Reporting directly to the Project Coordinator, this position will involve close collaboration with the project team to ensure timely completion of deliverables. Responsibilities include tracking project milestones, managing documentation, and facilitating efficient communication among stakeholders. The ideal candidate must possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency in project management software and excellent written and verbal communication abilities are essential. Prior experience in a similar role within a project coordination or administrative capacity is preferred.
There are no subordinates reporting to this position.
The country in question is recognized for its diverse landscapes, rich cultural heritage, and robust economic framework. It features a stable political environment, advanced infrastructure, and a high standard of living, making it an attractive destination for both business and leisure. The nation boasts a skilled workforce, cutting-edge technology sectors, and strategic trade partnerships that enhance its global competitiveness. Additionally, it maintains strong diplomatic relations with multiple international allies, further solidifying its role in global affairs.
Swiss contact Kenya operates as the regional headquarters for the CESAR region and serves as the central implementation hub for programs throughout Kenya. With more than twenty years of experience, the organization has been instrumental in empowering young individuals through initiatives focused on entrepreneurship, financial inclusion, market-oriented skills’ development, and sustainable growth projects. Swiss contact is actively managing a broad range of projects across key sectors, such as Agribusiness, Eye Healthcare, Digital Skills, Green Skills, and E-Mobility entrepreneurship. Among these initiatives is Propel, which is dedicated to enhancing youth employment and entrepreneurship by providing targeted skills training in electrical, plumbing, and lift mechanics trades.
General Position Summary
The Project Officer will facilitate the successful execution of the Future Fit Project, aiding in the realization of high-quality deliverables across digital skills, green skills (with an emphasis one mobility), youth entrepreneurship, and employment initiatives. This position will deliver operational, coordination, and technical assistance to guarantee that project outcomes are achieved punctually, remain within defined parameters, and comply with donor, partner, and organizational standards.
This role necessitates a forward-thinking individual with strong analytical abilities, an entrepreneurial mindset, and meticulous attention to detail. The successful applicant must adeptly manage project-related responsibilities alongside various administrative duties.
This position is situated in Nairobi, Kenya, with an anticipated travel requirement to various field locations, accounting for up to 30% of the role’s responsibilities.
We are seeking a candidate to fill a critical role, where primary duties include spearheading key initiatives, overseeing daily operations, and ensuring alignment with organizational objectives. The successful applicant will be responsible for managing cross-functional teams, optimizing workflows, and delivering measurable results in accordance with established performance metrics. Additionally, the position demands strong analytical skills to assess data trends, provide strategic recommendations, and implement process improvements to enhance operational efficiency. Collaboration with stakeholders across departments will be essential to drive cohesive decision-making and foster a culture of accountability and innovation.
We are seeking a skilled professional to oversee the execution of our project implementation strategy. This role involves coordinating resources, managing timelines, and ensuring all project deliverables are met according to specifications. The ideal candidate will have experience in project management, strong organizational skills, and the ability to liaise with stakeholders to drive progress. Responsibilities include developing project plans, monitoring progress, and addressing any challenges that arise during implementation. Proficiency in project management tools and methodologies is required, along with excellent communication and problem-solving abilities.
Support the day-to-day execution of project initiatives in digital skills and green/e-mobility skills, ensuring alignment with established strategic goals.
Collaborate with Technical and Vocational Education and Training (VET) institutions, private sector stakeholders, and financial organizations to synchronize project initiatives.
Assist with the coordination, scheduling, and structuring of training programs, workshops, apprenticeship initiatives, curriculum development sessions, and stakeholder engagements to ensure operational efficiency and alignment with organizational objectives.
Guarantee prompt completion of all actionable items derived from meeting outcomes and on-site engagements.
Develop project concepts, intervention strategies, and reporting frameworks in collaboration with the team.
Ensure the integration of sustainability and market systems development principles across project activities.
Support partners in operational planning, quality assurance, and impact assessments.
The incumbent will be responsible for designing, implementing, and managing monitoring and evaluation frameworks to track project performance, ensuring data accuracy, and facilitating evidence-based decision-making. This role involves conducting regular assessments, analyzing program data, and preparing comprehensive reports to measure impact and identify areas for improvement. The position requires strong analytical skills, proficiency in data collection tools, and the ability to translate findings into actionable insights for stakeholders. Additionally, the role demands meticulous attention to detail, adherence to evaluation standards, and collaboration with cross-functional teams to enhance program effectiveness.
