The Role
The ideal candidate will be tasked with fulfilling the following responsibilities:
Oversee and manage daily facilities operations across multiple branches, offices, and support facilities with meticulous planning and coordination.
Implement and oversee proactive maintenance plans, including planned preventive maintenance (PPM) and corrective maintenance, for critical building systems encompassing electrical, HVAC, plumbing, fire and safety systems, generators, inverters, cold rooms, hybrid inverters, solar systems, AIRS, UPS units, lifts, water treatment plants, and precision cooling solutions.
Maintain facilities in optimal condition to guarantee secure, fully operational environments that effectively support continuous banking activities.
Responsible for managing contract administration, tracking performance, and ensuring adherence to service level agreements (SLAs) while maximizing value and maintaining high service standards.
Ensure complete adherence to all applicable statutory and regulatory standards, such as those outlined by OSHA, FEMA, Public Health mandates, fire safety protocols, and relevant building codes.
Develop, execute, and oversee comprehensive health, safety, and environmental (HSE) programs to ensure consistent compliance across all operational facilities.
Facilitate internal and external audits while ensuring prompt resolution of audit findings pertaining to facilities management.
Develop and oversee annual facility budgets, projections, and strategies to control expenditures effectively.
Monitor facility-related expenditures to pinpoint chances for cost reduction and enhanced operational efficiency.
Review and validate facility invoices and payment requests to ensure they comply with established budgets and contractual agreements.
Drive advancements in energy efficiency, water conservation, and sustainability initiatives as part of facilities operations.
Provide expertise in facilities and infrastructure to support the development of comprehensive Business Continuity plans.
Compile periodic management reports that evaluate facilities performance, financial expenditures, regulatory adherence, and potential risks.
Interact collaboratively with branch management, business units, regulatory bodies, landlords, and service providers to address all facilities-related concerns.
We are seeking a candidate with a robust background in relevant skills, proven competencies, and hands-on experience to drive success in this role. The ideal applicant will possess a strong foundation in key areas, coupled with the ability to apply their expertise effectively to meet organizational objectives. Prior experience in similar positions or industries is highly desirable, ensuring the individual can navigate challenges with confidence and deliver measurable results. Additionally, the person must demonstrate a commitment to continuous learning and adaptability to evolving industry standards.
The ideal candidate must demonstrate proficiency in the following skills and competencies:
A bachelor’s degree in Engineering, Construction Management, or an equivalent discipline is required.
Professional certification, such as in Facilities Management or Project Management, is highly advantageous.
Seeking candidates with a minimum of three to five years of hands-on experience in facilities or property management, ideally within the banking, financial services, or large multi-site organizational sectors.
Demonstrates extensive expertise in the design, functionality, and management of building systems and facility operations.
Proven proficiency in overseeing contractual agreements and vendor relationships is required. The ideal candidate will possess strong skills in negotiating, administering, and managing contracts, as well as ensuring compliance with established terms and conditions. This role demands meticulous attention to detail and the ability to maintain productive partnerships with external stakeholders while mitigating risks associated with vendor performance.
Proven expertise in budgeting and financial analysis is required. Candidates should possess strong analytical abilities alongside meticulous attention to detail in financial matters. Responsibilities include developing, monitoring, and analyzing budgets to ensure fiscal efficiency and strategic alignment with organizational objectives.
Proficiency in Kenyan health, safety, environment, and regulatory compliance standards is required.
Demonstrates exceptional ability to engage, collaborate with, and maintain strong relationships across diverse stakeholder groups through clear, consistent, and professional communication.
Demonstrated expertise in strategic planning, meticulous coordination, and adept problem-solving capabilities.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
