We are looking for a Commercial Admin Supervisor to manage administrative, facilities, inventory, and operational support functions across all branches and Logistics Centers (LCs). Key responsibilities include maintaining efficient daily operations, enforcing company policies, overseeing facilities management, and ensuring the timely delivery of operational resources to meet business goals.
Commercial Admin Operations encompasses the oversight and management of administrative processes critical to commercial activities. This role is responsible for ensuring accurate and efficient handling of documentation, compliance with regulatory standards, and seamless coordination between departments. Key responsibilities include maintaining records, processing transactions, and supporting operational workflows to enhance productivity. Candidates must possess strong organizational skills, attention to detail, and proficiency in relevant software tools. A background in administrative support or operations within a commercial environment is preferred, along with the ability to manage multiple tasks under deadlines. Effective communication and problem-solving capabilities are essential for success in this position.
Oversee the consistent provision of essential operational consumables and materials to all branches and logistic centers to support seamless day-to-day operations.
Ensure monthly procurement and allocation of operational consumables while maintaining an accurate and up-to-date consumables tracking system.
Administer monthly administrative surveys and present the findings to pertinent stakeholders for informed decision-making and strategic planning.
Administer travel allowances for Regional Sales Representatives and Relief Staff to ensure appropriate reimbursement for business-related travel expenses.
The role involves overseeing the procurement and prompt renewal of licenses for all branches and Logistic Centers.
Oversee the acquisition and maintenance of Food Handlers’ Certificates for staff at both branch locations and the Logistics Centre.
Facilitate the Fleet team’s acquisition of all necessary permits and licenses to ensure compliance with regulatory standards.
Ensure strict adherence to all personal protective equipment (PPE) and uniform policies for every commercial team member.
The Facilities & Maintenance team is responsible for ensuring the upkeep, safety, and operational efficiency of all building systems, equipment, and infrastructure. This role involves performing routine inspections, preventive maintenance, and prompt repairs to minimize downtime and extend the lifespan of assets. Additionally, the team manages HVAC systems, electrical and plumbing repairs, and general maintenance tasks to maintain a comfortable and functional environment. Strong technical skills, problem-solving abilities, and a commitment to safety protocols are essential for success in this position.
Responsible for ensuring the upkeep, sanitation, and general condition of all Logistic Centers.
Oversee and facilitate the execution of repairs, maintenance requests, and facility improvement initiatives in collaboration with the Procurement and Maintenance teams.
Ensure that all commercial facilities comply with the company’s established hygiene and safety standards at all times.
Provides comprehensive finance and administrative support to ensure efficient departmental operations. Handles budget preparation, financial reporting, and expense tracking with precision. Manages records, coordinates meetings, and facilitates communication between departments. Ensures compliance with financial regulations and organizational policies. Maintains office supplies, oversees facilities, and assists with HR-related tasks as needed. Requires proficiency in accounting software, strong organizational skills, and meticulous attention to detail. Effective communication and problem-solving abilities are essential for success in this role.
Develop financial plans and manage the organization of commercial department functions and initiatives.
Monitor and verify that branch rent, utilities, and other recurring operational expenses are paid promptly and accurately.
Ensure all invoices undergo proper approval before being forwarded to Finance for processing.
Prepare and oversee purchase requisitions and purchase orders utilizing the ERP system to ensure accurate and efficient procurement processes.
Responsible for overseeing and accurately tracking petty cash expenditures in alignment with established company guidelines.
The position is responsible for overseeing staff welfare initiatives and providing comprehensive employee support. Key duties include developing and implementing programs that enhance workplace well-being, addressing employee concerns, and ensuring a positive work environment. The role requires strong interpersonal skills to effectively communicate with staff at all levels, as well as the ability to analyze workplace trends to identify areas for improvement. Additionally, the individual will collaborate with HR and management to design policies that promote mental health, work-life balance, and overall job satisfaction. A background in human resources, psychology, or a related field is preferred, along with experience in conflict resolution and employee engagement strategies.
To guarantee that staff welfare standards in all Logistic Centers are consistently met in accordance with company expectations.
Oversee the procurement and distribution of cleaning supplies, personal protective equipment, office stationery, potable water, and other critical operational resources.