Partner with the Monitoring, Evaluation, and Learning Specialist to design monitoring tools and measure impact results.
You will assist in the ongoing oversight of project activities, deliverables, and performance metrics in strict adherence to the established Monitoring, Evaluation, and Learning (MEL) framework.
Assist with gathering, structuring, and verifying both quantitative and qualitative data obtained from partners, service providers, and beneficiaries.
Compile data inputs required for project reports, including monthly, quarterly, and annual deliverables.
Compile and document learning outcomes, success narratives, and effective practices derived from implementation efforts.
The role involves cultivating and maintaining strong relationships with key stakeholders to ensure alignment with organizational objectives and facilitate effective communication across all levels of the business. Responsibilities include identifying stakeholder needs, addressing concerns, and providing regular updates to foster transparency and trust. Strong interpersonal skills and the ability to negotiate and influence are essential to manage diverse interests and drive collaborative decision-making. Proficiency in stakeholder analysis and proven experience in relationship-building are required to navigate complex dynamics and achieve mutually beneficial outcomes.
Collaborate with technical and vocational education and training (VET) institutions, their trainers, and administrative staff to advance curriculum modernization and implement blended learning methodologies.
Collaborate with private sector entities, including electric mobility companies, technology firms, and financial institutions, to enhance apprenticeship programs, implement innovative training frameworks, and establish sustainable pathways for youth employment.
Collaborate effectively with key stakeholders within the ecosystem, including industry associations and innovation partners, to ensure seamless coordination and alignment of objectives.
Develop and nurture collaborative partnerships with key project stakeholders, such as governmental entities, private-sector collaborators, non-governmental organizations, and local community groups.
Facilitate effective communication and collaboration among project partners to ensure alignment and shared understanding of objectives and progress.
Explore potential collaborations and innovative approaches within the Future Fit project to drive strategic value and advancement.
Bachelor’s degree in Computer Science, Information Technology, or a related field is required. A minimum of three years of experience in software development, preferably with expertise in Python, Java, or C++. Proficiency in database management systems such as SQL or NoSQL is essential. Strong problem-solving skills and the ability to work collaboratively in a team environment are necessary. Familiarity with Agile methodologies and version control systems like Git is also required.
A relevant academic qualification, such as a Bachelor’s degree in Development Studies, Project Management, Education, Economics, Business, Engineering, ICT, or a closely related discipline, is required.
Experienced in executing projects funded by external donors and employing results-based management methodologies.
With a minimum of two years of professional experience, you have contributed to development initiatives, whether through NGOs, private sector efforts, or projects focused on youth employment, VET programs, digital skills, green skills, or entrepreneurship.
Analytical acumen, exceptional organizational abilities, and adept multitasking are essential to effectively manage and prioritize project responsibilities.
Preferred candidates will have prior experience collaborating with Technical and Vocational Education and Training (VET) institutions, private sector partners, or initiatives focused on youth development.
Professional certification in project management or monitoring and evaluation is advantageous, particularly if obtained through recognized institutions.
Proficient in a wide array of competencies and technical proficiencies essential for the role, candidates must demonstrate expertise in critical thinking, problem-solving, and advanced communication skills. A strong ability to collaborate effectively within cross-functional teams, manage multiple priorities, and adapt to evolving project demands is required. Familiarity with industry-specific tools, methodologies, and best practices is crucial, along with a commitment to continuous learning and professional development. Exceptional organizational and time-management capabilities are necessary to meet deadlines and maintain high standards of work quality.
Proven ability to effectively coordinate projects and manage organizational tasks with precision and efficiency.
Strong proficiency in youth employability strategies, skills enhancement methodologies, and market-driven training frameworks is required.
Demonstrates strong interpersonal skills, collaborating seamlessly with a wide range of stakeholders—such as youth, trainers, private sector partners, and financial institutions—to achieve shared objectives effectively.
Proficient in monitoring systems, generating detailed reports, and managing data with precision and accuracy.
Proficient in both written and verbal English communication, with an additional benefit for fluency in Swahili, complemented by strong presentation skills.
Proficiency in Microsoft Office applications is required, with experience using digital learning platforms considered advantageous.
Exhibits a strong commitment to ethical standards, maintains unwavering professionalism, and demonstrates meticulous attention to detail in all responsibilities.
Ability to work independently and under pressure, meeting deadlines while handling multiple priorities
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
