CPA(K) or ARCA, is mandatory, and active membership in good standing with IC PAK is highly desirable.
A minimum of five to seven years of progressive experience in grant management or compliance, preferably gained within an international NGO environment, is required.
Proficiency in engaging with significant institutional donors is a fundamental requirement for this role.
Experienced in overseeing the entire sub-granting process, from issuing Requests for Applications (RFA’s) to conducting due diligence, performing risk assessments, and monitoring sub-recipients throughout the award lifecycle.
Financial Expertise: Demonstrates strong skills in budget creation, tracking, and financial documentation, with specific experience in staff salary distribution and expense allocation among multiple parties.
Demonstrated capability in recognizing compliance risks, performing thorough audits, and guaranteeing strict adherence to both internal policies and donor-mandated requirements.
Strong written communication skills are essential for preparing reports, while interpersonal abilities are crucial for effectively training staff on compliance requirements.
Technical Proficiencies: Demonstrated expertise in utilizing Microsoft Office Suite, with a particular emphasis on advanced proficiency in Excel, alongside experience in specialized accounting or grant management software applications.
With extensive experience in organizing and overseeing both external and internal audits, ensuring thorough preparation and seamless coordination throughout the process.
Proficient in English with a strong preference for candidates who also possess fluency in French.
Organized and detail-oriented professional with a strong commitment to accuracy.
Proven ability to communicate effectively in both written and verbal formats.
Proven capability to collaborate effectively with a wide range of stakeholders from diverse backgrounds and professional domains.
Interested applicants are encouraged to apply using the specified application method. Please ensure all required documents are submitted in accordance with the outlined procedure to complete the application process successfully. Failure to adhere to the designated submission method may result in delays or disqualification from consideration.
To submit your application, kindly utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
5 - 7 years
