About the Role
We are in search of a meticulous and systematic Accounts Receivable Officer to manage the entire revenue collection lifecycle. The ideal applicant will assume responsibility for guaranteeing precise invoicing, sustaining favorable client relationships, overseeing payment collections, and assisting with adherence to revenue regulations.
Oversee and execute a comprehensive range of responsibilities aimed at achieving organizational goals, including leading strategic initiatives, managing cross-functional teams, and ensuring operational excellence. Develop and implement policies, procedures, and performance metrics to enhance efficiency and accountability across all departments. Drive continuous improvement by identifying and addressing process gaps, fostering innovation, and optimizing resource allocation. Collaborate with senior leadership to align business objectives with market demands and regulatory requirements. Monitor industry trends, competitive landscapes, and emerging technologies to recommend data-driven strategies that support sustainable growth. Maintain a strong focus on risk management, compliance, and corporate governance while upholding the highest standards of ethical conduct. Serve as a key liaison between executive leadership, employees, and external stakeholders to facilitate transparent communication and foster a culture of collaboration and accountability.
Prepare and distribute precise invoices, credit memos, debit memos, and client statements in accordance with predefined deadlines.
Ensure the completeness and correctness of pricing, billing information, and transaction records while adhering to established company policies.
Ensure precise maintenance of customer account balances while promptly allocating receipts and payments to their respective accounts.
Track outstanding receivables diligently and initiate timely follow-ups with clients to secure payments in accordance with established credit terms.
Perform thorough account reconciliations and promptly address and resolve any billing or payment discrepancies to ensure accuracy and maintain client satisfaction.
Oversee customer credit limits and contractual spending thresholds, promptly escalating any identified risks as needed.
Compile receivables aging reports and propose strategies to reduce the incidence of overdue debt.
Provide leadership in debt recovery efforts for delinquent accounts and oversee escalation procedures as needed.
Ensure meticulous documentation and adherence to VAT regulations and customer compliance standards.
Prepare comprehensive reports and analyses on collections’ performance, debtor status, and revenue trends on a consistent basis.
Seeking a highly organized and detail-oriented individual with excellent communication skills and a proven ability to manage multiple tasks efficiently. A minimum of three years of experience in a clerical or administrative role is required, along with proficiency in Microsoft Office Suite, particularly Excel. The ideal candidate will demonstrate strong problem-solving abilities, exceptional time management, and the capacity to work both independently and collaboratively. A high school diploma or equivalent is necessary, while additional certifications or relevant coursework are advantageous. Familiarity with data entry, scheduling, and basic accounting principles is preferred.
A Bachelor’s degree or Diploma in Accounting, Finance, Commerce, or an equivalent discipline is required.
A recognized accounting credential equivalent to the Certified Public Accountant (CPA) Part II qualification is required.
A minimum of two years of professional experience in Accounts Receivable, Credit Control, Revenue Compliance, or a related financial position is required.
Professional experience with accounting or ERP platforms, including Sage, QuickBooks, SAP, or comparable systems, is required.
Demonstrates strong expertise in Microsoft Excel and the preparation of financial reports.
Seeking a candidate with a robust skill set encompassing both technical and interpersonal proficiencies, this role demands a blend of analytical acumen, adaptability, and collaborative spirit. Essential qualifications include a minimum of five years of experience in a related field, proficiency in industry-standard software tools, and a proven track record of delivering measurable results under tight deadlines. The ideal applicant will demonstrate exceptional problem-solving abilities, strong written and verbal communication skills, and a commitment to continuous professional development. Responsibilities entail leading cross-functional projects, mentoring junior team members, and acting as a liaison between stakeholders to ensure alignment with organizational objectives. A keen eye for detail, a results-driven mindset, and the capacity to thrive in a fast-paced environment are non-negotiable requirements for success in this position.
Demonstrates exceptional precision and meticulousness in all tasks, ensuring flawless execution and adherence to high standards of quality and correctness.
Proven ability to analyze complex information and develop innovative solutions to challenging problems.
Exceptional interpersonal skills, coupled with a proven capacity for effectively engaging and collaborating with stakeholders at all levels.
Proven ability to negotiate effectively and manage collections efficiently, ensuring timely resolution of outstanding balances while maintaining positive stakeholder relationships.
Maintains a strong commitment to ethical principles, personal accountability, and professional conduct at all times.
Success is characterized by demonstrating a consistent ability to meet or exceed targets, fostering strong relationships with key stakeholders, and actively contributing to the growth and efficiency of the team. It entails maintaining a proactive approach to problem-solving, ensuring adherence to best practices and company standards, and delivering high-quality work within established timelines. Additionally, it involves actively seeking opportunities for professional development, staying updated on industry trends, and collaborating effectively with cross-functional teams to drive organizational success.
Ensuring precise and prompt invoicing for all client accounts.
Diligently pursue and secure payment for overdue invoices to ensure timely collection of outstanding receivables.
Maintain healthy debtor aging to ensure minimal overdue balances.
Prompt responses to billing and payment inquiries, ensuring efficient resolution of all queries.
Maintain meticulous financial records and ensure all compliance documentation is thoroughly prepared and up-to-date.
Please forward your CV and a cover letter to hr@jimcab.co.ke, ensuring the subject line clearly states “Accounts Receivable Officer Application.”
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
2 years
