GENERAL SUMMARY:
The Accounts Officer is tasked with maintaining precise financial records, executing transactions, and contributing to streamlined financial operations. This position plays a pivotal role in facilitating accurate reconciliations, ensuring proper documentation, and upholding compliance with established organizational policies and procedures. Furthermore, the role delivers structured assistance to procurement initiatives, encompassing documentation, vendor liaison, and monitoring of purchasing activities. Ideal for an individual with a strong foundation in accounting principles and the ability to thrive in a disciplined, regulation-oriented setting, this position demands meticulous attention to detail. Proficiency in numerical analysis, organizational methods, effective communication, and advanced spreadsheet functionalities is imperative for success in this role.
Performs a range of critical duties and fulfills key responsibilities essential to the role, including [insert specific duties and tasks]. Ensures adherence to established policies and procedures while maintaining high standards of accuracy and efficiency. Collaborates with cross-functional teams to support organizational objectives and project deliverables. Addresses challenges proactively, leveraging problem-solving skills to optimize workflows and enhance productivity. Requires proficiency in [insert required skills or tools], along with a commitment to continuous improvement and professional development.
Maintains accurate financial records and oversees financial operations to ensure compliance and efficiency within the organization.
Accurately process and record financial transactions in a timely fashion.
Responsible for examining and validating invoices to confirm accuracy, completeness, and adherence to approval protocols prior to processing payment.
Oversee employee expense reimbursements while ensuring full compliance with established organizational policies and procedures.
You are responsible for ensuring the accuracy and currency of both digital and physical financial records.
Responsible for maintaining and updating tracking systems to monitor payments accurately, ensuring all transactions are properly allocated and reconciled in accordance with established financial procedures.
The role involves conducting reconciliations and generating reports to ensure financial accuracy and compliance. Responsibilities include verifying account balances, investigating discrepancies, and maintaining detailed records. Candidates must possess strong analytical skills, proficiency in accounting software, and a meticulous approach to data management. Experience with reconciliation processes and report generation in a fast-paced environment is essential. The position requires adherence to strict deadlines and the ability to communicate findings clearly to stakeholders.
Conduct weekly reconciliations of bank accounts and designated general ledger accounts to ensure accuracy and alignment between financial records.
Conduct thorough reviews to promptly detect and address any inconsistencies, ensuring accuracy and alignment with established standards.
Compile and submit journal entries as directed by the Head of Department, ensuring accuracy and adherence to established accounting standards.
Prepare and maintain auxiliary schedules for designated general ledger accounts to ensure accurate financial reporting and compliance with established accounting standards.
An Audit & Compliance professional is tasked with ensuring adherence to regulatory standards and internal policies through systematic evaluations and risk assessments. This role involves conducting thorough audits, identifying discrepancies, and recommending corrective actions to mitigate compliance risks. Key responsibilities include maintaining accurate documentation, collaborating with cross-functional teams, and staying abreast of evolving regulations to uphold organizational integrity and operational efficiency. Strong analytical skills, attention to detail, and proficiency in compliance frameworks are essential for success in this position.
Maintain meticulous documentation of all financial transactions in strict adherence to established policies and ensure readiness for audits.
Facilitate internal and external audits by compiling schedules and assembling necessary documentation.
Ensure full compliance with established financial policies, procedures, and internal control frameworks.
Facilitate communication and collaboration with external stakeholders, including the Kenya Revenue Authority (KRA) and various vendors, as and when necessary.
The position involves providing comprehensive assistance to the procurement function, ensuring efficient and effective acquisition of goods and services. Key responsibilities include coordinating with internal stakeholders, managing vendor relationships, and overseeing purchase orders to meet organizational needs. The role requires strong analytical skills, proficiency in procurement software, and adherence to established policies and procedures. Excellent communication and negotiation abilities are essential to facilitate smooth transactions and resolve any procurement-related issues promptly.
Collaborate closely with Division and Department representatives to assist in the preparation of procurement documents, including Los and Delivery notes.
Maintain precise procurement documentation and monitor order statuses meticulously.
Collaborate closely with internal departments and external vendors to facilitate the punctual arrival of essential goods and services.
Provide support for supplier documentation management, conduct evaluations of supplier performance, and ensure strict adherence to compliance standards.
Conduct routine market research and perform vendor evaluations as required.
We provide essential administrative support and manage consumables to ensure seamless operations. This role involves overseeing the procurement, inventory, and distribution of office supplies and materials, as well as handling routine administrative tasks to maintain efficient workflows. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Responsibilities include tracking inventory levels, processing orders, managing vendor relationships, and coordinating deliveries. Additionally, the position requires preparing reports, maintaining records, and assisting with general office duties to support team productivity.
Assist with the execution of monthly stocktaking initiatives and the systematic tagging of assets to ensure accurate inventory tracking and compliance with organizational protocols.
Ensure the systematic organization and upkeep of financial and procurement documentation within structured filing systems.
Offer comprehensive administrative assistance to the Finance Department in alignment with operational requirements.
Candidates must possess a relevant educational background coupled with demonstrated professional experience to qualify for this role. A minimum of a bachelor’s degree in a pertinent discipline is required, complemented by at least three years of hands-on experience in a related field. Prior roles should reflect progressively responsible positions, showcasing expertise and leadership capabilities. Additionally, any specialized certifications or advanced training directly aligned with the position will be highly advantageous.
A Bachelor’s Degree in Finance, Supplies, Procurement, or a closely related field is required.
An accounting professional qualification at an intermediate level, such as CPA or ARCA Part II, or a higher certification, is required.
Seeking candidates with three to five years of relevant professional experience, ideally including procurement-related responsibilities.
Demonstrates advanced technical skills in Microsoft Excel and the Google Suite, along with a strong working knowledge of accounting software and document management systems.
Proficiency in fundamental bookkeeping practices and a solid understanding of financial regulations are required.
Demonstrated expertise in the relevant field, including a strong foundation in essential competencies and proven abilities to execute tasks effectively. Candidates must possess the requisite qualifications, including educational background, technical proficiencies, and hands-on experience pertinent to the role. Strong analytical, problem-solving, and communication skills are essential for success in this position. Proficiency in industry-standard tools and software, as well as the ability to adapt to evolving technologies, is required. Additionally, candidates should exhibit leadership qualities, teamwork capabilities, and a commitment to continuous professional development.
Proficient in both English and Swahili with strong verbal and written communication skills.
Exceptional interpersonal skills, honed through professional experience, enable seamless collaboration with colleagues across all organizational tiers.
Proven ability to effectively manage time, prioritize tasks, and meet deadlines consistently. Strong analytical skills to identify issues, assess alternatives, and implement efficient solutions in dynamic environments.
Maintains the highest standards of confidentiality and discretion when handling sensitive and confidential information.
Must demonstrate the capacity to react promptly and remain calm under pressure, particularly when addressing critical issues that affect children’s safety and security.
Demonstrates sound judgment and independent decision-making capabilities, exercising discretion as required in various situations.
To apply, submit your application through the designated method.
To submit your application, please follow the link(s) provided on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
