We are seeking a highly motivated individual to fill the General Position Summary role, where you will play a pivotal part in supporting our team’s objectives through a diverse range of responsibilities. The ideal candidate will possess strong analytical skills, exceptional communication abilities, and a proactive approach to problem-solving, ensuring seamless daily operations. Key duties include collaborating across departments, managing administrative tasks, and contributing to strategic initiatives that drive organizational growth. Proficiency in Microsoft Office Suite, along with prior experience in a similar role, is essential. Additionally, candidates must demonstrate adaptability, attention to detail, and a commitment to maintaining high standards in all endeavors.
The Sub-Grants and Finance Officer will oversee pre-award evaluations, post-award administration, and final close-outs for sub-awards under the East Africa Land Border Program. In collaboration with the Finance and Compliance Director, the role will involve grants management for 1) consortium and international partners and 2) local partners through the Partnership Grant Fund. Additionally, the Officer will assist in strengthening the capacity of downstream partners to meet financial and compliance standards set by diverse donors, fostering the development of skilled personnel and robust systems. Responsibilities include conducting thorough reviews of financial documentation—both digital and physical—to verify partner files are current and promptly identifying discrepancies or potential delays.
We are seeking a highly motivated professional to join our team, with primary responsibilities including [list essential responsibilities here, e.g., overseeing daily operations, managing team performance, ensuring compliance with company policies, and driving strategic initiatives to achieve organizational goals]. The ideal candidate will possess a minimum of [X years] of relevant experience in [specific field or industry], along with proficiency in [key skills or tools required, e.g., project management software, data analysis, or regulatory frameworks]. Strong leadership, problem-solving abilities, and exceptional communication skills are critical, as the role involves collaborating with cross-functional teams and senior stakeholders. Additionally, the position requires [any certifications, degrees, or specialized training, if applicable]. This role offers a unique opportunity to contribute to [company’s mission or specific projects], with the potential for professional growth and impact within a dynamic environment.
Execute and oversee the day-to-day operations and implementation of the Program Grants work plan.
Responsible for overseeing and managing the pre-award process, ensuring all documentation, compliance, and submissions adhere to regulatory standards and organizational policies. Collaborates with cross-functional teams, including legal, finance, and program management, to gather necessary information and resolve any discrepancies. Conducts thorough reviews of proposals, contracts, and grant applications to verify accuracy, completeness, and alignment with funding requirements. Facilitates communication between stakeholders and funding agencies to address inquiries, negotiate terms, and secure approvals efficiently. Maintains meticulous records and tracks deadlines to mitigate risks and ensure timely submissions.
Collaborate with the program’s technical team to solicit Partner Grant Funds and select sub-recipients and subcontracts, with a focus on identifying key areas of support, determining eligibility criteria, and establishing evaluation standards.
Collaborate with chosen grantees to validate that budgets align accurately with program activities and that expenditures are justified, permissible, and properly allocated.
Perform comprehensive due diligence reviews on all grants, assessing feasibility, evaluating environmental obligations, and conducting pre-award evaluations of financial capacity to confirm subrecipients possess the ability to fulfill subcontract terms, maintain conflict-free status, and meet eligibility criteria.
Formulate financial oversight strategies tailored to partner organizations.
Post-Award
Ensure compliance with the terms and conditions of subcontracts by conducting on-site financial monitoring visits to verify proper fund utilization and activity execution.
Responsibilities include conducting thorough reviews of sub-recipient and grant reports to ensure accuracy and completeness, while consistently overseeing budget alignment with financial statements.
Conduct a thorough review of sub-recipient and grant fund requests to verify their accuracy and completeness, ensuring all necessary documentation is included prior to processing payments or reimbursements accordingly.
Maintain comprehensive and precise documentation for all sub-recipient and grant-related files in strict accordance with the Field Finance Manual.
Review and upload the financial reports into the system, verifying that they are consistently reconciled with the subrecipient financial reports.
Review and verify the status of subcontract reports to confirm that all milestones within the system are accurately updated and current. Ensure compliance with established timelines and maintain the integrity of the data by performing regular checks and updates as needed.
Close-Out
Conduct a thorough examination of finalized financial reports to ensure their accuracy and completeness.