Oversee the management of breakfast services at all Logistic Centers.
Foster a positive work environment by promoting employee engagement and well-being programs.
Organizes and oversees events and hospitality services with precision, ensuring seamless execution and guest satisfaction. Develops and implements event plans, coordinates logistics, and manages vendor relationships to deliver high-quality experiences. Collaborates with cross-functional teams to align event objectives with organizational goals, maintaining budgets and timelines. Prioritizes exceptional customer service, addressing inquiries and resolving issues promptly to enhance guest experiences.
Arrange and oversee visits from external stakeholders, investors, executive personnel, and other guests to our Logistic Centers and branch locations.
Facilitate the organization and implementation of corporate events, meetings, and official functions for the commercial department.
The role involves overseeing the tracking, organization, and control of stock levels to ensure optimal availability while minimizing excess inventory. Responsibilities include maintaining accurate records of inventory transactions, conducting regular audits, and coordinating with suppliers to replenish stock as needed. The position requires proficiency in inventory management software, attention to detail, and strong analytical skills to identify trends and forecast demand. Additionally, the individual will be responsible for implementing efficient storage solutions and ensuring compliance with company policies and regulatory standards. Effective communication and problem-solving abilities are essential to address discrepancies and support seamless operations.
Ensure meticulous management of physical inventory records for Victory Logistic Centre stores.
Verify that all inventory transactions are accurately documented and reconciled within the ERP system.
Track inventory quantities and ensure timely restocking as needed.
Rewards and acknowledgment programs are designed to honor employees who consistently demonstrate exceptional performance, innovation, or dedication. These initiatives aim to reinforce positive behaviors, boost morale, and cultivate a culture of excellence within the organization. Participants will oversee the nomination process, evaluate submissions based on predefined criteria, and collaborate with leadership to select recipients. Strong interpersonal skills, attention to detail, and the ability to manage confidential information are essential for success in this role. Additionally, familiarity with HR systems and a passion for employee engagement are highly desirable.
Design and execute monthly initiatives to acknowledge and reward employees for their outstanding contributions and achievements.
Coordinate award presentations while managing the dissemination of associated photos and communications to ensure proper sharing.
Responsible for distributing awards, certificates, newborn gifts, birthday recognitions, and other employee appreciation items to all branches and Logistic Centers.
Seeking a highly motivated and detail-oriented individual to join our team as a [Job Title]. The ideal candidate will possess a Bachelor’s degree in [Relevant Field] or a related discipline, complemented by [X] years of hands-on experience in [specific industry or role]. Proficiency in [specific software, tools, or technical skills] is essential, along with strong analytical, problem-solving, and communication abilities. Familiarity with [industry-specific standards, regulations, or methodologies] is preferred. The candidate should demonstrate exceptional organizational skills, adaptability to dynamic environments, and a commitment to delivering high-quality results.
A bachelor’s degree in Business Administration, Operations Management, Human Resource Management, or a closely related discipline is required.
Demonstrates a proven track record with at least two to three years of hands-on experience in administration, office management, facilities management, or operational support.
Proficiency in administrative operations, facilities management, inventory control, and vendor coordination is required.
Demonstrated expertise in Enterprise Resource Planning (ERP) systems and the Microsoft Office Suite is required.
Demonstrates exceptional organizational, planning, and problem-solving capabilities while effectively handling competing priorities.
Proven ability to communicate effectively, manage stakeholders, and demonstrate strong interpersonal skills.
Proven capability to perform tasks autonomously while ensuring meticulous attention to detail and adherence to rigorous accountability and professional standards.
Comprehensive benefits package available, including health, dental, and vision insurance, retirement savings plans with company matching contributions, generous paid time off, and flexible work arrangements. Eligibility for performance bonuses and professional development opportunities to support career growth. Additional perks may include wellness programs, discounts on company products or services, and employee assistance programs.
Gain deep insights into the operations of the world’s most rapidly expanding aquaculture enterprise.
Seeking an individual eager to contribute to a purpose-driven organization committed to meaningful impact.
The team is dedicated to ensuring the candidate’s success by offering guidance, mentorship, and unparalleled access to influential individuals and diverse experiences within the entrepreneurial and social sectors’ most accomplished leadership circles.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
