Reporting to the Project Coordinator, the incumbent will be responsible for providing comprehensive administrative support to ensure efficient project execution. This role entails coordinating meetings, managing documentation, and maintaining project schedules to facilitate seamless workflows. The position requires strong organizational skills, meticulous attention to detail, and the ability to prioritize tasks in a fast-paced environment. Additionally, the incumbent must possess excellent communication abilities to liaise effectively with team members and stakeholders, ensuring alignment with project objectives. Proficiency in project management software and tools is also essential to support planning and tracking activities.
Subordinates: None
The nation boasts a robust and adaptable economy, characterized by significant industrial and agricultural output. It maintains stable political institutions and a well-developed infrastructure that supports diverse sectors. Key industries include manufacturing, technology, and services, with a growing emphasis on sustainable practices. The literacy rate is relatively high, and the workforce is skilled, contributing to a competitive labor market. The government actively encourages foreign investment through favorable policies and incentives. Social services, including healthcare and education, are widely accessible, enhancing overall quality of life. The country also plays a pivotal role in regional trade agreements, further strengthening its economic position.
Swiss contact Kenya operates as the regional headquarters for the CESAR region, functioning as a central hub for initiatives implemented across Kenya. With more than two decades of experience, the organization has been instrumental in empowering young individuals through entrepreneurship, financial inclusion, market-oriented skills training, and sustainable development initiatives. Currently, Swiss contact is executing a wide-ranging portfolio of projects that encompass Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship. Among these initiatives is Propel, which is dedicated to enhancing youth skills development, employment opportunities, and entrepreneurship within the electrical, plumbing, and lift mechanics trades.
General Position Summary
The Project Officer will facilitate the successful execution of the Future Fit Project, ensuring the timely delivery of high-caliber project activities centered on digital skills, green skills (particularly e-mobility), youth entrepreneurship, and employment. This position will offer operational, logistical, and technical assistance to guarantee project deliverables are achieved promptly, remain within designated parameters, and comply with donor, partner, and organizational standards.
This role seeks a self-motivated, analytical problem-solver with an entrepreneurial mindset and strong attention to detail. The successful applicant must skillfully manage project assistance alongside various administrative duties.
This position is located in Nairobi, Kenya, with an expected travel requirement to various field sites, amounting to up to 30% of the time.
Overseeing a comprehensive array of critical duties, this role demands meticulous attention to detail and unwavering commitment to excellence. Key responsibilities include driving strategic initiatives, fostering cross-functional collaboration, and ensuring alignment with organizational objectives. The position requires the ability to analyze complex data, develop actionable insights, and implement solutions that enhance operational efficiency. Candidates must demonstrate proficiency in project management, possess strong interpersonal skills, and exhibit a proactive approach to problem-solving. Additionally, the ideal candidate will excel in communication, adaptability, and leadership, enabling them to guide teams toward achieving measurable results.
Project execution encompasses the comprehensive planning, coordination, and oversight of all initiatives to ensure timely and successful delivery. This role demands meticulous attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include developing project timelines, allocating resources efficiently, monitoring progress, and mitigating risks to prevent delays or budget overruns. Collaboration with cross-functional teams, stakeholders, and vendors is essential to align objectives and drive results. Proficiency in project management methodologies, tools, and reporting is required, along with excellent communication and problem-solving abilities. Prior experience in leading end-to-end project delivery in a similar capacity is strongly preferred.
Facilitate the seamless execution of project activities in digital skills and green/e-mobility skills domains, ensuring alignment with strategic goals on a daily basis.
Collaborate with Technical and Vocational Education and Training (VET) institutions, private sector partners, and financial institutions to align and execute project activities efficiently.
Support the coordination, scheduling, and planning of trainings, workshops, apprenticeships, curriculum development sessions, and stakeholder meetings.
Ensure all action items resulting from meetings and field activities are addressed promptly and effectively.
Assist in the formulation and refinement of project concepts, intervention strategies, and reporting mechanisms.
Integrate sustainability and market systems development principles into all project activities to ensure comprehensive alignment and impact.
Assist collaborators in developing operational strategies, maintaining quality standards, and evaluating programmatic outcomes.
The role involves overseeing and assessing the effectiveness of programs and initiatives through systematic data collection, analysis, and reporting. Key responsibilities include developing monitoring frameworks, implementing evaluation methodologies, and ensuring data accuracy and integrity. The position requires proficiency in data management tools, strong analytical skills, and the ability to translate findings into actionable insights. Candidates must have experience in designing evaluation criteria, conducting impact assessments, and presenting reports to stakeholders. Familiarity with statistical software and a background in research or program management are preferred.