Perform final reconciliation of funds and liquidate subcontracts to ensure accuracy and compliance with financial protocols.
Collaborate in the completion of final close-out assessments to ensure all project deliverables meet established criteria.
We verify the completeness of subcontract records by examining consortium partner submissions and reviewing downstream files to confirm all required documentation is present.
Ensure that all assets acquired by partners using program funds are disposed of in compliance with donor-mandated regulations and guidelines.
Compile definitive Close-out checklists and issue formal notifications to consortium members as well as downstream partners.
Finance professionals are responsible for managing financial records, preparing reports, and ensuring compliance with regulatory standards. They analyze financial data, forecast trends, and provide strategic recommendations to support organizational decision-making. Key requirements include proficiency in accounting software, strong analytical skills, and meticulous attention to detail. A degree in finance, accounting, or a related field is typically required, along with relevant certifications such as CPA or CFA. Responsibilities may also encompass budgeting, auditing, and overseeing financial transactions to optimize efficiency and mitigate risks.
Collaborate closely with the Finance Officer to facilitate the monthly reconciliation of all balance sheet accounts, perform necessary reclassifications, and prepare monthly reports for submission to the Finance and Compliance Director.
Monitor program bank accounts daily to track running balances, incoming funds, and rejected payments, ensuring accurate and timely documentation in the accounting system.
Responsibilities include preparing and submitting monthly amortization schedules for all prepaid expenses to the Finance and Compliance Director for review and subsequent posting.
Assist in compiling and organizing monthly cash flow data to ensure accurate financial reporting and forecasting.
Withhold VAT and tax in compliance with Kenya Revenue Authority (KRA) guidelines and regulations.
As the bank liaison, manage and maintain the bank file, ensuring all banking information is accurately filed and regularly updated.
Assist in the execution and management of payment transactions to ensure accuracy and timeliness.
Assist in recording payments and journal entries within the system.
Ensure prompt processing of all bank payments and fund transfers strictly in accordance with the established payment schedule.
Verify payment documentation to confirm alignment with the payment request, accuracy of calculations, and proper authorization signatures in accordance with AAM-level requirements.
Perform any additional duties as assigned by management.
Others
Ensure adherence to Mercy Corps’ internal policies, donor-mandated requirements, and national legislation across Kenya, Ethiopia, Uganda, and Somalia in all program activities.
Provide assistance to the Finance Officer in various grant-related and financial sector tasks as required.
Coordinate and oversee the verification of expenditures as well as the execution of project audits, while ensuring follow-up actions on management decisions stemming from audit findings are carried out with thorough documentation and clear communication to all sub-recipients.
Performs other duties as may be assigned from time to time.
Safeguarding obligations include ensuring the protection and welfare of individuals, particularly those who may be vulnerable, by implementing policies and procedures to prevent harm, abuse, or neglect. This role requires vigilance in identifying potential risks, responding promptly to concerns, and collaborating with relevant authorities or stakeholders to mitigate dangers. Regular training on safeguarding protocols, legal obligations, and best practices is essential, alongside maintaining accurate records of incidents and actions taken. The position demands a commitment to fostering a culture of safety and accountability within the organization.
Actively acquires knowledge of safeguarding principles and incorporates them into daily responsibilities, ensuring awareness of safeguarding risks and the application of appropriate mitigation strategies within their specific scope of work.
Demonstrates unwavering commitment to Mercy Corps’ core values by upholding the dignity and well-being of all participants and colleagues with respect and integrity.
Fosters a culture of transparency and open dialogue within the team, actively encouraging members to voice concerns through established reporting channels such as the Integrity Hotline and alternative options.
Supervises a team of employees, ensuring optimal performance, adherence to company policies, and alignment with organizational goals. Provides guidance, support, and regular feedback to enhance productivity and professional development. Delegates tasks effectively, monitors progress, and addresses performance issues promptly to maintain high standards. Collaborates with senior leadership to implement strategies that improve operational efficiency and employee engagement. Maintains accurate records of team activities, attendance, and performance metrics for reporting and compliance purposes.
None
The position demands a high level of responsibility, ensuring all tasks and commitments are fulfilled with precision and adherence to established standards. You will be expected to maintain transparency in your actions, take ownership of outcomes, and provide timely updates on progress or any challenges encountered. Strong problem-solving skills and the ability to prioritize effectively are essential, as is a commitment to continuous improvement and adherence to policies and procedures. Regular performance reviews and feedback sessions will reinforce accountability and support professional growth within the role.
The position reports directly to the Finance & Compliance Director.
Collaborates closely with Program Managers, Program Teams, the Finance/Grants Team, consortium members, and subgrantees to ensure seamless project execution and alignment with organizational goals.
Demonstrating unwavering commitment to the needs and expectations of participants as well as key stakeholders is paramount. Ensuring transparency, responsiveness, and integrity in all engagements fosters trust and aligns outcomes with shared objectives. Maintaining open lines of communication, addressing concerns promptly, and delivering on commitments are essential to upholding accountability and achieving collective success.
Mercy Corps employees are required to uphold accountability standards in all aspects of their work, ensuring alignment with expectations set for program participants, community partners, stakeholders, and international guidelines governing relief and development initiatives. The organization prioritizes meaningful collaboration with communities, treating them as equal partners throughout the planning, monitoring, and evaluation phases of field-based projects.
Bachelor’s degree in a relevant field or equivalent professional experience is required. Candidates must demonstrate proficiency in project management, strong analytical abilities, and exceptional communication skills. Prior experience in a similar role is essential, along with the ability to work collaboratively in a team environment. Familiarity with industry-specific software and tools is also necessary. Additionally, candidates should possess problem-solving skills and a track record of meeting deadlines.
A bachelor’s degree in business administration, finance, economics, or a related field is required, with a preference for candidates holding an advanced degree.
A Certified Public Accountant (CPA) credential is highly preferred for this role.
With a minimum of three to five years of direct professional experience, you will have managed grants, subcontracts, procurement processes, and ensured compliance with donor regulations, ideally within the context of donor-funded projects.
Accomplished in accounting with a proven track record in general ledger oversight, journal entry preparation, accounts payable administration, and balance sheet reconciliation.
Experienced in independently applying contractual clauses and conducting negotiations with minimal managerial direction, including drafting amendments and modifications to reflect negotiated outcomes.
Delivers tailored training programs aimed at enhancing the capabilities of staff within partner organizations to strengthen institutional capacity.
Proficient in analytical and financial evaluation, with a strong command of budgetary analysis and advanced computer proficiency, particularly in Microsoft Office Suite with advanced Excel skills, are essential for this role.
Proficiency in the English language is a prerequisite for this role.
Required competencies and other essential skills include:
The Grants Administration role involves overseeing the entire lifecycle of grant applications, from initial submission to final reporting. Responsibilities include ensuring compliance with funding agency guidelines, managing budgets, and coordinating with stakeholders to secure and steward grant funds effectively. Candidates must possess strong organizational skills, meticulous attention to detail, and the ability to interpret complex regulatory requirements. Experience with grant writing, financial tracking, and reporting is essential, as is proficiency in grant management software. A bachelor’s degree in a relevant field, such as public administration, finance, or nonprofit management, is typically required, along with prior experience in grants administration or a related role.
Experts in grant management best practices are required, along with the ability to implement these standards effectively in day-to-day operations.
Proven expertise in financial and management systems, regulations, and reporting standards is required. The ideal candidate will demonstrate adaptability and creativity while working within these established frameworks.
Demonstrates strong analytical skills in applying accounting methodologies and frameworks to effectively structure projects.
Proficiency in grants management software and information technology is required.
We are seeking a seasoned professional to oversee management and communications functions within our organization. The ideal candidate will be responsible for developing and implementing strategic plans, ensuring seamless coordination across departments, and maintaining clear, consistent messaging both internally and externally. Strong leadership, exceptional interpersonal skills, and proficiency in communication tools are required to effectively engage stakeholders, manage teams, and enhance organizational reputation. The role demands meticulous attention to detail, the ability to adapt to evolving priorities, and a commitment to fostering a collaborative work environment.
Demonstrates proficiency in clearly articulating technical specifications, financial constraints, and programmatic objectives to team members, grant recipients, and prospective applicants.
Capable of developing and executing efficient workflow processes and procedures with a strategic approach.
Able to create and sustain an environment that values and embraces cultural and individual diversity.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