Partner with the Monitoring, Evaluation, and Learning (MEL) Specialist to design and implement monitoring tools, ensuring accurate tracking of impact outcomes.
Monitor the ongoing project activities, outputs, and indicators in alignment with the established Monitoring, Evaluation, and Learning (MEL) framework.
Contribute to the acquisition, structured arrangement, and verification of both quantitative and qualitative data obtained from collaborators, external service providers, and end beneficiaries.
Compile data inputs for project reports, including monthly, quarterly, and annual submissions.
Develop and maintain comprehensive documentation capturing learning outcomes, success narratives, and effective practices derived from project implementation to facilitate knowledge sharing and future reference.
Skilled professionals adept at fostering strong relationships with internal and external stakeholders are sought to ensure seamless collaboration and alignment with organizational objectives. This role demands exceptional communication skills to address diverse stakeholder needs, mitigate conflicts, and secure buy-in for strategic initiatives. Proficiency in negotiation and problem-solving is essential to maintain productive partnerships and uphold the organization’s reputation. Candidates must demonstrate a track record of effectively managing expectations, delivering consistent updates, and cultivating trust across varying levels of influence.
Collaborate with VET institutions—specifically trainers and administrators—to drive advancements in curriculum development and implement blended learning methodologies.
Collaborate with private sector stakeholders—including e-mobility companies, technology firms, and financial institutions—to facilitate apprenticeships, pilot innovative training frameworks, and strengthen pathways for youth employment.
Collaborate effectively with key ecosystem stakeholders, including industry associations and innovation partners, to ensure seamless coordination and alignment of efforts.
Develop and sustain robust partnerships with key project stakeholders, such as government entities, private sector collaborators, non-governmental organizations (NGOs), and local community groups.
Facilitate seamless communication and collaboration among project partners to ensure alignment and efficiency throughout the project lifecycle.
Explore potential partnerships and innovative avenues within the Future Fit project to enhance collaboration and drive progress.
A bachelor’s degree in a relevant field is required, along with a minimum of three years of hands-on experience in a comparable role. Proficiency in industry-standard software and tools is essential, and strong analytical and problem-solving skills are a must. The ability to work independently, manage multiple priorities, and maintain meticulous attention to detail is critical. Excellent communication and collaboration skills are also necessary to engage effectively with stakeholders at all levels.
A bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a closely related discipline is required.
Possesses a thorough understanding of donor funded initiatives and the methodologies associated with results-based project management.
Seeking a professional with 2–3 years of hands-on experience in advancing development initiatives, whether within NGOs, the private sector, or other organizations, with a focus on youth employment, technical and vocational education and training (VET), digital skills, green skills, or entrepreneurship programs.
Analytical acumen, organizational dexterity, and the capacity to manage multiple tasks simultaneously are essential for effectively balancing project responsibilities.
Preferred candidates will have prior involvement with Technical and Vocational Education and Training (VET) institutions, private sector collaborators, or youth-oriented programs.
Professional certification in project management or monitoring and evaluation is highly desirable.
Demonstrated expertise in critical competencies and specialized skills is essential for success in this role. Candidates must possess strong analytical abilities, exceptional problem-solving capabilities, and effective communication skills to collaborate efficiently within cross-functional teams. Proficiency in relevant software applications, data analysis tools, and industry-specific methodologies is required, along with a keen attention to detail and a commitment to delivering high-quality results. Additionally, the ability to adapt to evolving priorities, manage multiple tasks simultaneously, and maintain a proactive approach to professional development is highly valued.
Adept at managing projects and maintaining meticulous organization.
Possesses a solid grasp of youth employability, skills development, and market-driven training methodologies.
Exceptional interpersonal abilities are required to collaborate seamlessly with a wide range of stakeholders, such as young professionals, instructional experts, corporate partners, and financial organizations.
Proficient in monitoring systems, preparing reports, and managing data effectively are essential competencies for this role.
Proficient in written and oral English communication, with Swahili as a valuable secondary skill, complemented by strong presentation expertise.
Proficient in utilizing MS Office applications, with a preference for candidates who possess experience in digital learning platforms.
Demonstrates a strong commitment to ethical standards, maintains a professional demeanor, and exhibits meticulous attention to detail in all tasks.
Demonstrates the capacity to operate autonomously and thrive in high-pressure environments, consistently meeting strict deadlines while effectively managing competing priorities.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
